R-10-25 Approving Professional Services Agreement Between HR Green, Inc. and the Village of Lemont, Illinois for 1,000 Ton Salt Dome Design and Construction EngineeringTILLAGE OF 4d.M0,]VT
TO: Village Board Meeting
FROM: Ted Friedley, Public Works
P-Io-2.6�
418 Main Street I Lemont, IL 60439
THROUGH:
SUBJECT: A Resolution Approving Professional Services Agreement Between HR
Green, Inc. and the Village of Lemont, Illinois for 1,000 Ton Salt Dome
Design and Construction Engineering
DATE: February 10, 2025
SUMMARY/BACKGROUND
HR Green is assisting the Village with design and construction engineering services for the
proposed 1,000 ton salt dome at the Water Tower / Public Works Annex Site located at the
Southwest corner of Archer Avenue and Derby Road. Funding will come from the
Infrastructure Fund.
The total time and material, not -to -exceed, cost for the project is $60,000.00.
ANALYSIS
This project is consistent with the Village's 5-year Capital Plan. $60,000.00 has been
budgeted in FY25 for design and construction engineering for this project.
Consistency with Village Policy
5-Year Capital Improvement Plan (if applicable)
STAFF RECOMMENDATION
Pass Resolution Approving Professional Services Agreement Between HR Green, Inc. and the
Village of Lemont, Illinois for 1,000 Ton Salt Dome Design and Construction Engineering
BOARD ACTION REQUESTED
Pass Resolution Approving Professional Services Agreement Between HR Green, Inc. and the
Village of Lemont, Illinois for 1,000 Ton Salt Dome Design and Construction Engineering
ATTACHMENTS
A Resolution Approving Professional Services Agreement Between HR Green and the Village
of Lemont, Illinois for 1,000 Ton Salt Dome Design and Construction Engineering.pdf
VILLAGE OF LEMONT
RESOLUTION
NUMBER R- I'D -25
A RESOLUTION APPROVING PROFESSIONAL SERIVCES AGREEMENT
BETWEEN HR GREEN, INC. AND THE VILLAGE OF LEMONT, ILLINOIS FOR
1,000 TON SALT DOME DESIGN AND CONSTRUCTION ENGINEERING
JOHN EGOFSKE, Village President
CHARLENE M. SMOLLEN, Clerk
JANELLE KITTRIDGE
DA VE MAHER
KEN MCCLAFFERTY
KEVIN SHA UGHNESSY
RICK SNIEGOWSKI
RON STAPLETON
Trustees
Published in pamphlet form by authority of the Village President and Board of Trustees of the Village of Lemont oeri'" � 2025
RESOLUTION NO. R- � O -25
A RESOLUTION APPROVING PROFESSIONAL SERIVCES AGREEMENT
BETWEEN HR GREEN, INC. AND THE VILLAGE OF LEMONT, ILLINOIS FOR
1,000 TON SALT DOME DESIGN AND CONSTRUCTION ENGINEERING
WHEREAS the Village of Lemont, Counties of Cook, Will, and DuPage, Illinois, ("the
Village") is a municipality in the State of Illinois with full powers to enact Ordinances and adopt
Resolutions for the benefits of the residents of the Village; and
WHEREAS, the Village and HR Green, Inc. wish to enter a professional services
agreement for 1,000 Ton Salt Dome Design and Construction Engineering as further outlined in
the professional services agreement attached hereto as Exhibit A ("Agreement"); and
WHEREAS, the Mayor and Board of Trustees find that it is in the best interests of the
Village to authorize the Agreement attached hereto as Exhibit A.
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of
the Village of Lemont, Counties of Cook, Will and DuPage, Illinois, as follows:
SECTION 1:
That the above recitals and legislative findings are found to be true and correct and are
hereby incorporated herein and made a part hereof as if fully set forth in their entirety.
SECTION 2:
The Mayor and Board of Trustees of the Village of Lemont hereby approve the
Agreement with HR Green, Inc. in substantially the same form as attached hereto as Exhibit A,
subject to attorney review.
SECTION 3:
The Mayor and Clerk are hereby authorized, respectively, to execute the Agreement with
HR Green, Inc.
SECTION 4:
This Resolution, and its parts, are declared to be severable and any section, subsection,
sentence, clause, provision, or portion of this Resolution that is declared invalid such decision
shall not affect the validity of any other portion of this Resolution, which shall remain in full
force and effect.
SECTION 5:
All Resolutions and Ordinances in conflict herewith are hereby repealed to the extent of
such conflict.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF LEMONT, OUNTIES OF COOK, WILL, AND DUPAGE, ILLINOIS,
ON THIS �0 DAY OF f 2025.
