O-12-25 Approving a Contract with Waste Management of Illinois, Inc., for Refuse, Recyclables and Landscape Waste Services with the Village of Lemont, IllinoisVILLAGE OF 0 - I z - z,-;
�-V,EMONT 418 Main Street I Lemont, IL 60439
TO: Village Board Meeting
FROM: George Schafer, Administration
THROUGH:
SUBJECT: An Ordinance Approving a Contract with Waste Management of Illinois,
Inc., for Refuse, Recyclables and Landscape Waste Services with the
Village of Lemont, Illinois
DATE: April 14, 2025
SUMMARY/BACKGROUND
The Village's agreement for refuse, recycling, landscape waste collection plus special waste
recycling for Village households is set to expire on April 30th, 2025. After an area review, the
Village's existing vendor, Waste Management has offered the Village a 5-year agreement with
three (3) mutually agreed upon option years. The topic was also discussed at the December
16th and February 17th Committee of the Whole meetings. For a recap, the services would
remain the same which generally include the following:
• Weekly trash pick up
• Weekly recycling
• Weekly yard waste (April 1 st thru first full week December)
• One bulk item per week
• At your door special waste recycling program
• WM will continue to send direct billing to residents and manage billing
• Update and enhancement to Village facilities / special events (in kind services)
Staff shared at the meetings that the vendor is able to provide the services at a rate under
what they are currently providing Lemont residents as part of the new agreement while
maintaining the same senior discount, which is the most generous in the area.
Current Rate:
$32.83 (monthly, billed quarterly)
$3.00 Senior Discount
Proposed Rate to take effect for fiscal year beginning May 1, 2025.
$29.88 (monthly, billed quarterly)
$3.00 Senior Discount
ANALYSIS
The proper and effective collection and disposal of refuse, landscaping and recycling is one of
the most important for a local government entity to oversee. There are very few complaints
with the existing service. The operational staff at Waste Management work hand in hand with
our public works and other staff if there are issues in the field, of which they are quickly
resolved if they do come about.
The price per household presented for the take -all services, which includes a reduction from
the current rates, is at or below our comparable communities for similar service levels. With
the new agreement, the monthly rate will not exceed what Lemont residents are paying now
until 2028.
Effective May 1, 2025
5-year with mutually agreed optional renewal years
- Unlimited Trash
- Unlimited Recycling
- Unlimited Yard waste April 1 — First week December
- One bulk item serviced per week
- At Your Door Service
- Up to 15 open tops per year for special events
- Up to 30 open tops provide to the Village Public Works
- 12 battery buckets for use upon request
- Commercial & Roll Off serviced provided to Village Facilities
- Portable toilets provided to Village events year round
- $3.00 Senior Discount
- WM to manage billing to residents
- -9.2% savings to residents in first year
One item of concern was the annual escalator of 4.5% which is higher than the current
contract of 3%. Staff went back with that concern and we were able to get that escalator
lowered from 5% which is industry standard down to 4.5%. WM references escalating costs in
the industry above the 5% and further, looking at the last 12 contracts in 2024, 9 of them had
5% fixed escalators. The 3 that did not have fixed escalators were due to their contracts
having option years in them to extend at lower terms.
Consistency with Village Policy
Lemont 2030 Comprehensive Plan
STAFF RECOMMENDATION
Approve new agreement for May 1 implementation.
BOARD ACTION REQUESTED
Motion to Approve Ordinance
ATTACHMENTS
Ordinance Approving a Contract with Waste Management of Illinois Inc.pdf
Exhibit A to Ordinance regarding Waste Mgmt Contract 4931-3479-2500.pdf
VILLAGE OF LEMONT
ORDINANCE
NUMBER 0-'jj� -25
AN ORDINANCE APPROVING A CONTRACT WITH WASTE
MANAGEMENT OF ILLINOIS, INC., FOR REFUSE,
RECYCLABLES AND LANDSCAPE WASTE SERVICES WITH THE
VILLAGE OF LEMONT, ILLINOIS
JOHN EGOFSKE, Village President
CHARLENE M. SMOLLEN, Clerk
JANELLE KITTRIDGE
DAVE MAHER
KEN MCCLAFFERTY
KEVIN SHAUGHNESSY
RICK SNIEGOWSKI
RON STAPLETON
Trustees
Published in pamphlet form by authority of the Village President and Board of Trustees of the Village of Lemont on 4-A-2025
ORDINANCE NO. O-j,� -25
AN ORDINANCE APPROVING A CONTRACT WITH WASTE
MANAGEMENT OF ILLINOIS, INC., FOR REFUSE,
RECYCLABLES AND LANDSCAPE WASTE SERVICES WITH THE
VILLAGE OF LEMONT, ILLINOIS
BE IT ORDAINED by the President and Board of Trustees of the Village of
Lemont, Cook, DuPage and Will County, Illinois as follows:
SECTION 1: Subject to attorney review, the Contract by and between the Village and
Waste Management of Illinois, Inc., a copy of which is attached hereto and made a part hereof as
Exhibit A, is hereby approved substantially in the form presented to this Board of Trustees, with
such necessary changes as may be approved by the President.
SECTION 2: The President or his designee is hereby authorized and directed to execute and
deliver the Contract and any and all other document necessary to implement the provisions, terms
and conditions thereof, as therein described.
