Loading...
R-50-25 Authorizing the Cleaning and Televising of the 12-inch Siphon Pipe Under the I & M CanalVILLAGE OF ,___..� 0 W. ... 'M 418 Main Street ( Lemont, IL 60439 TO: Village Board Meeting FROM: Ted Friedley, Public Works THROUGH: SUBJECT: A Resolution Authorizing the Cleaning and Televising of the 12-inch Siphon Pipe Under the I & M Canal DATE: July 14, 2025 SUMMARY/BACKGROUND The current NPDES Permit IL0039551 requires the Village to investigate, correct, and restore operation to the 12-inch siphon pipe under the I & M Canal by December 31, 2025. This project was included in the Revised Long -Term Control plan as outlined by the IEPA and included in the FY26 Budget. Staff obtained two quotes for this project. The low quote in the amount of $68,000.00 was submitted by Underground Pipe Solutions, 8113 46th Street, Lyons IL 60534. The vendor has done similar work for the Village in the past that is deemed satisfactory. ANALYSIS Consistency with Village Policy 5-Year Capital Improvement Plan (if applicable) STAFF RECOMMENDATION Pass A Resolution Waiving Bid Requirements Authorizing the Cleaning and Televising of the 12-inch Siphon Under the I & M Canal BOARD ACTION REQUESTED Pass A Resolution Waiving Bid Requirements Authorizing the Cleaning and Televising of the 12-inch Siphon Under the I & M Canal ATTACHMENTS A Resolution Authorizing the Cleaning and Televising of the 12-Inch Siphon Pipe Under the I & M Canal.pdf VILLAGE OF LEMONT RESOLUTION NUMBER R- 60-25 A RESOLUTION AUTHORIZING THE CLEANING AND TELEVISING OF THE 12- INCH SIPHON PIPE UNDER THE I&M CANAL JOHN EGOFSKE, Village President CHARLENE M. SMOLLEN, Clerk SAMUEL J. FORZLEY JANELLE KITTRIDGE KENMCCLAFFERTY KEVIN SHA UGHNESSY RICK SNIEGOWSKI RON STAPLETON Trustees Published in pamphlet form by authority of the Village President and Board of Trustees of the Village of Lemont on q J -2025 RESOLUTION NO. R- t) U -25 A RESOLUTION AUTHORIZING THE CLEANING AND TELEVISING OF THE 12- INCH SIPHON PIPE UNDER THE I&M CANAL WHEREAS it has become necessary for the Cleaning and Televising of the 12-inch Siphon Pipe Under the I&M Canal; and WHEREAS, in connection with the work to be conducted on the 12-inch Siphon Pipe Under the I&M Canal, the Village has researched and evaluated available options and contractors; and WHEREAS, upon review by Village staff, it was concluded that the greatest benefit to the Village will be realized by waiving the bidding process and accepting the proposal for Cleaning and Televising the 12-inch Siphon Pipe Under the I&M Canal with Underground Pipe Solutions, 8113 461h Street, Lyons, IL 60534, in an amount not to exceed $68,000.00; and WHEREAS, Section 5/8-9-1 of the Illinois Municipal Code (65 ILCS 5/8-9-1) allows the Board of Trustees of the Village ("Village Board"), upon a vote of two-thirds of the trustees then holding office, to waive the requirements for competitive bidding; and WHEREAS, The Village Board has determined that it is advisable, necessary, and in the best interest of the Village to waive competitive bidding and authorize the Cleaning and Televising of the 12-inch Siphon Pipe Under the I&M Canal for $68,000.00. NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of Lemont, Counties of Cook, Will and DuPage, Illinois, as follows: SECTION 1: Incorporation Recitals. The foregoing findings and recitals are hereby adopted as Section One of this Resolution and are incorporated by reference as if set forth verbatim herein. SECTION 2: Waiver of Public Bid Requirements and Authority to Purchase. The Village Board hereby waives the competitive bidding requirements otherwise applicable to the Cleaning and Televising the 12-inch Siphon Pipe under the I&M Canal by Underground Pipe Solutions at a price not to exceed $68,000.00 as Exhibit A. SECTION 3: The Village Administrator or his designee is hereby authorized to execute any documents and take any other steps necessary to complete the Cleaning and Televising of the 12-inch Siphon Pipe Under the I&M Canal by Underground Pipe Solutions at a price not to exceed $68,000.00 and to otherwise carry out this Resolution. SECTION 4: This Resolution shall be in full force and effect from and after its passage and approval as provided by law. PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLACIE OF LEMONT _C UNTIES OF COOK, WILL, AND DUPAGE, ILLINOIS, ON THIS jLf DAY OF 2025. PRESIDENT AND VILLAGE BOARD MEMBERS: AYES: NAYES: ABSENT Samuel J. Forzley Janelle Kittridge Ken McClafferty Kevin Shaughnessy Rick Sniegowski Ron Stapleton ATTEST: CHARLEA M. SMOLLEN Village Clerk V 7 /ZLIN0S ABSTAIN: JOHN EGOFSKE President Exhibit A Underground Pipe Solutions Proposal UNDERGROUND PIPE SOLUTIONS 8113 46TH STREET, LYONS, IL,60534 Phone 312-907-8340 EMAIL.juan.mendez@uiidergrOLind-pipesolutions.com CONTACT: JUAN MENDEZ BILL TO: UNDERGROUND PIPE SOLUTIONS INSTRUCTIONS: PROPOSAL VILLAGE OF LEMONT Clean and televise siphon. 