R-23-25 Approving Professional Services Agreement Between HR Green, Inc. and the Village of Lemont, Illinois for Archer and Derby PW Annex Landscaping, Material Storage Bins, Paving, and Miscellaneous Site Work Design and Construction Engineering�, -- Z 3 -- Z 5
418 Main Street I Lemont, IL 60439
TO: Village Board Meeting
FROM: Ted Friedley, Public Works
THROUGH:
SUBJECT: A Resolution Approving Professional Services Agreement Between HR
Green, Inc. and the Village of Lemont, Illinois for Archer and Derby PW
Annex Landscaping, Material Storage Bins, Paving, and Miscellaneous
Site Work Design and Construction Engineering
DATE: April 14, 2025
SUMMARY/BACKGROUND
Staff have been working with HR Green, Inc. to develop and implement a site plan for the PW
Annex Archer Avenue Derby Road Tower property.
This agreement focuses on design and construction engineering for the site landscaping,
material storage bins, paving, and miscellaneous site work.
The proposed agreement authorizes HR Green, Inc. and the Village to move forward with this
project. The total not to exceed fees for the project are $40,000.00.
ANALYSIS
This project was included in the 5-year Capital Plan and is included in the FY2026 Budget.
Consistency with Village Policy
5-Year Capital Improvement Plan (if applicable)
STAFF RECOMMENDATION
Pass A Resolution Approving Professional Services Agreement Between HR Green, Inc. and
the Village of Lemont, Illinois for Archer and Derby PW Annex Landscaping, Material Storage
Bins, Paving, and Miscellaneous Site Work Design and Construction Engineering
BOARD ACTION REQUESTED
Pass A Resolution Approving Professional Services Agreement Between HR Green, Inc. and
the Village of Lemont, Illinois for Archer and Derby PW Annex Landscaping, Material Storage
Bins, Paving, and Miscellaneous Site Work Design and Construction Engineering
ATTACHMENTS
A Resolution Approving Professional Services Agreement Between HR Green, Inc. and
Village of Lemont, Illinois for Archer and Derby PW Annex Landscaping, Material Storage
Bins, Paving, and Misc Site Work Design and Construction Eng.pdf
VILLAGE OF LEMONT
RESOLUTION
NUMBER R-,� -25
A RESOLUTION APPROVING PROFESSIONAL SERVICES AGREEMENT
BETWEEN HR GREEN, INC. AND THE VILLAGE OF LEMONT, ILLINOIS FOR
ARCHER AND DERBY PW ANNEX LANDSCAPING, MATERIAL STORAGE BINS,
PAVING, AND MISCELLANEOUS SITE WORK DESIGN AND CONSTRUCTION
ENGINEERING
JOHN EGOFSKE, Village President
CHARLENE M. SMOLLEN, Clerk
JANELLE KITTRIDGE
DA VE MAHER
KEN MCCLAFFERTY
KEVINSHAUGHNESSY
RICK SNIEGOWSKI
RON STAPLETON
Trustees
Published in pamphlet form by authority of the Village President and Board of Trustees of the Village of Lemont on _q-_H2025
RESOLUTION NO. R- -25
A RESOLUTION APPROVING PROFESSIONAL SERVICES AGREEMENT
BETWEEN HR GREEN, INC. AND THE VILLAGE OF LEMONT, ILLINOIS FOR
ARCHER AND DERBY PW ANNEX LANDSCAPING, MATERIAL STORAGE BINS,
PAVING, AND MISCELLANEOUS SITE WORK DESIGN AND CONSTRUCTION
ENGINEERING
WHEREAS the Village of Lemont, Counties of Cook, Will, and DuPage, Illinois, ("the
Village") is a municipality in the State of Illinois with full powers to enact Ordinances and adopt
Resolutions for the benefits of the residents of the Village; and
WHEREAS, the Village and HR Green, Inc. wish to enter a professional services
agreement for Archer and Derby PW Annex Landscaping, Material Storage Bins, Paving, and
Miscellaneous Site Work Design and Construction Engineering as further outlined in the
professional services agreement attached hereto as Exhibit A ("Agreement"); and
WHEREAS, the Mayor and Board of Trustees find that it is in the best interests of the
Village to authorize the Agreement attached hereto as Exhibit A.
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of
the Village of Lemont, Counties of Cook, Will and DuPage, Illinois, as follows:
SECTION 1:
That the above recitals and legislative findings are found to be true and correct and are
hereby incorporated herein and made a part hereof as if fully set forth in their entirety.
SECTION 2:
The Mayor and Board of Trustees of the Village of Lemont hereby approve the
Agreement with HR Green, Inc. in substantially the same form as attached hereto as Exhibit A,
subject to attorney review.