SECTION 3: If any section, paragraph, clause or provision of this resolution shall be held
invalid, the invalidity thereof shall not affect any of the other provisions of this resolution.
SECTION 4: All ordinances, resolutions, motions or orders in conflict with this resolution
are hereby repealed to the extent of such conflict.
SECTION 5: This resolution shall be in full force and effect upon its passage, approval and
publication as provided by law.
2
ADOPTED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF LEMONT, COUNTIES OF COOK, WILL, AND DUPAGE, ILLINOIS,
ON THIS 1W'fy) DAY OF APRIL 2025.
PRESIDENT AND VILLAGE BOARD MEMBERS:
AYES: NAYS: ABSENT: ABSTAIN:
Janelle Kittridge
Dave Maher
Ken McClafferty
Kevin Shaughnessy V
V
Rick Sniegowski
Ron Stapleton
A ttes t.,
Charlene M. Smollen, illage Clerk
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John Kgofske, Village President
STATE OF ILLINOIS )
) SS
COUNTY OF COOK )
CERTIFICATION
I, Charlene Smollen, do hereby certify that I am the duly qualified and elected Village
Clerk of the Village of Lemont, Cook, DuPage and Will County, Illinois, and that as such
Village Clerk I do have charge of and custody of the books and records of the Village of Lemont,
Cook County, Illinois.
I do hereby further certify that the foregoing is a full, true and correct copy of Ordinance No.
"AN ORDINANCE APPROVING A CONTRACT WITH WASTE MANAGEMENT OF
ILLINOIS, INC., FOR REFUSE, RECYCLABLES AND LANDSCAPE WASTE SERVICES
WITH THE VILLAGE OF LEMONT, ILLINOIS," adopted and approved by the President and
Board of Trustees of the Village of Lemont, Illinois on April A, 2025.
IN WITNESS WHEREOF, I have hereunto affixed my hand and the Corporate Seal of
the Village of Lemont, Cook, DuPage and Will County, Illinois this day of April 2025.
0 F
U
Charlene Smollen
Village Clerk
Village of Lemont
Cook County, Illinois
CONTRACT FOR VILLAGE OF LEMONT EXHIBIT A
REFUSE, RECYCLABLES AND LANDSCAPE WASTE SERVICES
This Agreement ("Agreement') is made as by and between the VILLAGE OF LEMONT, IL
(VILLAGE) and Waste Management of Illinois, Inc. (CONTRACTOR).
RECITALS
WHEREAS. the VILLAGE desires to enter into an Agreement with CONTRACTOR for
refuse, recycling, and yard waste collection within the VILLAGE, and the additional At Your
Door services.
WHEREAS, the CONTRACTOR desires to enter into an Agreement with CONTRACTOR
for refuse, recycling, and yard waste collection within the VILLAGE and the additional At Your
Door services.
NOW, THEREFORE, the VILLAGE and the CONTRACTOR agree as follows:
I. DEFINITIONS,
(a) REFUSE shall mean the day-to-day accumulations of discarded and unwanted putrescible and
nonprescribed household and kitchen wastes, including but not limited to food, food residues and
materials necessarily used for packaging, storing, preparing, and consuming same, usually defined as
"garbage", and all combustible and non-combustible waste materials resulting from the usual routine of
domestic housekeeping including but not limited to boxes, cartons, wrapping, crockery, plastic
containers, fixtures, and papers. Christmas trees, wreaths, and other ornamental indoor plants are
included in this definition. For the purposes of this agreement, the terms REFUSE, rubbish,
nonhazardous solid waste. trash, and waste shall be synonymous unless otherwise more specifically
defined (i.e. yard waste).
(b) RECYCLABLES OR RECYCLABLE MATERIAL are defined in Exhibit A. Title to
Recyclable Materials shall transfer to Contractor upon collection in Contractor vehicles.
(c) BULK ITEMS are defined as any discarded or unwanted large household items such as couches,
chairs, mattresses, box springs, tables, and other furniture pieces. Bed frames will also be accepted
provided that they are broken down into pieces. Up to 4 rolls of carpeting and padding each (for a
total of 8 rolls) shall be considered as a single bulk item provided that is cut and rolled into lengths
of 4 feet and properly secured and tied and each bundle does not exceed 50 pounds in weight.
(d) YARD WASTE also known as "Landscape waste" means all accumulations of grass or shrubbery
cuttings, leaves, tree limbs, branches, brush, vines, garden plants, and other similar organic materials
as the result of the cultivation and maintenance of lawns, shrubbery. vines, trees, and gardens. Sod
will be considered Yard Waste provided that is properly prepared under Section 3 of this agreement.
Whole trees, stumps, and branches that are greater than 3 inches in diameter are not included in this
definition.
(e) WHITE GOODS are those items defined by IAC Title 35 Sec 875.101 and shall mean all
household residential type discarded refrigerators, ranges, water heaters, freezers, air conditioners,
clothes washers. dryers, boilers, and other similar domestic large appliances.
(f) PROHIBITED ITEMS: The following items constitute Prohibited Items and are not subject to
collection under this agreement: hazardous wastes as defined by federal, state or local laws or
regulations, explosives, paints(unless dried paint), oils, solvents or other materials that may present
a fire hazard, medical and biohazard wastes, White Goods, broken concrete, building materials,
rocks, soil, demolition material including drywall, lumber, rooting materials, fencing and posts,
permanent swimming pools. any non-compactable item over 4 feet in length, material(s) resulting
from fires, floods (except in such cases where the parties have mutually agreed to terms and payment
Of such collection) or evictions or any waste or material that is prohibited from being received,
managed or disposed of at the disposal facility. Title to and liability for Prohibited Items shall
remain with the resident that generated the Prohibited Items at all times. Village agrees these
Prohibited items are not part of the collection under this Agreement.