418 MAIN STREET Location Front St. and Stephen. LEMONT, IL 60439 Water on -site. (630) 257-1550 Dump off -site ATTN: PUBLIC WORKS QUANTITY DESCRIPTION 1-OPERATOR 1- OPERA COMBO Clean siphon under Illinois Michigan Canal. JETTER1-TV OPERATOR Televise siphon under Illinois Michigan Canal. 1- TV TRUCK Will supply p.a.c.p. video on flash drive. 1-Support vehicle. Will require 6"& 4" pumps. Two 30" plugs for bypassing 2-support laborer. Estimated 600' to 1000' feet of fire hose to supply water to truck. Confined space entry supplies. We will use supplied air if entry is required. Disposal will be at $120.00 per ton Total $68,000.00 Exhibit B National Power Rodding Proposal 25-486 NATIONAL POWER RODDING �' A Carylon Company PROPOSAL Submitted to: ATTENTION: June 18, 2025 HR Green 323 Alana Drive New Lenox, IL Ph: 708-307-2310 Nick Meadows Email: nick.meadows@hrgreen.com Proposal: 25-486 2500 West Arthington Street Chicago, IL 60612 p: (312) 666-7700 r: (312) 666-0748 www.nationalpowerrodding.com SUBJECT: BYPASS PUMPING, DEWATERING, CLEANING & CLOSED CIRCUIT TV INSPECTION OF 30" SIPHON SEWER We propose to furnish the necessary labor, supervision and equipment to perform a closed-circuit color TV inspection of sewer as described in the Scope of Work below. This proposal includes preparatory cleaning with high velocityjetting equipment. Computerized log sheets describing observations noted during the inspection will be firnished along with the recorded video tape/DVD(s). SCOPE OF WORK Bypass pump, dewater, clean and televise approximately 20OLF of 30" siplion sewer line located near 102 Stephens St, Lemont, IL 60439. PURCHASER WILL FURNISH Water for our high velocity jetting equipment; any special permits or fees, access to all manholes and sewer lines; and a dump site (if required) for disposal of debris removed from the sewers and/or manholes during cleaning; additional traffic control should it be necessary to provide more than standard traffic cones and truck -mounted arrow boards, at no additional charge to us. A representative from HR Green is required to be on site at the time of scheduled work. PRICE Charges for the above services will be computed at the rate of the LS bypass equipment charge of $15,200.00 and crew hourly rate of $1,400.00/hr., portal to portal, including water fill -up and disposal at an approved dumpsite from our office in Chicago, with a four-hour minimum charge including pre -trip inspection of our truck and travel time. Disposal of debris (if any) will be charged at $125.00/ton if no dump site is provided. Work is estimated at three to five 8-10 hour workdays, including travel, to complete. Price includes: CCTV camera rig, Jetter/Vactor combo Truck, Two (2) 3,500 gallon water tankers, pick up tuck w/tow behind air compressor, 6" pump, suction and discharge hoses, air hoses, one 30" Pneumatic Plug, 5-person crew. Not to exceed amount without customer approval- is estimated at five 8-hour working days ($56,000.00), including travel, and lump sum bypass equipment charge ($15,200.00), totaling the amount of $71,200.00 NTE. Terms: Subject to terms and conditions on reverse side. ACCEPTED this day of , 20_ Name of Purchaser Name and Title NATIONAL POWER RODDING A Carylon Company If you find the above proposal satisfactory, please sign below, provide a purchase order number if applicable, initial General Terms and Conditions on back page, and return a signed of copy of both to us. To schedule the above services, please contact our office as soon as possible. Respectfidly submitted, Purelmse Order Number NATION E OD )ItVG CORPORATION Todd O. Shobayo Project Manager GENERAL TERMS AND CONDITIONS General Conditions: 'These general conditions are incorporated by reference into the proposal and arc part of the Agreement under which services are to be performed by the Contractor