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O-09-25 Amending Ordinance 725 Establishing a Pay Plan and Schedule of Authorized PositionsTO: Village Board Meeting FROM: Stacy Patrianakos, Administration THROUGH: Consistent with Village Policy SUBJECT: An Ordinance Amending Ordinance 725 Establishing a Pay Plan and Schedule of Authorized Positions DATE: March 24, 2025 SUMMARY/BACKGROUND It is an annual process to create a new budget and approve the non -union pay plan. The Village Administrator and Finance Director have submitted a budget for approval which includes funds allocated for pay increases for employees covered by the non -union pay plan. The non -union pay plan covers regular full-time and regular part-time employees. Regular employment means that an employee is scheduled to work a set number of hours year-round. In addition to regular employment, the Village employees' people on paid -on -call, temporary and seasonal bases. In order to make it clear as to which provisions cover each group of nonunion employees, three separate groups of pay ranges have been submitted for approval. One applies to regular full-time employees, another to regular part-time employees, and a third to paid -on -call, temporary and seasonal employees. In the pay plan description, these same distinctions are made between the three groups of employees and how they will be compensated. ANALYSIS The non -union pay plan has a plan description which explains how the non -union pay plan functions. It also contains three separate charts with pay ranges for the three groups of employees already identified. Pay ranges were increased at the midpoint of the range by 3% generally, with the minimum and maximum equally spread on either side of the midpoint. By raising the pay ranges, it will allow pay rates to remain competitive with the market. It is proposed that regular full-time and regular part-time employees receive a 3.0% across-the- board pay increase on May 1, 2025. Paid -on -call, temporary and seasonal employees will receive a 3.0% across-the-board pay increase on May 1, 2025. In addition to the across-the- board pay increases to be received on May 1, 2024, non -union regular employees will be eligible for a merit increase of 0 to 2% on their anniversary date based on their performance. Paid -on -call, temporary and seasonal employees do not receive annual evaluations and are not eligible for a merit pay increase. MAP union employees receive a step or longevity pay increase on their anniversary date in addition to the May first across-the-board pay increase. Consistency with Village Policy Budget (if applicable) Consistency with Village Policy STAFF RECOMMENDATION Staff recommends adoption of the non -union pay plan and list of authorized positions. The pay increases for non -union employees are comparable to those of employees covered by the MAP union contracts. The proposed pay increases are in line with what employees are receiving in comparable communities and the job market in general, according to survey data. The non -union pay increases have been costed out and incorporated into the budget calculations. The amount of the pay increases and rise in the midpoints of the pay ranges will assist the Village in attracting and retaining valued staff members during a period of low unemployment and increasing inflationary economic pressures. BOARD ACTION REQUESTED Approval by the Village Board of Trustees of the non -union pay plan and list of authorized positions ATTACHMENTS 2025 Description and Rules .pdf FINAL Pay Plan 2025.pdf 03242025 Pay Plan _Ordinance.pdf VILLAGE OF LEMONT 2025 - 2026 PAY PLAN DESCRIPTION AND RULES INTRODUCTION The pay plan of the Village is designed to ensure consistent and standardized employee salary administration. The day-to-day management and interpretation of the pay plan shall be the responsibility of the Village Administrator. The pay plan and classification system does not include, and shall not apply to, any employment position covered as part of a collective bargaining agreement. The pay plan applies to regular full-time and part-time employees who are regularly scheduled and work year-round. Any paid -on call, temporary or seasonal