SECTION 3:
The Mayor and Clerk are hereby authorized, respectively, to execute the Agreement with
HR Green, Inc.
SECTION 4:
This Resolution, and its parts, are declared to be severable and any section, subsection,
sentence, clause, provision, or portion of this Resolution that is declared invalid such decision
shall not affect the validity of any other portion of this Resolution, which shall remain in full
force and effect.
SECTION 5:
All Resolutions and Ordinances in conflict herewith are hereby repealed to the extent of
such conflict.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF LEMONT, COUNTIES OF COOK, WILL, AND DUPAGE, ILLINOIS,
ON THIS 14 -6) DAY OF 7 2025.
Janelle Kittridge
Dave Maher
Ken McClafferty
Kevin Shaughnessy
Rick Sniegowski
Ron Stapleton
ATTEST:
PRESIDENT AND VILLAGE BOARD MEMBERS:
AYES: NAYES
t/
CHARLENE M. SMOLLEN
Village Clerk
It L I t4 00
ABSENT: ABSTAIN:
JOHN EGOFSKE
President
Exhibit A
Professional Services Agreement for Archer and Derby PW Annex Landscaping, Material
Storage Bins, Paving, and Miscellaneous Site Work Design and Construction Engineering
HRGreen.
PROFESSIONAL SERVICES AGREEMENT
For
Landscaping, Material Storage Bins, Paving, and Misc Site Work
Design & Construction Engineering
Village of Lemont
Mr. George Schafer
Village Administrator
418 Main Street
Lemont, IL 60439
Ph: 630.257.1550
Bruce A. Hill, PE
Municipal Executive — Municipal Services Engineering
HR Green, Inc. 323 Alana Drive
New Lenox, IL 60451
Ph: 815.462.9324
Project No. 2303726
April 6, 2025
Version 2.3 02052021
TABLE OF CONTENTS
1.0 SCOPE OF SERVICES
2.0 DELIVERABLES AND SCHEDULES INCLUDED IN THIS AGREEMENT
3.0 ITEMS NOT INCLUDED IN AGREEMENT/SUPPLEMENTAL SERVICES
4.0 SERVICES BY OTHERS
5.0 CLIENT RESPONSIBILITIES
6.0 PROFESSIONAL SERVICES FEE
7.0 TERMS AND CONDITIONS
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Professional Services Agreement
Landscaping, Material Storage Bins, Paving, and Misc Site Work
HR Green Project No.: 2303726
April
H RGreen ® Page 1 of 5
THIS AGREEMENT is between the Village of Lemont (hereafter "CLIENT") and HR Green, Inc.
(hereafter "COMPANY").
1.0 Scope of Services
The CLIENT agrees to employ COMPANY to perform the following services:
Preliminary and General Work
1.1 Conduct an onsite kick-off meeting with Village reps to review the project scope and
to discuss key elements.
1.2 Design Criteria/Assumptions.
1. Concrete Pad to be designed based on specifications from Bulk Storage Salt
Domes
2. This project is the last phase of a larger project taking place at the Lemont Water
Tower/Annex Site location at the SWC of Archer Avenue and Derby Road.
Design Phase Services
1.3 Prepare construction drawings anticipated as the following sheets (for 50% and
100% design stages):
General
1. Cover Sheet with Location Map and Sheet Index
2. General Construction Notes, Standard Symbols, and Summary of Quantities
Civil Plans
3. Site Layout Sheet
4. Paving Sheet
5. Site Landscaping Plan Sheet
Construction Details
6. Typical Sections
7. Material Storage Bins Structural Specifications
SWPPP
8. Erosion & Sediment Control Specifications
Traffic Control
9. Illinois DOT Highway Standards 701301-04, 701501-06, & 701801-06
10. Illinois DOT Highway Standards TC-13 & TC-10
1.4 Prepare construction specifications and contract documents using CLIENT and
Illinois DOT Standard Specifications (for 50% and 100% design stages).
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1.5 Prepare an Opinion of Probable Cost for the project at the 50% complete milestone.
Provide a final Opinion of Probable Cost for the project to file with the completed
documents.
1.6 Submit three (3) copies of the drawings, specifications, contract documents, and
Opinion of Probable Cost at the 50% complete milestone to CLIENT for review.
1.7 Provide an internal quality assurance and quality control review of final documents.
1.8 Develop a final project schedule for advertisement, bidding, and construction
completion.
1.9 Submit three (3) copies of final drawings, specifications, contract documents, and
Opinion of Probable Cost for permitting by the CLIENT (please note, while this can
be considered the 90% design stage, the plans will be closer to 100% complete.):
1.10 Bid Phase Services.
Construction Phase Services
1.11 Coordinate and attend preconstruction meeting
1.12 Construction layout
1.13 Project coordination with any other site projects that are still ongoing
1.14 Construction Observation
1.15 Material Testing (by others)
1.16 Contract Closeout
1.17 MWRD Permit Closeout
The total construction fee was based on an average of 2-4 hours per working day to
accomplish the HR Green related tasks above.