for the Customer. Contractor will follow Cuslonncr's instructions both verbal and written at all times. Customer Provided Labor: Where the Customer provides labor for lute Contactor, line Customer will indemnify the Contactor for liability, loss or expense for work related injuries to those laborers not provided by the Contractor. The Customer agrees to waive all rights of subrogation against the Contractor arising out of the work in this Agrecmcnl. The Customer agrees to comply, with all local, state and federal regulations, including regulations governing issues pertaining to the environment, employee safety and health, public safety, and vehicular safety, such as those regulations enforced by the United Slalcs Occupational Safety and Health Administration, Environnnental Protection Agency, Mine Safety and Health Administration and Deparhnent of Transportation. This includes all training of customer's employees and provision of suitable and safe equipment, as required by the applicable governmental regulations. Customers Responsibilities: Customer will provide mechanical services. Operation and control of Customer's equipment is the Customer's responsibility. If Contactor cannot continue its work due to circumstance caused or allowed by Customer and of which Contractor was not apprised prior to starting the work, an hourly fee will be charged. Non-Sollettation of National Power- Rodding (NPR) Personnel: At no lino while this Agreement is in effect nor within one (1) year innmcdiately following completion of li►e Work shall Custoner solicit directly or indirectly any employee or former employee of NPR who performed or supervised the Work, provided that Customer shall not be prevented from soliciting such employees through general advertisements not targeted at such employees. Damage Limitations: Under no circumstances will the Contractor be responsible for indirect, incidental or consequential damages. The Contractor also is not responsible for the rendering of or failure to render architectural, engineering or surveying professional services. Pre-existing Conditions: The Contractor will not be responsible for liability, loss or expense (including damage caused by the backup of basement sewers) where the primary cause of the claim or damage is pre-existing conditions including faulty, inadequate or defective design, construction, maintenance or repair of property or contamination of the subsurface where the condition existed prior to the start of the Contractor's work. Customer is responsible for loss of set -vice equipment caused by the pre-existing conditions at the job site. Environmental Conditions: The debris is represented to Contactor to be non -hazardous, requiring no manifesting or special permitting. The Customer will be responsible for any additional costs or claims associated with the treatment, storage, disposal of the removed debris, or breach of the above representation, at any lime during or after the completion of this project. IndeunIflea tion: The Customer and the Contractor will each indemnify the other in proportion to relative fault for liability, loss and expense incurred by the other party resulting from a negligent act or omission in performance of work under this Agreement. The Customer also will indemnify Contractor for liability, loss and expense resulting from Contractor's services if the Contactor is acting at the direction or instruction of the Customer, or where the primary cause of any damages is due to information provided by the Customer. Credit Policy: Regular Perms are Net 30 Days. If any invoice is not paid in accordance with its terms, the customer agrees that there shall be added thereto, and the customer agrees to pay to contractor, a late charge at the rate of 1.5% per month on the unpaid balance, plus all costs, including reasonable attorney fees, incurred by the contractor in collection of any invoice not paid in accordance with its terns. Entire Agreement: This proposal together with any written documents which may be incorporated by specific reference herein constih►tes the entire agreement between the parties and supersedes all previous communications between them, either oral or written. The waiver by Contractor of any term, condition or provision herein stated shall not be construed to he a waiver of any other term, condition or provision hereof. 1991 Initial: Date: