R-21-25 Approving Professional Services Agreement Between HR Green, Inc. and the Village of Lemont, Illinois for GIS Utility SurveyingVILLAGE OF
fSEMONT 418 Main Street Lemont, IL 60439
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TO: Village Board Meeting
FROM: Ted Friedley, Public Works
THROUGH:
SUBJECT: A Resolution Approving Professional Services Agreement Between HR
Green, Inc. and the Village of Lemont, Illinois for GIS Utility Surveying
DATE: April 14, 2025
SUMMARY/BACKGROUND
Staff has identified a need to improve the quality of the data in their Geographic Information
System (GIS). This will be a multi -year project to allow the Village GIS to have GPS quality
data for all utilities. This first phase will only include the surface level data. Future phases will
address depths and confirm pipe sizes. HR Green will use GPS equipment to map assets for
water, wastewater, stormwater, and combined wastewater and stormwater utilities.
The proposed agreement authorizes HR Green, Inc. and the Village of Lemont to move
forward with this project. The total not to exceed fees for the project are $50,000.00.
ANALYSIS
This item was identified in the 5-year Capital Improvement Plan and has been included in the
FY2026 Budget.
Consistency with Village Policy
STAFF RECOMMENDATION
Pass A Resolution Approving Professional Services Agreement Between HR Green, Inc. and
the Village of Lemont, Illinois for GIS Utility Surveying
BOARD ACTION REQUESTED
Pass A Resolution Approving Professional Services Agreement Between HR Green, Inc. and
the Village of Lemont, Illinois for GIS Utility Surveying
ATTACHMENTS
A Resolution Approving Professional Services Agreement Between HR Green, Inc. and the
Village of Lemont, Illinois for GIS Utility Surveying.pdf
VILLAGE OF LEMONT
RESOLUTION
NUMBER R-aj -25
A RESOLUTION APPROVING PROFESSIONAL SERVICES AGREEMENT
BETWEEN HR GREEN, INC. AND THE VILLAGE OF LEMONT, ILLINOIS FOR GIS
UTILITY SURVEYING
JOHN EGOFSKE, Village President
CHARLENE M. SMOLLEN, Clerk
JANELLE KITTRIDGE
DA VE MAHER
KEN MCCLAFFERTY
KEVIN SHAUGHNESSY
RICK SNIEGOWSKI
RON STAPLETON
Trustees
Published in pamphlet form by authority of the Village President and Board of Trustees of the Village of Lemont on _q_-J-2025
RESOLUTION NO. R-_� 1 -25
A RESOLUTION APPROVING PROFESSIONAL SERVICES AGREEMENT
BETWEEN HR GREEN, INC. AND THE VILLAGE OF LEMONT, ILLINOIS FOR GIS
UTILITY SURVEYING
WHEREAS the Village of Lemont, Counties of Cook, Will, and DuPage, Illinois, ("the
Village") is a municipality in the State of Illinois with full powers to enact Ordinances and adopt
Resolutions for the benefits of the residents of the Village; and
WHEREAS, the Village and HR Green, Inc. wish to enter a professional services
agreement for GIS Utility Surveying as further outlined in the professional services agreement
attached hereto as Exhibit A ("Agreement"); and
WHEREAS, the Mayor and Board of Trustees find that it is in the best interests of the
Village to authorize the Agreement attached hereto as Exhibit A.
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of
the Village of Lemont, Counties of Cook, Will and DuPage, Illinois, as follows:
SECTION 1:
That the above recitals and legislative findings are found to be true and correct and are
hereby incorporated herein and made a part hereof as if fully set forth in their entirety.
SECTION 2:
The Mayor and Board of Trustees of the Village of Lemont hereby approve the
Agreement with HR Green, Inc. in substantially the same form as attached hereto as Exhibit A,
subject to attorney review.
SECTION 3:
The Mayor and Clerk are hereby authorized, respectively, to execute the Agreement with
HR Green, Inc.
SECTION 4:
This Resolution, and its parts, are declared to be severable and any section, subsection,
sentence, clause, provision, or portion of this Resolution that is declared invalid such decision
shall not affect the validity of any other portion of this Resolution, which shall remain in full
force and effect.
SECTION 5:
All Resolutions and Ordinances in conflict herewith are hereby repealed to the extent of
such conflict.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF LEMONT, COUNTIES OF COOK, WILL, AND DUPAGE, ILLINOIS,
ON THIS th DAY OF Oi i 2025.
f
PRESIDENT AND VILLAGE BOARD MEMBERS:
AYES: NAYES
Janelle Kittridge
Dave Maher
Ken McClafferty
Kevin Shaughnessy
Rick Sniegowski
Ron Stapleton
ATTEST:
CHARLENE M. SMOLLEN
Village Clerk
OF � F
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ABSENT: ABSTAIN:
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President
Exhibit A
Professional Services Agreement for GIS Utility Surveying
HRGreen®
PROFESSIONAL SERVICES AGREEMENT
For
Lemont, IL — GIS Utility Surveying
Village of Lemont
Mr. George Schafer
Village Administrator
418 Main Street
Lemont, IL 60439
Ph: 630.257.1550
Bruce A. Hill, PE
Municipal Executive — Governmental Services Engineering
HR Green, Inc. 323 Alana Drive
New Lenox, IL 60451
Ph: 815.462.9324
Project No. 2502260
April 4, 2025
Version 2.3 02052021
TABLE OF CONTENTS
1.0 PROJECT UNDERSTANDING
2.0 SCOPE OF SERVICES
3.0 DELIVERABLES AND SCHEDULES INCLUDED IN THIS AGREEMENT
4.0 ITEMS NOT INCLUDED IN AGREEMENT/SUPPLEMENTAL SERVICES
5.0 SERVICES BY OTHERS
6.0 CLIENT RESPONSIBILITIES
7.0 PROFESSIONAL SERVICES FEE
8.0 TERMS AND CONDITIONS
Version2.3 02052021
HRGreen.