Disclaimer
COMPANY shall not supervise, direct or have any control over the contractor's work.
COMPANY shall not have any responsibility for the construction means, methods,
techniques, sequences or procedures selected by the contractor. Also, COMPANY is not
responsible for the contractor's safety precautions or programs in connection with this work.
These rights and responsibilities are solely those of the contractor.
COMPANY shall not be responsible for any acts or omissions of the contractor,
subcontractor or any entity performing any portion or the work, or any agents or employees
of any of them. COMPANY does not guarantee the performance of the contractor and shall
not be responsible for the contractor's failure to perform its work in accordance with the
contract drawings and documents.
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Professional Services Agreement
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2.0 Deliverables and Schedules Included in this Agreement
The Project shall be initiated upon authorization by CLIENT.
1. Notice to Proceed — NTP.................................................................................... April, 2025
2. 50% complete documents to Village .............................................. Week of June 16th, 2025
3. 50% complete review meeting ..................................................... Week of June 23,d, 2025
4. 100% complete documents to Village ......................................... Week of July 7th, 2025
5. Permit review comments and Final Documents ............................... Week of July 14th, 2025
6. Bid opening..................................................................................................August 1st , 2025
7. Award....................................................................................... August 11th, 2025
8. Construction Begin ...................................................... Week of September 1st, 2025
9. Construction Substantial Complete .................................. Week of November 17th, 2025
This schedule was prepared to include reasonable allowances for review and approval
times required by the CLIENT and public authorities having jurisdiction over the project.
This schedule shall be equitably adjusted as the project progresses, allowing for changes
in the scope of the project requested by the CLIENT or for delays or other causes beyond
the control of COMPANY.
3.0 Items not included in Agreement/Supplemental Services
The following items are not included as part of this AGREEMENT:
N/A
Supplemental services not included in the AGREEMENT can be provided by COMPANY
under separate agreement, if desired.
4.0 Services by Others
Seeco Consultants, Inc. will perform the following services:
Asphalt Testing
5.0 Client Responsibilities
N/A
6.0 Professional Services Fee
6.1 Fees
The fee for services will be based on COMPANY standard hourly rates current at the time
the AGREEMENT is signed. These standard hourly rates are subject to change upon 30
days' written notice. Non -salary expenses directly attributable to the project such as: (1)
living and traveling expenses of employees when away from the home office on business
connected with the project; (2) identifiable communication expenses; (3) identifiable
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reproduction costs applicable to the work; and (4) outside services will be charged in
accordance with the rates current at the time the service is done.
6.2 Invoices
Invoices for COMPANY's services will be submitted, on a monthly basis. Invoices will be
due and payable upon receipt in accordance with the Illinois Prompt Payment Act 50ILCS
505. If any invoice is not paid within these timelines, COMPANY may, without waiving any
claim or right against the CLIENT, and without liability whatsoever to the CLIENT, suspend
or terminate the performance of services.
6.3 Extra Services
Any service required but not included as part of this AGREEMENT shall be considered extra
services. Extra services will be billed on a Time and Material basis with prior approval of
the CLIENT.
6.4 Exclusion
This fee does not include attendance at any meetings or public hearings other than those
specifically listed in the Scope of Services. These service items are considered extra and
are billed separately on an hourly basis.
6.5 Payment
The CLIENT AGREES to pay COMPANY on the following basis:
Time and material basis with a Not to Exceed fee of $40,000.00.
7.0 Terms and Conditions
This Agreement is an addendum to and is considered part of the Master Agreement
between CLIENT and COMPANY. All terms and conditions contained in that agreement
apply to this Agreement.
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Landscaping, Material Storage Bins, Paving, and Misc Site Work
HR Green Project No.: 2303726
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This AGREEMENT is approved and accepted by the CLIENT and COMPANY upon both parties
signing and dating the AGREEMENT. Services will not begin until COMPANY receives a signed
agreement. COMPANY's services shall be limited to those expressly set forth in this
AGREEMENT and COMPANY shall have no other obligations or responsibilities for the Project
except as agreed to in writing. The effective date of the AGREEMENT shall be the last date
entered below.
Sincerely,
HR GREEN, INC.
4
Bruce A. Hill
Municipal Executive — Municipal Services — Engineering
Approved by:
Printed/Typed Name: Timothy J. Hartnett
Title: President — Municipal Services Date: April 6, 2025
VILLAGE OF LEMONT
Accepted by:
Printed/Typed Name: George Schafer
Title: Village Administrator Date:
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