R-34-25 to Waive Competitive Bidding and Authorize the Execution of an Agreement Between Village of Lemont, Illinois, and Water Resources, Inc. for the Installation of R900 Data Collectors and Necessary EquipmentVTT:T,AGF OF
TO: Village Board Meeting
FROM: Ted Friedley, Public Works
THROUGH:
� - 3H-ZED
418 Main Street I Lemont, IL 60439
SUBJECT: A Resolution to Waive Competitive Bidding and Authorize the Execution of
an Agreement Between Village of Lemont, Illinois, and Water Resources,
Inc. for the Installation of R900 Data Collectors and Necessary Equipment
DATE: May 12, 2025
SUMMARY/BACKGROUND
Village staff has been working with Water Resources, Inc. to upgrade the Village's water meter
technology while also planning for the future. The Village has allocated $500,000 of ARPA
funds for the purchase of replacement water meters that can be read remotely and by data
collector. The proposed installation of R900 Gateway Data Collector system allows for near
real time automated meter reading of water usage in the Village. Some of the benefits of this
system include:
• Meter reading for billing can be completed faster.
• Regular data collection can inform residents of possible leaks.
• Ability to track usage daily.
Four (4) locations have been identified to install the necessary R900 Gateway, outdoor
assembly and antenna, and other necessary equipment at the State Street Water Tower,
Houston Street Water Tower, Parking Garage, and Archer Derby Water Tower.
The Water Resources installation cost as outlined in Exhibit A is $89,465.10. Other annual
expenses such as cellular service at the locations (Total of $1,440 per year), extended
warranty on the equipment, ($1,400 per Gateway per year), and the Neptune 360 AMI
Network cost (approximately $3.30 per account). Upon completion when all 6,592 accounts
are on the network, the AMI network fees will be $21,753. An optional feature when all the
data collectors have been installed and operating is the Customer Portal, My360, which has
an annual fee of $6,666.00, plus a one-time setup fee and training.
ANALYSIS
Funds are included in the FY26 Budget for this project.
Consistency with Village Policy
5-Year Capital Improvement Plan (if applicable)
STAFF RECOMMENDATION
Pass A Resolution to Waive Competitive Bidding and Authorize the Execution of an
Agreement Between Village of Lemont, Illinois, and Water Resources, Inc. for the Installation
of R900 Data Collectors and Necessary Equipment
BOARD ACTION REQUESTED
Pass A Resolution to Waive Competitive Bidding and Authorize the Execution of an
Agreement Between Village of Lemont, Illinois, and Water Resources, Inc. for the Installation
of R900 Data Collectors and Necessary Equipment
ATTACHMENTS
A Resolution to Waive Competitive Bidding and Authorize the Execution of an Agreement
Between the Village of Lemont, Illinois and Water Resources, Inc. for the Installation of R900
Gateway Data Collectors and Necessary Equipment.pdf
VILLAGE OF LEMONT
RESOLUTION
NUMBER R-, -25
A RESOLUTION TO WAIVE COMPETITIVE BIDDING AND AUTHORIZE THE
EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF LEMONT,
ILLINOIS AND WATER RESOURCES, INC. FOR THE INSTALLATION OF R900
GATEWAY DATA COLLECTORS AND NECESSARY EQUIPMENT
JOHN EGOFSKE, Village President
CHARLENE M. SMOLLEN, Clerk
JANELLE KITTRIDGE
DA VE MAHER
KEN MCCLAFFERTY
KEVIN SHA UGHNESSY
RICK SNIEGOWSKI
RON STAPLETON
Trustees
Published in pamphlet form by authority of the Village President and Board of Trustees of the Village of Lemont on'D- 122025
RESOLUTION NO. R-__3A_725
A RESOLUTION TO WAIVE COMPETITIVE BIDDING AND AUTHORIZE THE
EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF LEMONT,
ILLINOIS AND WATER RESOURCES, INC. FOR THE INSTALLATION OF R900
GATEWAY DATA COLLECTORS AND NECESSARY EQUIPMENT
WHEREAS, it has become necessary for the Village of Lemont "Village" to install
Neptune R900 Gateway Data Collectors and necessary equipment as outlined in Exhibit A; and
WHEREAS, the Village has purchased water meters from Water Resources Inc. for
approximately 29 years; and
WHEREAS, the relationship between the Village and Water Resources Inc. has been
satisfactory to the Village; and
WHEREAS, the water meters and existing systems and infrastructure provided by Water
Resources Inc. are compatible with the R900 Gateway Data Collectors; and
WHEREAS, Section 5/8-9-1 of the Illinois Municipal Code (65ILCS 5/8-9-1) allows the
Board of Trustees of the Village ("Village Board") upon a vote of two-thirds of the trustees then
holding office, to waive the requirements for competitive bidding; and
WHEREAS, The Village Board has determined that it is advisable, necessary, and in the
best interest of the Village to waive competitive bidding and authorized the purchase and
installation of Neptune R900 Gateway Data Collectors and Necessary Equipment from Water
Resources Inc. at a price not to exceed $89,465.10.
