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R-47-25 Approving a Professional Services Agreement Between Kristian Gist Creative, LLC and the Village of Lemont, Illinoisi-0-2-5 �jTjEv"iONT 418 Main Street I Lemont, IL 60439 TO: Village Board Meeting FROM: Linda Molitor, Administration THROUGH: SUBJECT: A Resolution Approving a Professional Services Agreement Between Kristian Gist Creative, LLC and the Village of Lemont, Illinois DATE: July 14, 2025 SUMMARY/BACKGROUND The Village has utilized the professional services of Kristian Gist Creative for social media management, communications, Lemont Downtown website coordination and the promotion of events and Village services. Staff would like to continue to utilize the services as outlined in Exhibit A, to maintain the timely, professional and necessary services described, to communicate information to our residents and businesses. These services also include the maintenance of website pages to house all "signature" events on the Lemont Downtown website to have in one cohesive location. The Village of Lemont posts of said events will link visitors to Lemont Downtown's Signature Event webpages for easy access to these events. This in turn brings awareness to other Lemont Downtown webpages for Shopping, Dinning, News and the Event Calendar. Kristian Gist Creative has built strong connections with the community through posts and blogs, and in working with All Together on Lemont Downtown. This enables a seamless connection between the two brands for communications and promoting Lemont with our strong strategic vision. ANALYSIS Consistency with Village Policy STAFF RECOMMENDATION Staff recommends approval of said Resolution and agreement. BOARD ACTION REQUESTED Motion to approve said Resolution. ATTACHMENTS Resolution 2025 for Professional Services Kristian Gist Creative LLC.pdf VILLAGE OF LEMONT RESOLUTION NO. rl A RESOLUTION APPROVING A PROFESSIONAL SERVICES AGREEMENT BETWEEN KRISTIAN GIST CREATIVE, LLC AND THE VILLAGE OF LEMONT, ILLINOIS ADOPTED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF LEMONT THIS 14th DAY OF JULY 2025 Published in pamphlet form by authority of the President and Board of Trustees of the Village of Lemont, Counties of Cook, Will and DuPage, Illinois on this 14TH day of July 2025 RESOLUTION NO. (-4T2i--' A RESOLUTION APPROVING A PROFESSIONAL SERVICES AGREEMENT BETWEEN KRISTIAN GIST CREATIVE, LLC AND THE VILLAGE OF LEMONT, ILLINOIS WHEREAS, the Village of Lemont, Counties of Cook, Will and DuPage, Illinois ("the Village") is a municipality in the State of Illinois with full powers to enact Ordinances and adopt Resolutions for the benefit of the residents of the Village; and WHEREAS, the Village is desirous to enter into a contract services agreement with Kristian Gist Creative, LLC, for Village of Lemont Communications services as further outlined in the professional services agreement attached hereto as Exhibit A ("Agreement"); and WHEREAS, the President and Board of Trustees find that it is in the best interests of the Village to authorize the Agreement with Kristian Gist Creative, LLC. NOW, THEREFORE BE IT RESOLVED, by the Village President and Board of Trustees of the Village of Lemont, Counties of Cook, Will and DuPage, Illinois, as follows: SECTION 1: That the above recitals and legislative findings are found to be true and correct and are hereby incorporated herein and made a part hereof as if fully set forth in their entirety. SECTION 2: The Village President and the Board of Trustees of the Village of Lemont hereby approve the Agreement with Kristian Gist Creative, LLC, and substantially the same form as attached hereto as Exhibit A. SECTION 3: The Village President or his designee is hereby authorized to execute the Agreement between the Village and Kristian Gist Creative, LLC, in substantially the form attached hereto as Exhibit A. SECTION 4: This Resolution, and its parts, are declared to be severable and any section, subsection, sentence, clause, provision, or portion of this Resolution that is declared invalid such decision shall not affect the validity of any other portion of this Resolution, which shall remain in full force and effect. APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF LEMONT, COUNTIES OF COOK, WILL AND DUPAGE, ILLINOIS on this 14th DAY OF JULY 2025. Samuel J. Forzley Janelle Kittridge Ken McClafferty Kevin Shaughnessy Rick Sniegowski Ron Stapleton PRESIDENT AND VILLAGE BOARD MEMBERS: AYES: NAYS ABSENT: ABSTAIN JOH EGOFSKE, Village President ATTEST: CHARLENE M. SMO LEN, Village Clerk G�0Fle 'StA v Z L "Z L I N 0'0 Exhibit A Professional Services Agreement between Kristian Gist Creative, LLC and the Village of Lemont for Social Media Management, Website and Other Communications. This Contract is between Linda Molitor (the "Client") of Village of Lemont and Kristian Gist Creative, LLC. (the "Writer"). The Contract is dated March 31, 2025 for services between May 1, 2025 and April 30, 2026. 1. WORK AND PAYMENT. 