employment position with the Village, such as a seasonal position or a paid on -call position, shall only be covered underthe pay plan to the extent specified. Anyemployment position covered byan employment contract shall not be covered under the pay plan except to the extent otherwise provided in the employmentcontract. PAY PLAN CLASSIFICATION SYSTEM The classification of alljobs will be classified utilizing specific job titles plus an assignment of that job title to a salary range on the salaryschedule. In general, for full-time positions the Village will construct pay ranges measuring 40%-50% in width and 5%-15% between each pay grade, as recommended by the Position and Classification Study completed in 2013 and as adopted by the Village Board in 2019. The Village will be conducting another pay study in 2025. PROGRESSION THROUGH PAY PLAN Employees will normally start at the entry step of the pay range assigned to the job classification. If determined to be in the best interest of the Village, the Village Administrator may start an employee at a rate higher than the minimum. Reasons for starting an employee at a pay rate above the minimum shall be limited to instances in which the applicant possesses experience above what would be considered entry level, the re- hiring of a previously employed individual or instances in which competition within the labor market warrants such a pay level. Progression through an employee's pay range will be dependent upon performance evaluations conducted by the Department Head and/or immediate Supervisor. Individual merit raises may range from zero to two percent (0% to 2%), subject to a Village -wide means as determined by the Village Board, for re afar employees who receive an annual performance evaluation. In addition, all regular employees subject to this pay plan shall receive an across-the-board pay increase on May first (1 st) of three percent (3.0%) added to their base pay rate. Paid- on call, temporary or seasonal employees shall receive an across-the-board pay increase on May first (1 St) of three percent (3.0%) added to their base pay rate, unless otherwise specified, but shall not be subject to a merit pay increase. The maximum merit pay increase within any twelve (1.2) month period shall be eight percent (8%). FREQUENCY OF PAYADJUSTMENTS For regular full-time and part-time employees, merit increases shall be considered annually thereafter on the employee's anniversary date. AMENDMENTS TO CLASSIFICATION SYSTEM & PAY SCHEDULE a) All amendments to the pay plan, job classifications, assigned pay ranges, authorized strength, and to the pay schedule shall require adoption of an Ordinance by the Village Board of Trustees. b) From time to time the Village Administrator shall analyze the pay ranges and job classifications of the Village to determine whether revisions are required. Such recommended revisions should be forwarded to the Village Board for consideration and possible adoption. c) Individuals exempt from overtime are defined as salaried employees. Those employees who are eligible for overtime are defined as hourly -paid employees. The actual hourly rate paid shall be based upon the salary assigned, divided by the number of hours designated for the position. d) In order to maintain its competitiveness, the Village will review and, if necessary, make market adjustments to the pay range. Such adjustments may be based upon trends in the economy and labor market. Any such adjustment shall be effective on May 1, and shall apply to all non -represented employees. e) The Village Board may choose to delay the frequency of pay adjustments as indicated in Section IV, B subject to economic conditions which may make such action necessary. Village of Lemont: Full -Time Position Listing: FY 2025-2026 Department Position Administration Village Administrator Human Resource Manager Communications Manager Deputy Clerk/Executive Assistant Multimedia Digital Coordinator Communitv Development Community Development Director Building Commissioner Building Code Compliance Inspector Plan Reviewer/Building Inspector Permit Tech Community Development Specialist Planner** Finance Finance Director/Treasurer Accounting Manager