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of
the Village of Lemont, Counties of Cook, Will and DuPage, Illinois, as follows:
SECTION 1:
The Foregoing findings and recitals are hereby adopted as section One of this Resolution
and are incorporated by reference as if set forth verbatim herein.
SECTION 2:
Waiver of Public Bid Requirements and Authority to Purchase. The Village Board hereby
waives the competitive bidding requirements otherwise applicable to the purchase and
installation of Neptune R900 Gateway Data Collectors and Necessary Equipment from Water
Resources Inc. at a price not to exceed $89,465.10.
SECTION 3:
The Village Administrator or his designee is hereby authorized to execute any documents
and take any other steps necessary for the purchase and installation of Neptune R900 Gateway
Data Collectors and Necessary Equipment from Water Resources Inc. at a price not to exceed
$89,465.10, and to otherwise conduct this resolution.
SECTION 4:
This Resolution shall be in full force and effect from and after its passage and approval as
provided by law.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF LEMONT, COUNTIES OF COOK, WILL, AND DUPAGE, ILLINOIS, ON
THIS 19, DAY OF M 0�� 2025.
Janelle Kittridge
Dave Maher
Ken McClafferty
Kevin Shaughnessy
Rick Sniegowski
Ron Stapleton
ATTEST:
PRESIDENT AND VILLAGE BOARD MEMBERS:
AYES NAYES
�^ CHARLENE M. SMOLLEN
Village Clerk
ABSENT: ABSTAIN:
JOHN EGOFSKE
President
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Exhibit A
Water Resources, Inc, R900 Gateway Data Collector Quote and Specifications
May 1, 2025
Water Resources, Inc.
390 Sadler Avenue
Elgin, IL 60120
Tom Nassis
Sales Representative
tom.nassis@water-resources.net
847.514.6503
Brian Wojciechowski
Water Department Crew Leader
16680 New Avenue
Lemont, IL 60439
Dear Brian,
Here is an updated official quote you can use for the May 2025 budget. I also include an estimated
quote for the remainder of the project, based on current 2025 pricing. The Village of Lemont will
receive the 1 pilot Gateway v4 data collector from Neptune free of charge, contingent on agreeing to
purchase the remaining 3 data collectors for the rest of the Village. This commitment can be over
multiple years.
I. Fiscal Year 2025 — 2026.
A. Pilot data collector.
The installation of the pilot Gateway v4 (gateway, antenna, and electrical work) is $9000.00 for a water
tower installation.
B. 3 ea additional data collectors.
3 ea @ $26,821.70 ea = $80,465.10 (v4e Gateway, UPS, Antenna, and installation / electrical work)
Breakdown for each:
Gateway V4e, cellular (includes a 1-year warranty) - $14,300.00
UPS - Outdoor System Assembly - Wall / Pole Version - $3080.22
R900 Gateway RF Antenna - $441.48
Installation of gateway and antenna / electrical work - $9000
390 Sadler Ave
Elgin, IL 60120
(p) 847.742.3400
(f) 847.697.3700
C. If the Village elects to install gateways over a multi -year plan, the per account rate will be billed by
how many accounts the gateway is receiving. For example, if 1 gateway is receiving 1000 accounts, then
those 1000 accounts would be billed at the AMI cost and the remaining are billed at the AMR rate.
$3.30 per each AMI account per year.
Upon completing the project, all 6592 accounts will be on the AMI network. This cost for Neptune 360
will be (AMI) 6592 accounts @ $3.30 per account = $21,753.60 per year.
D. Cellular service cost for Gateways:
Each gateway will need cellular service for the modem within the gateway.
The Verizon unlimited data plans are approximately $30.00 per month per gateway.