(g) A UNIT as herein defined is limited to individual single-family residences, townhouses, and duplexes,
within the VILLAGE limits of Lemont up to 4 units. Multifamily units such as 4+ apartments are not
subject to collection under this agreement unless specifically requested by the VILLAGE. Other than
VILLAGE owned facilities, commercial and industrial units are not covered under this agreement.
2. REFUSE COLLECTION.
(a) The CONTRACTOR agrees to provide, at its own expense, one 96-gallon wheeled cart to each single-
family residence in the Village of Lemont for the purposes of garbage collection. In lieu of the 96-gallon
wheeled cart, the Village may request that the CONTRACTOR provide senior citizen residents or other
residents unable to accommodate a 96-gallon cart with a 64-gallon wheeled cart. The carts will remain
the property of the CONTRACTOR and the CONTRACTOR will be responsible for replacement of carts
that become worn or damaged through normal usage. The CONTRACTOR shall make available 96- or
64-gallon carts for rent for $4.00/month, $48.00/year. The CONTRACTOR shall also make carts
available for purchase.
(b)The CONTRACTOR shall provide weekly collection of refuse for all occupied UNITS subject to
collection within the VILLAGE. All REFUSE as herein defined that is designated for collection and
disposal hereunder must be placed in the provided carts. Additional refuse material may be placed in
resident provided covered cans or containers not to exceed thirty-two (32) gallons in capacity with a
maximum weight for any one container and its contents not to exceed fifty (50) pounds. The minimum
capacity of a can or container shall not be less than fifteen (15) gallons. Heavy-duty bags which are securely
fastened shall be considered proper containers so long as they do not exceed thirty-two (32) gallons capacity
and are fifty (50) pounds or less in weight. Cans, containers and/or heavy-duty bags must be placed at the
curb.
(c) BULK ITEMS, as herein defined, are considered subject to collection by the CONTRACTOR
according to the terms and definitions of this contract. The CONTRACTOR will make available the
collection of (1) one Bulk Items per week from UNITS at no additional cost to the resident. It is
recommended, but not mandatory for Residential Units to contact Contractor when Bulk Items are set
out for collection. Sets of BULK items such as a mattress and box springs or a table and chairs will be
considered as a single item and be placed out for collection at one time. Individual residents will be
responsible to contact the CONTRACTOR and make arrangements for collection of additional BULK
ITEMS on a mutually agreed scheduled day. Residents with additional construction or demolition
material or items not collected under this Agreement may contract separately with the CONTRACTOR.
The CONTRACTOR will also make available 10, 15, 20 and 30 cubic yard containers for an additional
charge.
(d) WHITE GOODS, as defined herein, are not included in this contract. Residents must call the
CONTRACTOR to schedule pickup of these items and the CONTRACTOR will make arrangements for the
timely removal of these items which shall be completed on a mutually agreed scheduled day. There will be a
service charge for collection of White Goods. Commercial grade freezers, chillers, ieemakers, air conditioners
and any other commercial type appliances are also not included in this definition and are not subject to
collection under this Agreement.
2
3. YARD WASTE COLLECTION
(a) YARD WASTE, as herein defined. will be picked up once per week on the same day as the
Refuse and Recyclables from April I'' through the first full week in December.
(b) All Yard Waste materials must be placed in compostable paper bags designed and sold specifically
for the collection and disposal of Yard Waste. Each bag should not exceed 50 pounds. Branches and
brush will also be collected and the material must be bundled and tied with string or twine (not wire).
Branches must be cut into lengths of feet or less, and each branch should be no larger than 3 inches in
diameter. Each bundle must not weigh more than 50 pounds. Yard Waste placed in plastic bags or ridged
containers will not be accepted. The CONTRACTOR shall make available to Units, 96-gallon yard waste
carts for rent for $48.00/year or for purchase. Annually, the lease or purchase payment must be prepaid in
full by Unit directly to the CONTRACTOR before CONTRACTOR will deliver a leased or purchased
cart.
(c) in all cases, the CONTRACTOR will comply with the State of Illinois statutes regarding the
collection and disposal of Yard Waste.
4, RECYCLING COL.L.ECTION
(a) The CONTRACTOR shall also provide to the VILLAGE weekly recycling services, for all
occupied UNITS within the VILLAGE. The CONTRACTOR agrees to provide, at its own expense,
either a 64-gallon or 96-gallon wheeled cart to each occupied UNIT in the Village of Lemont for the
purposes of recycling collection.
(b) The carts will remain the property of the CONTRACTOR and the CONTRACTOR will be
responsible for replacement of carts that become worn or damaged through normal usage. Additional
recycling carts may be rented for $48.00/year.
(c) The CONTRACTOR will retain any and all proceeds from the sale of Recyclables and shall bear
all costs and expenses of collection, storage, and marketing of the Recyclable Materials.
(d) The CONTRACTOR will make available educational materials to explain elements of the
Refuse. Recyclables, and Yard Waste program, and explain acceptable materials and procedures for
the proper preparation of the materials.