1.1 Project. The Client is hiring the Writer to do the following: Qty / Name Description Unit Tax Subtotal Price • Maintain ADA Compliance for Lemont Downtown (with UserWay) -- 3 Hours/Week • Maintain Lemont Downtown Signature Events Page (www.lemontdowntown.com/signatureevents) and look for continued ways to sync to lemont.il.us -- Est. 1 Hours/Week • Maintain one web -page per signature event where community Website members can get up-to-date information: Lighting Up Lemont, 6 x $720.00 Market on Canal, Cruise Nights, Fall on Canal, Ice & Lights Fest, $120.00 Quarryman Challenge, Farmers Market, Lemontster Trick or Treating, St. Patrick's Day Parade and Party, Sunset Soirees, Keepataw Day Parade, and Hometown Holiday (Consider Pet Pawrade, Wellness Walk, or other successful recurrent events) --- Est. 2 Hours/WEek Work with Donna to share and filter content for Village of Lemont 1 x $120.00 Newsletter weekly newsletter $120.00 • Collaborate with Village Event Team and Lemont Downtown event hosts to maintain Signature Event Website Page, Registration Links, and Up -to Date Event Content Blogs, and Social Content, -- Marketing Est 2 Hours/Week 3.5 x $420.00 and Events • Annual Lemont Events Meeting with Village Staff -- Est..5 $120.00 Hours/Week • Coordinate Event Promotion between lemont.il.us for events and add events to LemontDowntown.com/events -- Est. 1 Hour/Week Qty / Name Description Unit Tax Subtotal Price • Create Facebook events for Village -Sponsored Signature Events or add Village of Lemont and Lemont Downtown as host --- Est. 3 Hours/Week • Create Social Media Content (around 3-4 posts per week) for Social Media Village of Lemont sharing upcoming community events, 4.5 x Management community news, and reposting content from Lemont Downtown $120.00 $540.00 for business -hosted Signature Events or events featuring community partners -- Est. 3 Hours/Week • Coordinate digital ads for Village of Lemont through Meta -- Est..5 Hours/Week 1.2 Schedule. The Writer will begin work on and will continue until the work is completed. This Contract can be ended by either Client or Writer at any time, pursuant to the terms of Section 6, Term and Termination. 1.3 Payment. The Client will pay the Writer $1,800.00 (USD) for the total work at hand at the end of each monthly pay period. The total for the FY25/26 year is $21,600.00 (USD). 1.4 Expenses. The Client will reimburse the Writer's expenses. Expenses must be pre -approved by the Client. Expenses may include a 3% surcharge for processing fees. 1.5 Invoices. All Invoices are due upon receipt. Automatic reminders will be sent for all invoices within 1-3 days of the due date. Invoices not paid 15 days after receiving the invoice will incur a late fee of 1.5% per day on the outstanding amount unless prior written consent is given by the Writer. Any contracts with invoices more than 30 days overdue will be subject to termination and sent to collections. 1.6 The Writer will invoice the Client at the end of the project for any additional or outstanding work outside of the project scope. The Client agrees to pay the amount owed within 5 days of receiving the invoice. Payment after that date will incur a late fee of 1.5% per day on the outstanding amount. Any invoices more than 30 days overdue will be subject to termination and sent to collections. 1.7 Support. The Writer will provide support for the deliverable(s) under the following conditions: The Writer is available for consultation for 15 days following the end of project. Hourly rate for consultation is $120/hour which will be invoiced at the time of scheduling. For websites, consultation is available for 30 days after the project end date. 2. OWNERSHIP AND LICENSES. 2.1 Client Owns All Work Product. As part of this job, the Writer is creating "work product" for the Client. To avoid confusion, work product is the finished product, as well as drafts, notes, materials, mockups, hardware, designs, inventions, patents, code, and anything else that the Writer works on=that is, conceives, creates, designs, develops, invents, works on, or reduces to practice —as part of this project, whether before the date of this Contract or after. The Writer hereby gives the Client this work product once the Client pays for it in full. This means the Writer is giving the Client all of its rights, titles, and interests in and to the work product (including intellectual property rights), and the Client will be the sole owner of it. The Client can use the work product however it wants or it can decide not to use the work product at all. The Client, for example, can modify, destroy, or sell it, as it sees fit. 2.2 Writer's Use Of Work Product. Once the Writer gives the work product to the Client, the Writer does not have any rights to it, except those that the Client explicitly gives the Writer here. The Client gives the Writer permission to use the work product as part of the Writer's portfolio and websites, in galleries, and in other media, so long as it is to showcase the Writer's work and not for any other purpose. The Writer is not allowed to sell or otherwise use the work product to make money or for any other commercial use. The Client is not allowed to take back this license, even after the Contract ends. 2.3 Writer's Help Securing Ownership. In the future, the Client may need the Writer's help to show that the Client owns the work product or to complete the transfer. The Writer agrees to help with that. For example, the Writer may have to sign a patent application. The Client will pay any required expenses for this. If the Client can't find the Writer, the Writer agrees that the Client can act on the Writer's behalf to accomplish the same thing. The following language gives the Client that right: if the Client can't find the Writer after spending reasonable effort trying to do so, the Writer hereby irrevocably designates and appoints the Client as the Writer's agent and attorney -in -fact, which appointment is coupled with an interest, to act for the Writer and on the Writer's behalf to execute, verify, and file the required documents and to take any other legal action to accomplish the purposes of paragraph 2.1 (Client Owns All Work Product). 