Professional Services Agreement
Lemont, IL — GIS Utility Surveying
HR Green Project No.: 2502260
April 4, 2025
Page 1 of 3
THIS AGREEMENT is between the Village of Lemont (hereafter "CLIENT") and HR Green, Inc.
(hereafter "COMPANY").
1.0 Project Understanding
The CLIENT has identified a need to improve the quality of the utility data in their
Geographic Information System (GIS). CLIENT is looking to use a multi -year projectto have
their GIS have GPS quality data for all utilities. This is the first phase and will only include
the surface level data. Future phases will address depths and confirm pipe sizes.
2.0 Scope of Services
The CLIENT agrees to employ COMPANY to perform the following services:
• COMPANY will use GPS Equipment to map assets for Water, Wastewater,
Stormwater, and Combined Wastewater and Stormwater utilities. COMPANY will
work with CLIENT's GIS Administrator to gain access to CLIENT's GIS for adding
assets and editing existing assets in real-time.
• COMPANY will work with CLIENT's GIS Administrator to allow for tracking of assets
mapped and verified.
• COMPANY will map assets that are visible from the surface. No unearthing of assets
is part of this agreement. X,Y, and Z coordinates will be collected for each asset
mapped. COMPANY will work with CLIENT's GIS Administrator to store orthometric
elevations for the Z value for each asset mapped.
• COMPANY will snap water lines, gravity mains, stormwater pipes, and combined pipes
for existing assets to new locations that have been mapped.
• COMPANY will map utility structures in a block -by -block methodology to cover the
town collecting all four types of utilities at the same time.
• COMPANY will take photos of each asset mapped. These photos will be added as an
attachment to CLIENT's GIS.
3.0 Deliverables and Schedules Included in this Agreement
The Project shall be initiated upon authorization by CLIENT.
1. Notice to Proceed — NTP
2. Site Survey ....................
3. Project Completion Date
.... April 2025
.... June 2025
October 2025
This schedule was prepared to include reasonable allowances for review and approval
times required by the CLIENT and public authorities having jurisdiction over the project.
This schedule shall be equitably adjusted as the project progresses, allowing for changes
in the scope of the project requested by the CLIENT or for delays or other causes beyond
the control of COMPANY.
Version2.3 02052021
Professional Services Agreement
Lemont, IL — GIS Utility Surveying
HR Green Project No.: 2502260
H RG Teen . AprilPage2 of 3
4.0 Items not included in Agreement/Supplemental Services
COMPANY will NOT be drawing in new pipes to structures found in the field.
COMPANY can plan for adding in pipes during next contract when wastewater,
stormwater, and combined structures are opened.
• COMPANY will NOT be obtaining any invert elevations or opening any manholes or
grates in this agreement.
Supplemental services not included in the AGREEMENT can be provided by COMPANY
under separate agreement, if desired.
5.0 Services by Others
Municipal GIS Partners — (CLIENT's GIS Administrator) will work with COMPANY to allow
for tracking of assets and will verify data is being received accordingly.
6.0 Client Responsibilities
N/A
7.0 Professional Services Fee
7.1 Fees
The fee for services will be based on COMPANY standard hourly rates current at the time
the AGREEMENT is signed. These standard hourly rates are subject to change upon 30
days' written notice. Non -salary expenses directly attributable to the project such as: (1)
living and traveling expenses of employees when away from the home office on business
connected with the project; (2) identifiable communication expenses; (3) identifiable
reproduction costs applicable to the work; and (4) outside services will be charged in
accordance with the rates current at the time the service is done.
7.2 Invoices
Invoices for COMPANY's services will be submitted, on a monthly basis. Invoices will be
due and payable upon receipt in accordance with the Illinois Prompt Payment Act 50ILCS
505. If any invoice is not paid within these timelines, COMPANY may, without waiving any
claim or right against the CLIENT, and without liability whatsoever to the CLIENT, suspend
or terminate the performance of services.
7.3 Extra Services
Any service required but not included as part of this AGREEMENT shall be considered extra
services. Extra services will be billed on a Time and Material basis with prior approval of
the CLIENT.
7.4 Exclusion
This fee does not include attendance at any meetings or public hearings other than those
specifically listed in the Scope of Services. These service items are considered extra and
are billed separately on an hourly basis.
Version2.3 02052021
HRGreen.
Professional Services Agreement
Lemont, IL — GIS Utility Surveying
HR Green Project No.: 2502260
April 4, 2025
Page 3 of 3
7.5 Payment
The CLIENT AGREES to pay COMPANY on the following basis:
Lump Sum fee of $50,000.00.
8.0 Terms and Conditions
This Agreement is an addendum to and is considered part of the Master Agreement
between CLIENT and COMPANY. All terms and conditions contained in that agreement
apply to this Agreement.
This AGREEMENT is approved and accepted by the CLIENT and COMPANY upon both parties
signing and dating the AGREEMENT. Services will not begin until COMPANY receives a signed
agreement. COMPANY's services shall be limited to those expressly set forth in this
AGREEMENT and COMPANY shall have no other obligations or responsibilities for the Project
except as agreed to in writing. The effective date of the AGREEMENT shall be the last date
entered below.
Sincerely,
HR G EEN, INC. _
Bruce A. Hill
Municipal Executive — Municipal Services Engineering
r"?�y
Approved by: d.. #ArC4�
Printed/Typed Name: Timothy J. Hartnett
Title: President — Municipal Services Date: April 4, 2025
VILLAGE OF LEMONT
Accepted by:
Printed/Typed Name: George Schafer
Title: Village Administrator Date: 7
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