Accountant II* Utility Billing & Customer Service Supervisor Police Chief of Police Commanders Sergeants Police Officers Community Service Officers Office Manager -Police Department Records Manager -Police Department Records Specialist -Police Department Public Safety Specialist (Enforcement) Public Works Public Works Director Water/Sewer Superintendent Water Operator/Inspector Public Works Operations Superintendent Management/Financial Analyst Fleet Manager Mechanic Crew Leaders Maintenance Workers I & II Administrative Assistant TOTALS: *Open Position **Consultant in position Apr-24 Jul-24 Apr-25 Approved Approved Proposed FY2024-2025 FY2024-2025 FY2025-2026 1 1 1 1 1 1 1 1 1 1 1 1 0 0 1 4 4 5 1 1 1 1 1 1 1 1 1 1 1 1 2 2 2 1 1 0 1 1 1 8 8 7 1 1 1 1 1 1 1 1 1 1 1 1 4 4 4 1 1 1 2 2 2 4 4 5 20 21 21 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 32 33 34 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 3 3 3 12 12 12 1 1 1 23 23 23 71 72 73 Village of Lemont: Part-time, On -Call, Seasonal FY25-26 REGULAR PART-TIME Apr-24 Jul-24 Apr-25 Department Position Approved Approved Proposed Administration FY2024-2025 FY2024-2025 FY2025-2026 Administrative Assistant 1 1 1 Special Events Specialist 1 1 1 2 2 2 Community Development Records Clerk 0.5 0.5 1 PT Code Enforcement 0 0 1 0.5 0.5 2 Finance Customer Service/Front Desk Clerks 2 2 2 Payroll/Accounting Clerk 1 1 1 Records Clerk 0.5 0.5 0 Meter Reader 0 0 1 Administrative Assistant* 0 0 1 3.5 3.5 5 Police Police Officers* (2 open positions) 9 9 5 Records Clerk 2 2 1 Records Assistant 1 1 1 Police Evidence Custodian 0 0 0 LEMA Director 1 1 1 13 13 8 Public Works Meter Reader 1 1 1 0 TOTALS: 20 1 20 17 PART-TIME- ON -CALL, SEASONAL, INTERNS FY 25-26 Apr-24 Jul-24 Apr-25 Department Position Approved Approved Proposed Administration FY2024-2025 FY2024-2025 FY2025-2026 Events Intern 1 1 1 Community Development Plumbing Inspectors 2 2 2 Electrical Inspector* 1 1 1 3 3 3 Finance 0 0 0 Police LEMA Deputy Director 1 1 1 LEMA Workers 11 11 11 12 12 12 Public Works Summer Workers 10 10 10 TOTALS: 1 26 26 26 *: Open Position FY 25-26 PAY PLAN: FULL TIME FY 24-25 FY 25-26 EXECUTIVE MANAGEMENT - GRADE 13-15 Pay Grade Minimum Maximum Minimum Maximum Chief of Police 15 $ 110,889.34 $ 161,231.74 $ 113,515.31 $ 170,000.00 Finance Director 15 $ 110,889.34 $ 161,231.74 $ 113,515.31 $ 170,000.00 Public Works Director 14 $ 105,608.80 $ 153,553.89 $ 108,109.72 $ 158,827.86 Community Development Director 14 $ 105,608.80 $ 153,553.89 $ 108,109.72 $ 158,827.86 Police Commander 13 $ 100,328.25 $ 145,876.04 $ 102,704.12 $ 150,886.30 MANAGEMENT -GRADES 8-12 Public Works Operations - Superintendent 12 $ 95,048.13 $ 138,198.82 $ 97,298.96 $ 142,945.39 Water Operations - Superintendent 12 $ 95,048.13 $ 138,198.82 $ 97,298.96 $ 142,945.39 Building Commissioner 11 $ 84,487.04 $ 122,843.12 $ 86,487.77 $ 129,500.00 Human Resources Manager 10 $ 79,206.92 $ 115,165.89 $ 81,082.62 $ 119,121.37 Communications Manager 9 $ 73,926.37 $ 107,488.04 $ 75,677.02 $ 111,179.82 Accounting Manager 9 $ 73,926.37 $ 107,488.04 $ 75,677.02 $ 111,179.82 Fleet Manager 8 $ 68,645.82 $ 99,810.19 $ 70,271.43 $ 103,238.27 Police Records Manager 8 $ 68,645.82 $ 99,810.19 $ 70,271.43 $ 103,238.27 Accountant)) 8 $ 68,645.82 $ 99,810.19 $ 70,271.43 $ 103,238.27 TECHNICAL/SUPERVISORY - GRADES 6-7 Public Works Crew Leader 7 $ 63,364.85 $ 92,131.72 $ 64,865.39 $ 95,296.07 Management/Financial Analyst 7 $ 63,364.85 $ 92,131.72 $ 64,865.39 $ 95,296.07 Plan Reviewer 7 $ 62,246.90 $ 90,506.22 $ 63,720.96 $ 95,296.07 Police Office Manager 6 $ 58,084.73 $ 84,454.49 $ 59,460.23 $ 87,355.16 Deputy Clerk/ExecutiveAdmin. 