2.4 Writer's IP That Is Not Work Product. During the course of this project, the Writer might use intellectual property that the Writer owns or has licensed from a third party, but that does not qualify as "work product" This is called "background IP." Possible examples of background IP are pre-existing code, type fonts, properly -licensed stock photos, and web application tools. The Writer is not giving the Client this background IP. But, as part of the Contract, the Writer is giving the Client a right to use and license (with the right to sublicense) the background IP to develop, market, sell, and support the Client's products and services. The Client may use this background IP worldwide and free of charge, but it cannot transfer its rights to the background IP (except as allowed in Section 11.1 (Assignment)). The Client cannot sell or license the background IP separately from its products or services. The Writer cannot take back this grant, and this grant does not end when the Contract is over. 2.5 Writer's Right To Use Client IP. The Writer may need to use the Client's intellectual property to do its job. For example, if the Client is hiring the Writer to build a website, the Writer may have to use the Client's logo. The Client agrees to let the Writer use the Client's intellectual property and other intellectual property that the Client controls to the extent reasonably necessary to do the Writer's job. Beyond that, the Client is not giving the Writer any intellectual property rights, unless specifically stated otherwise in this Contract. 3. NON -SOLICITATION. Until this Contract ends, the Client won't: (a) encourage Writer's employees or service providers to stop working for the Writer; (b) encourage Writer customers or clients to stop doing business with the Writer; or (c) hire anyone who worked for the Writer over the 12-month period before the Contract ended. The one exception is if the Client puts out a general ad and someone who happened to work for the Writer responds. In that case, the Client may hire that candidate. The Client promises that it won't do anything in this paragraph on behalf of itself or a third party. 4. REPRESENTATIONS. 4.1 Overview. This section contains important promises between the parties. 4.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract. 4.3 Writer Has Right To Give Client Work Product. The Writer promises that it owns the work product, that the Writer is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Writer uses employees or subcontractors, the Writer also promises that these employees and subcontractors have signed contracts with the Writer giving the Writer any rights that the employees or subcontractors have related to the Writer's background IP and work product. 4.4 Writer Will Comply With Laws. The Writer promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations. 4.5 Work Product Does Not Infringe. The Writer promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Writer has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Writer has entered into or will enter into with someone else. 4.6 Client Will Review Work. The Client promises to review the work product, to be reasonably available to the Writer if the Writer has questions regarding this project, and to provide timely feedback and decisions. 4.7 Client -Supplied Material Does Not Infringe. If the Client provides the Writer with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights. 5. TERM AND TERMINATION. This Contract is ongoing until the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 10.4. The Writer must immediately stop working as soon as it receives this notice, unless the notice says otherwise. The Client will pay the Writer for the work done up until when the Contract ends and will reimburse the Writer for any agreed -upon, non -cancellable expenses. All payment for services in non-refundable. For contracts that include a monthly recurring fee, the Client will be responsible for 50% of the remaining balance and any non -cancellable expenses. The following sections don't end even after the Contract ends: 2 (Ownership and Licenses); 3 (Competitive Engagements); 4 (Representations); 7 (Confidential Information); 8 (Limitation of Liability); 9 (Indemnity); and 10 (General). 6. INDEPENDENT CONTRACTOR. The Client is hiring the Writer as an independent contractor. The following statements accurately reflect their relationship: The Writer will use its own equipment, tools, and material to do the work. The Client will not control how the job is performed on a day-to-day basis. Rather, the Writer is responsible for determining when, where, and how it will carry out the work. - The Client will not provide the Writer with any training. - The Client and the Writer do not have a partnership or employer -employee relationship. - The Writer cannot enter into contracts, make promises, or act on behalf of the Client. - The Writer is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days). - The Writer is responsible for its own taxes. - The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Writer or any of the Writer's employees or subcontractors. 