(e)The CONTRACTOR will provide the VILLAGE with twelve (12) 3.5-gallon Lamptracker
battery -recycling containers per year for the recycling of household batteries.
5. AT YOUR DOOR SPECIAL COLLECTION`"'
Contractor shall provide each Unit the opportunity to participate in the At Your Door Special
Collections program. The types of materials and other particulars of the At Your Door program are
described in Exhibit C, which is attached hereto and incorporated herein by reference.
The Village agrees to provide an address list of Units qualified to participate in the At Your Door
Special Collection`"' program to the Contractor. The Village also agrees to provide the Contractor
with any new Units eligible for the program during the term of this Agreement.
6. i FRVICES PROVIDED TO THE VILLAGE
In addition to the services provided herein, the CONTRACTOR will provide the following services to the
VILLAGE:
(a) Commercial Services for Village Buildings: The CONTRACTOR will provide for the weekly
collection of Refuse and/or Recyclables at Village owned properties set forth on the list of Village
3
owned properties attached as Exhibit B.
(b) Roll off boxes for Special Events: The CONTRACTOR will provide up to fifteen (15) 20, or 30
cubic yard roll -off containers per year for special events. CONTRACTOR will provide up to 50
event boxes per year if needed.
(c) The CONTRACTOR will provide up to (30) thirty roll off boxes to the Village Public Works
Department.
(d) The CONTRACTOR will provide other services to the Village as defined in Exhibit B.
rMK"1► . 151 till IN 3WAIIN13.1 r4laMI:MIR l
(a) The VILLAGE and the CONTRACTOR shall mutually agree upon the times, days, and routes
for the once -a -week pickup of Refuse, Bulk Items, Recyclables and Yard Waste (during the period
described in Section 3.a.) by the CONTRACTOR. When a legal holiday falls on a weekday, then
the CONTRACTOR shall provide Services on the following day. The CONTRACTOR observes
the following holidays: New Year's Day, Memorial Day, Independence Day, Labor Day,
Thanksgiving Day and Christmas Day.
(b) All items placed out for collection by Units must be at the curb by 6:00 a.m. on the designated
collection day. The CONTRACTOR shall handle all carts, cans, and containers with reasonable care to
avoid damage and attempt to replace them in the same upright position on the parkway side where the
containers were initially placed. In the event the CONTRACTOR cannot accept certain restricted
items, the CONTRACTOR will utilize a dedicated communication mechanism to inform the U.nit as
to the reason why the material was not accepted.
(c) The CONTRACTOR shall clean up and dispose of in a responsible manner for the general health
and safety of the public, any Refuse, Recyclables or Yard Waste that spill on the parkway or street
during the course of providing Services.
(d) The CONTRACTOR shall maintain a toll -free number for the receiving of service calls or
complaints and shall be available for such calls on Monday through Friday of each week (except for
legal holidays) from 8:00 a.m. to 5:00 p.m.
The vehicle unit identification number shall appear on both sides of all trucks used for pickup. These
numbers shall not be less than three (3) inches in height and must be clearly visible at all times.
(e) It is understood and agreed upon that the work performed hereunder shall be done in a thorough
and workman -like manner and that any questions or disputes relating to this work be handled by the
CONTRACTOR. Any and all complaints must be given prompt and courteous attention by the
CONTRACTOR and in the case of any missed scheduled collections, the CONTRACTOR shall
arrange for pickup within one business day after receipt of the complaint.
UN49-MUT
The CONTRACTOR shall provide all services contained herein for all occupied UNITS in the
VILLAGE limits of LEMONT for the five-year (5) year period beginning May 1, 2025. through and
including April 30, 2030. In the event the VILLAGE annexes additional property or territories
surrounding the present VILLAGE limits of LEMONT, the UNITS in the annexed area will be added
immediately to the contract.
This Agreement may be extended by mutual agreement in writing signed by both parties regarding
the terms and conditions and rate for aset period of time after April 30, 2030.
4
The VILLAGE will provide to the CONTRACTOR the total ►number of units to be billed on a monthly
basis. It is stipulated and agreed between the CONTRACTOR and the VILLAGE that the number of
UNITS for beginning the contract year of January 1, 2023, will be provided to the CONTRACTOR
on a monthly basis.
10. PAYMENTS
The CONTRACTOR will perform the billing and collection of fees from each UNIT within the Village.
The CONTRACTOR will individually invoice each UNIT within the VILLAGE on a quarterly basis
for the services provided herein. The VILLAGE agrees to cooperate and assist the CONTRACTOR in
any means permissible to ensure the collection of all funds due for the service performed, either on
current or delinquent UNITS. The Village will provide upon request to the CONTRACTOR updated
addresses of each residential unit receiving service under the terms of this contract.
The VILLAGE'S per unit monthly cost payable to the CONTRACTOR for the period of May 1, 2025
through April 30, 2026 is $29.88 per month. For those UNITS that qualify for the Senior Citizens as
defined by the County Treasurer will receive the Waste Management Monthly Senior Rate. The
VILLAGE will determine those residents that qualify for the discount and will notify the
CONTRACTOR as to the number of UNITS that qualify for billing purposes.