6 $ 58,084.73 $ 84,454.49 $ 59,460.24 $ 87,355.16 Public Works Procurement/Budget Coordinator 6 $ 58,084.73 $ 84,454.49 $ 59,460.23 $ 87,355.16 Water Operator/Inspector 6 $ 58,084.73 $ 84,454.49 $ 59,460.23 $ 87,355.16 Mechanic 6 $ 58,084.73 $ 84,454.49 $ 59,460.23 $ 87,355.16 Building Code Compliance Inspector 6 j $ 58,084.73 $ 84,454.49 $ 59,460.23 $ 87,355.16 ADMIN. SUPPORT/FRONT LINE STAFF - GRADES 1-5 Public Safety Specialist (Enforcement & Systems) 5 $ 52,804.18 $ 76,776.64 $ 54,054.64 $ 79,413.61 Multi Media Digital Coordinator 5 $ 52,804.18 $ 76,776.64 $ 54,054.64 $ 79,413.61 Special Events & Digital Media Coordinator 5 $ 52,804.18 $ 76,776.64 $ 54,054.64 $ 79,413.61 Maintenance Worker II (Public Works) 5 $ 52,804.18 $ 76,776.64 $ 54,054.64 $ 79,413.61 Water Billing Supervisor 5 $ 52,804.18 $ 76,776.64 $ 54,054.64 $ 79,413.61 Police Records Specialist 4 $ 47,524.07 $ 69,099.41 $ 48,649.48 $ 71,472.70 Community Development Specialist 4 $ 47,524.07 $ 69,099.41 $ 48,649.48 $ 71,472.70 Administrative Assistant - Public Works 4 $ 47,524.07 $ 69,099.41 $ 48,649.48 $ 71,472.70 Maintenance Worker I (Public Works) 4 $ 47,524.07 $ 69,099.41 $ 48,649.48 $ 71,472.70 Building Permit Technician)) 4 $ 47,524.07 $ 69,099.41 $ 48,649.48 $ 71,472.70 Building Permit Technician) 3 $ 42,243.95 $ 61,422.18 $ 43,244.32 $ 63,531.78 Police Community Service Officer 3 $ 42,243.95 $ 61,422.18 $ 43,244.32 $ 63,531.78 No one in range 2 $ 36,962.97 $ 53,743.71 $ 37,838.29 $ 55,589.59 No one in range 1 $ 31,682.43 $ 46,065.86 $ 32,432.70 $ 47,648.04 FY 25-26 PAY PLAN: PART-TIME/PTOC Part Time Positions (Regular) Pay Grade Minimum Maximum Minimum Maximum Part -Time LEMA Director PT8 $ 27.46 $ 35.75 $ 27.46 $ 35.75 Accounting Assistant(Payroll/AP/R) PT7 $ 23.32 $ 33.30 $ 23.32 $ 33.30 Customer Service Rep. PT6 $ 21.17 $ 30.05 $ 21.17 $ 30.05 Records Clerk PT6 $ 19.06 $ 27.05 $ 19.06 $ 27.05 No one in the range PT5 $ 19.06 $ 27.05 $ 19.06 $ 27.05 Records Assistant PT4 $ 16.00 $ 22.54 $ 16.00 $ 22.54 Water Meter Reader PT4 $ 16.00 $ 22.54 $ 16.00 $ 22.54 No one in range PT3 $ 15.00 $ 17.48 $ 15.00 $ 17.48 No one in range PT2 I $ 15.00 $ 17.48 $ 15.00 $ 17.48 No one in range PT1 $ 15.00 $ 16.56 $ 15.00 $ 16.56 Part Time Positions (Paid On Call, Season Pay Grade Minimum Maximum Minimum Maximum Plumbing Inspectors POC10 $ 42.38 $ 61.62 $ 42.38 $ 61.62 Electrical Inspectors POC10 $ 42.38 $ 61.62 $ 42.38 $ 61.62 Part -Time Patrol Police Officer POC9 $ 31.86 $ 37.00 $ 31.86 $ 37.00 No one in Range POC8 $ 26.06 $ 37.90 $ 26.06 $ 37.90 No one in Range POC7 $ 23.34 $ 33.94 $ 23.34 $ 33.94 No one in range POC6 $ 21.12 $ 30.71 $ 21.12 $ 30.71 No one in range P005 $ 19.01 $ 27.64 $ 19.01 $ 27.64 Part -Time LEMA Deputy Director POC4 $ 15.84 $ 23.03 $ 15.84 $ 23.03 Part -Time Intern (Level2) POC4 $ 15.84 $ 23.03 $ 15.84 $ 23.03 Part -Time Intern (Level 1) POC3 $ 15.00 $ 17.48 $ 15.00 $ 17.48 Part -Time LEMA Worker POC3 $ 15.00 $ 17.48 $ 15.00 $ 17.48 Summer Laborer/Seasonal Worker POC3 $ 15.00 $ 17.48 $ 15.00 $ 17.48 No one in range POC2 $ 15.00 $ 16.81 $ 15.00 $ 16.81 No one in range POC1 $ 15.00 $ 16.56 $ 15.00 $ 16.56 VILLAGE OF LEMONT ORDINANCE NO. "Z- AN ORDINANCE AMENDING ORDINANCE 0-12-24 ESTABLISHING A PAY PLAN and ESTABLISHING A SCHEDULE OF AUTHORIZED POSITIONS ADOPTED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF LEMONT THIS 241" DAY OF MARCH 2O25 Published in pamphlet form by authority of the President and Board of Trustees of the Village of Lemont, Cook, Will and DuPage Counties, Illinois on this 24' day of March, 2025. ORDINANCE .Sl��� 'Z.Gj AN ORDINANCE AMENDING ORDINANCE 0-12-24 ESTABLISHING PAY PLAN AND ESTABLISHING A SCHEDULE OF AUTHORIZED POSITIONS WHEREAS the Village of Lemont adopted Ordinance 9 -1a amended, which provided a pay plan and schedule of authorized employment positions; and WHEREAS it is necessary to amend the Ordinance to reflect the proposed organizational changes; and WHEREAS this amendment shall be made part of the employee Personnel Manual adopted by Resolution 210. NOW, THEREFORE, BE IT ORDAINED by the President and Board of Trustees of the Village of Lemont, Cook, Will, and DuPage Counties, Illinois, that the Pay Plan and Schedule of Authorized Positions is hereby amended as shown in Exhibit A. PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF LEMONT, COUNTIES OF COOK, WILL AND DUPAGE, ILLINOIS ON THIS 2411 day of March 2025. PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF LEMONT, COUNTIES OF COOK, WILL AND DUPAGE, ILLINOIS on this 24th day of March 2025. PRESIDENT AND VILLAGE BOARD MEMBERS: AYES: NAYS: ABSENT: ABSTAIN Janelle Kittridge Dave Maher it Ken McClafferty Kevin Shaughnessy Rick Sniegowski Ron Stapleton J/ JOHN EGOFSKE President ATTEST: HARLENE M. SMOLLIEN Village Clerk /ZL11JO'e'