4 Gateways x $30 per month x 12 months = $1440.00
E. Extended Warranty for R900 Gateway Data Collector (optional):
Annual Price - Starting at Year 2; Up to 4 Additional Years. $1400.00 per Gateway per year
5-year Bundle - One-time Purchase. $4480.00 per Gateway
Note: Both options are only available at time of purchase.
Totals for Fiscal Year 2025 — 2026:
Installation of the pilot Gateway v4: $9000.00
3 ea additional Gateway v4e (includes UPS, Antenna, and installation / electrical work): $80,465.10
AMI cost = $21,753.60
Cellular service cost = $1440.00
Total = $112,658.70 (Does not include the optional extended warranty for any of the 4 ea Gateways
above.)
390 Sadler Ave
Elgin, IL 60120
(p) 847.742.3400
(f) 847.697.3700
II. Estimated quote for subsequent Fiscal Years. (Based on 2025 pricing. Pricing subject to change based
on inflation, tariffs, and market conditions.)
A. Customer Portal, My360
This feature would be useful only after all data collectors were installed and operating. So, if this was
achieved by the end of 2027, then the Customer Portal, My 360 fees would take effect.
Annual cost with an account base of 5,001 — 10,000 accounts is $6666.00
One-time My360 Setup fee of $3433.00
Remote Training fee of $1716.67
Total 1 year cost of $11,815.67
B. Cellular service cost for Gateways:
Each gateway will need cellular service for the modem within the gateway.
The Verizon unlimited data plans are approximately $30.00 per month per gateway.
2 Gateways x $30 per month x 12 months = $720.00
C. Extended Warranty for the 4 ea R900 Gateway Data Collectors (2 options beyond the 1-year warranty
which is included with each data collector.):
Option A: $1400.00 per Gateway per year (starting at year 2; up to 4 additional years)
Option B: One-time Purchase of $4480.00 per Gateway for a total of 5-year bundled extended warranty.
390 Sadler Ave
Elgin, IL 60120
(p) 847.742.3400
(f) 847.697.3700
Respectfully submitted,
Tom Nassis
Sales Representative
Water Resources Inc.
390 Sadler Ave
Elgin, IL 60120
(p) 847.742.3400
(f) 847.697.3700
Migrate and Automate
Neptune"' R9001 System: Gateway Fixed Network Data Collector
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Identify and resolve water -related issues quickly and easily with meter data forwarded from
R9000' System endpoints. Receive alerts such as leak, reverse flow, and days of no flow to improve operations
and customer support. The gateway's radio technology processes multiple meter readings simultaneously to
optimize your fixed network with high throughput reading performance.
Get the most value from existing endpoint investments with a gateway that easily integrates into the R900
System. Migrate at your own pace from a walk -by or mobile Automatic Meter Reading (AMR) system to an
Advanced Metering Infrastructure (AMI) without the need for special reprogramming of endpoints. Designed
for quick installation, ease of use, and flexibility, the gateway collects your data so that you can identify
Non -Revenue Water and optimize efficiency.
Migrate to AMI at your
own pace and without
reprogramming of endpoints
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Specifications
Receiver
• 910-920 MHz
• 50 channels
• Processes 8 readings simultaneously
• Processes 360 readings per second
• Capable of handling up to
25,000 R900s
Installation Options
• Rooftop
• Pole (2" — 16" diameter)
• Wall
• Water towers
• Street lights
Power Supplies
• 100-140 VAC
• 160W Solar
• 220W Solar
Battery Backup
• AC version — UPS provides 8 hours
battery backup
• Solar version — 3-day backup battery
Backhaul Options
• Multi -carrier cellular modem
• Ethernet RJ-45
• Private LAN compatibility via
Ethernet connection
Environmental
• NEMA 4X enclosure
• Operating temperature:
-22T to +140°F (-30°C to +60°C) 99
• Storage temperature:
-40T to +185°F (-40°C to +85°C)
• 0-95% non -condensing humidity
•
neptunetg.com
Neptune Technology Group
1600 Alabama Highway 229
O 2023 Neptune Technology Group Inc. All Rights Reserved. The trademarks, logos and service marks displayed in this Tallassee, AL 36078
document herein are the property of Neptune Technology Group Inc., its affiliates or other third parties. Availability and
technical specifications are subject to change without notice. 23-010384 PS R900 GATEWAY 09.23 800-633-8754 f 334-283-7293