(a) The UNIT ratestrueture forthe contract years May 1, 2025 thru April 30, 2030 will be as follows:
Contract Year
Monthly
Monthly
Rate
Senior Rate
May 1, 2025, through April 30, 2026
$29.88
$26.88
May 1, 2026, through April 30, 2027
$31.22
$28.22
May 1, 2027, through April 30, 2028
$32.63
$29.63
May 1, 2028, through April 30, 2029
$34.10
$31.10
May 1, 2029, through April 30, 2030
$35.63
$32.63
(b) Option Year Pricing for 3-year term is provided below if extended by mutual agreement by both
parties
Option 3-year term:
May 1, 2030, through April 30, 2031 $37.24 $34.24
May 1, 2031, through April 30, 2032 . $38.91 $35.91
May 1, 2032, through April 30, 2033 $40.66 $37.66
The CONTRACTOR hereby agrees to indemnity and protect the VILLAGE from suits, claims, and
actions brought against it, and all costs or damages, including but not limited to reasonable attorney's
fees which the VILLAGE may be put to by reason of injury, to the person or property of another in
the to the extent caused by Contractor's negligent performance of said Services, and to this end the
CONTRACTOR agrees at all times hereunder to keep itself insured against liability in the following
amounts:
Workmen's Compensation as required by statute;
Public Liability and Property Damage:
$5,000,000 each person
$5,000,000 each accident
$5,000,000 property damage
The CONTRACTOR shall provide a certificate to the Village of such insurance coverage and shall
add the VILLAGE as an additional insured on the general liability and auto liability policies
providing the aforementioned insurance coverage."
12.PERFORMANCE BOND
The Contractor shall maintain with the Village a performance bond in an amount equal to
$300,000.00 guaranteeing the performance of the CONTRACTOR for the term of this agreement.
11MISCELL.ANEOUS
(a) The VILLAGE hereby covenants and agrees with the CONTRACTOR that during the term of
this Agreement, the VILLAGE will not require by ordinance or otherwise that the CONTRACTOR
use any equipment not comparable with present equipment in the performance of this contract.
(b) The CONTRACTOR will indemnify, defend, save, and hold the VILLAGE of LEMONT free,
harmless, and indemnified against any and all claims, suits, damages, costs (including but not limited
to reasonable attorneys' fees) or causes of any kind or nature whatsoever, hereafter which occur or
arise out of the negligent ownership, maintenance, use, operation,or control of any vehicle owned,
maintained, controlled, or used by the CONTRACTOR and/or arising out of CONTRACTOR'S
negligent performance of this contract including but not limited to the pick-up and/or disposal of
Refuse, Bulk Items, and Yard Waste at Contractor owned disposal facility.
(c) The CONTRACTOR agrees that at its own cost and expense it shall do all work, furnish all
materials and equipment and all labor necessary to provide the Services required of it in accordance
with the terms of these specifications. The CONTRACTOR hereby acknowledges that it is familiar
with the VILLAGE and its roads.
If the CONTRACTOR becomes insolvent, or at any time fails to perform and comply with his
obligations hereunder, or fails in any way to perform his obligations with the promptness, diligence,
and in a workmanlike manner, and the VILLAGE delivers or sends by certified mailed notice to the
CONTRACTOR specifying the manner in which the CONTRACTOR has failed to perform or
comply with his obligation and the CONTRACTOR fails to perform andcomply with said obligations
within thirty (30) days after receipt of the notice, the VILLAGE shall have right to terminate the
Agreement. In case of such discontinuance of the employment of the CONTRACTOR, the
CONTRACTOR shall not be entitled to receive any further payment under the termination of the
Agreement as provided above and shall not be deemed a release of CONTRACTOR'S obligations
hereunder.
(d) In the event that the CONTRACTOR fails to perform any of his obligations at the time required
and as a result thereof the VILLAGE incurs attorney's fees and court costs, then the CONTRACTOR
shall pay the VILLAGE'S attorney's fees and court costs.
(e) The CONTRACTOR shall have available for use throughout the term, a sanitary landfill site or
incinerator,. a recycling facility, and compost and all other required facilities fully permitted by all
applicable governmental entities including the IEPA, suitable for the disposal of all refuse, yard waste
and leaves collected under the terms of this contract.
(f) The CONTRACTOR certifies and acknowledges that it is an independent contractor and not an agent
or employee of the VILLAGE
(g) WM's performance of the Service may be suspended and its obligations hereunder excused during
the pendency of a cause or causes beyond its reasonable control. such as by way of example and not
limitation: acts of war, public enemy, civil disturbance, riot or disorder; epidemic or pandemic; acts
of God such as landslide, lightning, earthquake, fire, storm, the impending approach of a storm, or
flood: explosion; restraining orders, interference by civil or military authorities, strike, statute,
ordinance, government order or ruling; or other similar causes. In the event of an occurrence of a
force majeure event. WM shall notify the Village immediately. in writing, describing the particulars
of the circumstances preventing performance of the Service and its expected duration. Notice shall
be provided after the effect of such occurrence has ceased.
IN WITNESS WHEREOF, the parties have executed this Contract as ofthedate first
above written.
VILLAGE OF LEMONT ILLINOIS. WASTE MANAGEMENT OF ILLINOIS, INC.
A MUNICIPAL CORPORATION (VILLAGE) (CONTRACTOR)
Name:
• 1 /
Title:
Date:
S1
Name:
Title:
Date:
RECYCLING EXHIBIT A
SINGLE STREAM SPECIFICATIONS
nernv9•1 • D! ee .....* k A in,— /n.,t haaoedl unchretided emnty- and include ONLY the following:
Aluminum cans
Newspaper
PET bottles with the symbol # 1 — with screw tops only
Mail
HDPE plastic bottles with the symbol 92 (milk, water
bottles detergent, and shampoo bottles, etc.)