7. CONFIDENTIAL INFORMATION. 7.1 Overview. This Contract imposes special restrictions on how the Client and the Writer must handle confidential information. These obligations are explained in this section. 7.2 The Client's Confidential Information. While working for the Client, the Writer may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Writer promises to treat this information as if it is the Writer's own confidential information. The Writer may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Writer use a customer list to send out a newsletter, the Writer cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Writer written permission to use the information for another purpose, the Writer may use the information for that purpose, as well. When this Contract ends, the Writer must give back or destroy all confidential information, and confirm that it has done so. The Writer promises that it will not share confidential information with a third party, unless the Client gives the Writer written permission first. The Writer must continue to follow these obligations, even after the Contract ends. The Writer's responsibilities only stop if the Writer can show any of the following: (i) that the information was already public when the Writer came across it; (ii) the information became public after the Writer came across it, but not because of anything the Writer did or didn't do; (iii) the Writer already knew the information when the Writer came across it and the Writer didn't have any obligation to keep it secret; (iv) a third party provided the Writer with the information without requiring that the Writer keep it a secret; or (v) the Writer created the information on its own, without using anything belonging to the Client. 7.3 Third -Party Confidential Information. It's possible the Client and the Writer each have access to confidential information that belongs to third parties. The Client and the Writer each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Writer is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information. 8. LIMITATION OF LIABILITY. Neither party is liable for breach -of -contract damages that the breaching party could not reasonably have foreseen when it entered this Contract. 9. INDEMNITY. 9.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Writer or both. For example, if the Client gets sued for something that the Writer did, then the Writer may promise to come to the Client's defense or to reimburse the Client for any losses 9.2 Client Indemnity. In this Contract, the Writer agrees to indemnify the Client (and its affiliates and its and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third -party claim or proceeding arising out of: (i) the work the Writer has done under this Contract; (ii) a breach by the Writer of its obligations under this Contract; or (iii) a breach by the Writer of the promises it is making in Section 5 (Representations). 9.3 Writer Indemnity. In this Contract, the Client agrees to indemnify the Writer (and its affiliates and its and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third -party claim or proceeding arising out of a breach by the Client of its obligations under this Contract. 10. GENERAL. 10.1 Assignment. This Contract applies only to the Client and the Writer. The Writer cannot assign its rights or delegate its obligations under this Contract to a third -party (other than by will or intestate), without first receiving the Client's written permission. In contrast, the Client may assign its rights and delegate its obligations under this Contract without the Writer's permission. This is necessary in case, for example, another Client buys out the Client or if the Client decides to sell the work product that results from this Contract. 10.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules. 10.3 Modification; Waiver. To change anything in this Contract, the Client and the Writer must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so. 10.4 Notices. (a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice. (b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:OOpm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:OOam on the next business day. 10.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable. 10.6 Signatures. The Client and the Writer may sign this document using e-signing system. These electronic signatures count as originals for all purposes. 10.7 Governing Law. The laws of the state of Ohio govern the rights and obligations of the Client and the Writer under this Contract, without regard to conflict of law principles of that state. 10.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties. I agree to the terms and conditions of this contract. Linda Molitor Signature Digitally signed by Linda Molitor Date and time: 5/6/2025, 12:09:48 PM CDT IP address: 149.19.41.37 I agree to the terms and conditions of this contract. Kristian Gist Signature Digitally signed by Kristian Gist Date and time: 5/6/2025, 12:14:58 PM CDT IP address: 2603:6011:7700:ef36:ec7d:1707:90c:c7fb