Uncoated paperboard (ex. cereal boxes. trod and snack boxes)
PP plastic bottles and tubs with symbol # 5 - empty
Uncoated printing. writing and office paper
Steel and tin cans
Old corrugated containers/cardboard (uncoated)
Glass trod and beverage containers* — brown. clear. or
green
Magazines. glossy inserts and pamphlets
N /1N_D C!`Vf•( A RI FC inrl uric• h,rt are not limited to the fallowing:
ewe.-.�ua� . a...rn......,.+ ...... »............. _ .............-- -- ---
Plastic bags and bagged materials (even if containing
-- --- ---
Microwavable trays
Recyclables)
Porcelain and ceramics
Mirrors, window or auto glass
Light bulbs
Coated cardboard
Soiled paper. including paper plates. cups and pizza
Plastics not listed above including but not limited to those with
boxes
symbols #3*. #4*. 46*. #7* and unnumbered plastics. including
utensils
Expanded polystyrene
Coat hangers
Glass and metal cookware/bakeware
Household appliances and electronics.
Hoses, cords, wires
Yard waste, construction debris, and wood
Flexible plastic or film packaging and multi -laminated
Needles. syringes, IV bags or other medical supplies
materials
Food waste and liquids, containers containing such
Textiles, cloth, or any fabric (bedding, pillows. sheets, etc.)
items
Excluded Materials or containers which contained
Napkins, paper towels, tissue, paper plates. and paper cups
Excluded Materials
Any paper Recyclable materials or pieces of paper
Propane tanks. batteries
Rec clables less than 4" in size in any dimension
Cartons*
I Aseptic Containers*
DELIVERY SPECIFICATIONS:
Recyclable Material delivered by or on behalf of Village may not contain Non-Recyclables or Excluded Materials. "Excluded
Materials' means radioactive, volatile, corrosive, flammable, explosive, biomedical, infectious, bio-hazardous or toxic substance
or material. or regulated medical or hazardous waste as defined by, characterized or listed under applicable federal, state, or local
laws or regulations, materials containing information (in hard copy or electronic format, or otherwise) which information is
protected or regulated under any local. state or federal privacy or data security laws. including. but not limited to the Health
Insurance Portability and Accountability Act of 1996. as amended, or other regulations or ordinances or other materials that are
deleterious or capable of causing material damage to any part of Contractor's property, its personnel or the public or materially
impair the strength or the durability of Contractor's structures or equipment.
If a Resident's recyclables contains Excluded Materials. then the Contractor. in its sole discretion. may
discontinue providing recyclable services to that Resident. Contractor reserves the right upon notice to
discontinue acceptance of any category of materials set firth above as a result of market conditions related
to such materials and makes no representations as to the recyclability of the materials. In the event weekly
recyclables collection for a Residential Unit is discontinued by Contractor, there will be no
change to the monthly service fees.
* Glass may not be accepted in all locations. Cartons. aseptic containers and other plastics may be allowed if
approved in writing by Contractor.
V6 February 2019
EXHIBIT B
Village Facilities Seri ices
j801 526 1313 LEMONT PUBLIC LIBRARY 50
E WEND ST
2 YARD TRASH 1X; 2 YARD RECY EOW
801-94270 LEMONT VILLAGE OF
418 MAINT ST
2 64 GALLON TOTERS 1X
801-40694 LEMONT VILLAGE OF VILLAGE HALL
418 MAINT ST
2 YARD TRASH 2X; 2 YARD RECY 1X
801-1087375 LEMONT VILLAGE OF PUBLIC WORKS
16680 NEW AVENUE
8 YARD TRASH 3X; 4 YARD RECY 1X
801-1105946 LEMONT VILLAGE OF POLICE DEPT
14600 E 27TH ST
(2) 2 YARD 1X; (4) TOTERS 1X
!801-86685 LEMONT VILLAGE OF SAFETY VILLA
55 STEPHEN ST
2 YARD TRASH 1X
801-1096174 LEMONT VILLAGE OF METRA STATIO
101 MAIN STREET
2 96 GALLON TOTERS 1X
801-1196132 LEMONT VILLAGE OF TIRES/YW/TRA
BASSERT & CANAL
30 YARD TIRES ON CALL
801-1195863 LEMONT VILLAGE OF LEAF PILE
BASSERT & CANAL
15 YARD OPEN TOP YW ON CALL
801-1196309 LEMONT VILLAGE OF
BASSERT & CANAL
i30 YARD OPEN TOP YW ON CALL
801-1195523 LEMONT POLICE DEPT
SHOOTING RANGE
20 YARD OPEN TOP ON CALL
651-2512 LEMONT VILLAGE OF POLICE DEPT
SHOOTING RANGE
i STANDARD WEEKLY
651-330 LEMONT VILLAGE OF HERITAGE QUA
MAIN & TALCOTT
4 HANDICAP 4 STANDARD WEEKLY
651-2513 LEMONT VILLAGE OF QUARRY
MAIN & TALCOTT
5 HANDSOAPS
651-336 LEMONT VILLAGE OF CAR SHOW
101 MAIN ST
SEASONAL POL SERVICE
651-337 LEMONT VILLAGE OF CAR SHOW
LEMONT & CANAL ST
SEASONAL POL SERVICE
651-333 LEMONT VILLAGE OF GREEN LOT
GREEN LOT
SEASONAL POL SERVICE
DISCRETIONARY OPEN TOPS
(15) 20, OR 30 YARD OPEN TOP PER YEAR
DISCRETIONARY POL VILLAGE EVENTS
(40) UNITS STANDARD, HAND[, OR SINK PER YEAR
Example: Hometown Holidays, Ice Fest,
St. Pattys Day, Keepataw Days
EXHIBIT C
At Your Door Special Collection"'
1. Definitions
(a) "Eligible Materials" shall mean most ordinary household, automotive and gardening chemicals,
electronics and other items identified by Contractor as being eligible for collection but shall exclude
Ineligible Materials. Eligible Materials may vary depending on federal, state and local regulations
and shall be subject to specific instruction sheet sent to the Unit. Below is a non -exhaustive list of
Eligible Materials, but Contractor, in its sole discretion, reserves the right to modify the list below
and/or definition of Eligible Materials.
Household Items Paint Products
• Ammonia
• Floor stripper
• Drain cleaner
. Floor cleaner
• Tile/shower
cleaner
• Carpet/upholster
y cleaner
• Rust remover
. Toilet bowl
cleaner
• Hobby glue
Swimming Pool
Chemicals
. Pool acid
• Chlorine tablets
and liquid
• Stabilizers
• (5-gallon
maximum size
container)
• Oil based paint
• Latex paint
• Stripper and
thinner
• Caulking
• Wood
preservative and
stains
• Sealers
• Spray paint
• Artist paint
Mercury
Containing
• Thermostats
• Thermometers
• Switches
Batteries and
Fluorescent Lamps
• Household, Nicad,
NiMH and Lithium
Ion batteries
• Straight fluorescent
tubes/ Compact
fluorescent bulbs (5
max per p/u)
• Compact
fluorescent lamps
(CFL) and high
intensity lamps
Flammable and
Combustible
(,Must be placed in
containers designed
and sold for the
containment and
lranshortation oj'such
material)
• Gasoline and Diesel
fuel
• Kerosene
• Solvents
Electronics
(Includes related cords)
• Televisions (I max. per
p/u)
• Computer monitors
• CPU/computer tower
• Laptop and tablet
computers
• Keyboard, Mouse
• Fax machine
• Desktop printer/scanner
• CDROM/DVD/CD/
• tape player
• VCR
• Cell phone
• MP3 player, iPod
• Microwave
Garden Chemicals
• Insect
sprays/insecticides
• Weed killers
• Fertilizer
• Herbicides
• Pesticides
Automotive
Material
• Motor oil
• Antifreeze
• Waxes/Polishes
• Cleaners
• Brake fluids
• Used oil filters
• Transmission fluid
• Windshield washer
fluid
• Hydraulic fluid
• Vehicle batteries
(4 max per p/u)
Sharps
(,Sharp items must be
placed into a sealed,
rigid, puncture -
resistant container)
• Syringes
• Needles
• Lancets
(b) "Ineligible Materials' shall mean any and all of the following: (i) material not included in the list
of Eligible Materials, including but not limited to, biological waste, ammunition and explosives,
asbestos, appliances (washing machines, refrigerators vacuums or tools), construction related
debris, containers over 5 gallons, fire extinguishers, food waste, pressurized cylinders,
medicines/pharmaceuticals, radioactive materials, tires, trash, liquid mercury, white goods, smoke
and carbon monoxide detectors, cooking oil, bulky items and Incandescent light bulbs and LED
lights, (ii) commercial materials and/or materials generated from the operation of a business, even
if the business is run out a residential home; (iii) any materials, including Eligible Materials, that
are improperly packed, leaking, unlabeled, unknown or unidentifiable material, oversized or in
unusually large quantities or exceed the pre -arranged quantities; (iv) any material that is prohibited
from being received, managed or disposed of at a transfer, storage or disposal facility used
H
hereunder by federal, state or local law, regulation, ordinance, permit or other legal requirement;
(v) materials not prepared in accordance with the specific instruction sheet sent to the Unit; (vi)
any other material that poses a risk to Contractor's equipment or employees; (vii) any materials
containing information protected by federal, state or local privacy and security laws or regulations;
and, (viii) any other items Contractor, in its sole discretion, deems excluded from the scope of this
program.
(c) "Unit" shall mean a Unit as defined in the Agreement where Eligible Materials may be collected
that is subject to services described herein.
2. Scope and Scheduline of Services.
(a) Contractor shall provide Unit with collection, management, transportation, disposal, and treatment
of Eligible Materials generated by Units with the Municipality during the term of this Agreement.
This is a demand -based service, so the frequency of collections will vary. The parties agree that the
At Your Door program is designed for the routine and ordinary collection of home generated special
materials.
(b) For Units to utilize this service, they must first contact Contractor to schedule a home collection.
Residents can request a home collection of their Eligible Items two different ways:
i. Website. Residents may go to www wmatyourdoor.com, which is accessible 24/7; or,
ii. Phone. Residents may call the At Your Door Operations Service Center at the Contractor
provided phone number during Contractor's hours of operation Monday through Friday.
(c) The Unit must provide an estimate of the types and quantity of Eligible Materials to be collected.
Contractor then provides the Unit with a specific date for their home collection.
(d) Depending on the Eligible Materials to be collected, Contractor may send the Unit a collection kit
after scheduling collection. The collection kit consists of a plastic containment bag, plastic cable
tie, and an instruction sheet. Units that only have electronics, vehicle batteries and unbroken
fluorescent lamps do not need, and will not be sent, a collection kit because such items can be
collected without being placed in the containment bag; however, the resident must follow the
instructions communicated to them on the phone and available at www.wmatyourdoor.com. Each
Unit is solely responsible for removing any and all data and personal information from any Eligible
Materials prior to collection.
(e) The Unit must adhere to the instructions in the collection kit and place their Eligible Materials at
the front door or in the front of their garage where materials are visible and accessible by 7:00am
on the scheduled collection day. Contractor will not enter the premises, which include homes,
garages, basements, or sheds to gather or remove any materials. Additional instructions may apply
based on applicable regulations.
(f) On the scheduled collection date, Contractor will collect Eligible Materials that are properly
prepared and placed out in a timely manner. In the event that the Eligible Materials are not properly
or timely set out for collection, or the materials exceed the pre -arranged quantities to be collected
or if the materials are, or contain, Ineligible Materials, Contractor may reject the materials. In the
event Contractor rejects the materials. Contractor will provide the Unit with written notification
providing information as to the reasons for rejection.
(g) Contractor may also conduct a survey of the program via an online survey and/or a survey card sent
to Units.
(11) Contractor and the Municipality each have the right to discontinue the At Your Door Special
Collection program by providing the other Party with at least sixty (60) days notice. The Parties
agree that this right to discontinue applies solely to At Your Door Special Collection program; not
to any other services described in the Agreement. In the event of the discontinuance, expiration or
termination of these services, Contractor shall not be obligated to provide more service collections
to the Municipality for the last 60 days than the monthly average of service collections for the prior
6 months of service (i.e. if the Contractor typically provides an average of 40 collections per month
for the prior 6 months, then the Contractor will provide no more than 40 collections per month for
the final two months of service.)
3. Allocation of Risk.
(a) The Municipality agrees to indemnify, defend, and hold Contractor harmless from and against all
claims and actions, suits, debts, damages, liabilities and costs whatsoever, including but not limited
to attorneys' fees and costs of defense, based upon or arising out of the Municipality's breach of
this Agreement, and based upon or arising out of any injuries (including death) to persons, or
damage to property, to the extent caused in whole or in part by the negligent acts or omissions of
the Municipality, or any of its directors, officers, employees, agents, or subcontractors, in the
performance of this Agreement.
(b) Contractor agrees to indemnify, defend, and hold the Municipality harmless from and against all
claims and actions, suits, debts, damages. liabilities and costs whatsoever, including but not limited
to attorneys' fees and costs of defense, based upon or arising out of the breach of this Agreement,
and based upon or arising out of any injuries (including death) to persons, or damage to property,
to the extent caused in whole or in part by the negligent acts or omissions of Contractor, or any of
its directors, officers, employees, agents, or subcontractors, in the performance of this Agreement.
(c) Notwithstanding any provisions to the contrary, Contractor is not responsible for any Eligible
Materials placed out for collection until the items are physically collected by Contractor and title
to and liability for Ineligible Materials shall remain with the Unit at all times.
(d) Contractor is not responsible for any spills or property damage caused by any materials set out for
collection by Units unless the spill or property damage is solely the result of Contractor's
negligence.
(e) The indemnification obligations of this section shall survive the termination or expiration of this
Agreement for any reason.
4. Municipality's Obligations.
(a) The Municipality is responsible for notifying its residents of the program.
(b) At least 30 days prior to the Commencement Date, the Municipality must provide Contractor, in an
Excel spreadsheet, a complete list of addresses of Units within the Municipality along with the frill
street address, city, state and zip code along with apartment or unit number, if applicable, of each
Unit.
(c) If additional Units are added within the Municipality's boundaries, the Municipality will provide
Contractor with the above information for each such Unit(s) within 60 days of the addition of the
Unit(s).
S. Contractor's Obligations.
1?
(a) Contractor will manage Eligible Materials collected from Units in a safe and workmanlike manner
in full compliance with all valid and applicable federal, state and local laws, ordinances, orders,
rules and regulations.
(b) Contractor will use disposal facilities that have been issued permits, licenses, certificates or
approvals required by valid and applicable laws, ordinances and regulations necessary to allow the
facility to accept, treat and /or dispose of Eligible Materials.
(c) Except as provided herein. Contractor makes no other warranties and hereby disclaims any other
warranty, whether implied or statutory.
6. Miscellaneous.
(a) Neither party shall be in default for its failure to perform or delay in performance caused by events
or significant threats of events beyond its reasonable control, whether or not foreseeable, including,
but not limited to, strikes, labor trouble, riots, imposition of laws or governmental orders, fires, acts
of war or terrorism and acts of God, and the affected party shall be excused from performance
during the occurrence of such events. In the event of the occurrence of such an event, Contractor
reserves the right to suspend the At Your Door Special Collection program for a period of up to six
months.
(b) The services set forth in this Exhibit are subject to all applicable terms and conditions set forth in
the Agreement. The Parties agree that the incorporation of this Exhibit and the services described
in this Exhibit do not alter the scope of the regular curbside collection services set forth in the
Agreement or otherwise alter the various waste definitions in the Agreement.
13