PRESIDENT AND VILLAGE BOARD MEMBERS:
AYES: NAYES: ABSENT: ABSTAIN:
Janelle Kittridge
Dave Maher
Ken McClafferty
Kevin Shaughnessy
Rick Sniegowski f
Ron Stapleton
ATTEST:
JOHN EGOFSKE
President
CHARLENE .SMOLLEN
Village Clerk
0FtF
v �O
v y
7
4LIN0'
Exhibit A
1,000 Ton Salt Dome Design and Construction Engineering Agreement
HRGreen®
PROFESSIONAL SERVICES AGREEMENT
For
Lemont, IL - PUBWKS - 1000 Ton Salt Dome
Design & Construction Engineering
Village of Lemont
Mr. George Schafer
Village Administrator
418 Main Street
Lemont, IL 60439
Ph: 630.257.1550
Bruce A. Hill, PE
Municipal Executive — Municipal Services Engineering
HR Green, Inc. 323 Alana Drive
New Lenox, IL 60451
Ph: 815.462.9324
Project No. 2303734
February 3, 2025
Version 2.3 02052021
TABLE OF CONTENTS
1.0 SCOPE OF SERVICES
2.0 DELIVERABLES AND SCHEDULES INCLUDED IN THIS AGREEMENT
3.0 ITEMS NOT INCLUDED IN AGREEMENT/SUPPLEMENTAL SERVICES
4.0 SERVICES BY OTHERS
5.0 CLIENT RESPONSIBILITIES
6.0 PROFESSIONAL SERVICES FEE
7.0 TERMS AND CONDITIONS
Version2.3 02052021
HRGreen.
Professional Services Agreement
Lemont, IL — PUBWKS - 1000 Ton Salt Dome
HR Green Project No.: 2303734
February 3, 2025
Page 1 of 4
THIS AGREEMENT is between the Village of Lemont (hereafter "CLIENT') and HR Green, Inc.
(hereafter "COMPANY').
1.0 Scope of Services
The CLIENT agrees to employ COMPANY to perform the following services:
Preliminary and General Work
1.1 Conduct an onsite kick-off meeting with Village reps to review the project scope and
to discuss key elements.
1.2 Design Criteria/Assumptions.
- Concrete Pad to be designed based on specifications from Bulk Storage Salt
Domes
- The Salt Dome is part of larger project taking place at the Lemont Water
Tower/Annex Site location at the SWC of Archer Avenue and Derby Road.
Design Phase Services
1.3 Prepare construction drawings anticipated as the following 8 Sheets (for 50%
and 100% design stages):
General
1. Cover Sheet with Location Map and Sheet Index
2. General Construction Notes, Standard Symbols, and Summary of Quantities
Civil Plans
3. Site Layout Sheet
4. Paving Sheet
Construction Details
5. Typical Sections
SWPPP
6. Erosion & Sediment Control Specifications
Traffic Control
7. Illinois DOT Highway Standards 701301-04, 701501-06, & 701801-06
8. Illinois DOT Highway Standards TC-13 & TC-10
1.4 Prepare construction specifications and contract documents using CLIENT and
Illinois DOT Standard Specifications (for 50% and 100% design stages).
1.5 Prepare an Opinion of Probable Cost for the project at the 50% complete
milestone. Provide a final Opinion of Probable Cost for the project to file with the
completed documents.
1.6 Submit three (3) copies of the drawings, specifications, contract documents, and
Opinion of Probable Cost at the 50% complete milestone to CLIENT for review.
Version2.3 02052021
Professional Services Agreement
Lemont, IL — PUBWKS - 1000 Ton Salt Dome
HR Green Project No.: 2303734
February 3, 2025
H RGreen . Page 2 of 4
1.7 Provide an internal quality assurance and quality control review of final documents
1.8 Develop a final project schedule for advertisement, bidding, and construction
completion.
1.9 Submit three (3) copies of final drawings, specifications, contract documents, and
Opinion of Probable Cost for permitting by the CLIENT (please note, while this can
be considered the 90% design stage, the plans will be closer to 100% complete.):
1.10 Bid Phase Services.
Construction Phase Services
1.11 Coordinate & attend preconstruction meeting.
1.12 Construction layout of concrete pad.
1.13 Project coordination with the selected contractor building the salt dome and concrete
walls.
1.14 Construction Observation.
1.15 Material Testing (by others).
1.16 Contract Closeout.
Disclaimer
COMPANY shall not supervise, direct or have any control over the contractor's work.
COMPANY shall not have any responsibility for the construction means, methods,
techniques, sequences or procedures selected by the contractor. Also, COMPANY is not
responsible for the contractor's safety precautions or programs in connection with this work.
These rights and responsibilities are solely those of the contractor.
COMPANY shall not be responsible for any acts or omissions of the contractor,
subcontractor or any entity performing any portion or the work, or any agents or employees
of any of them. COMPANY does not guarantee the performance of the contractor and shall
not be responsible for the contractor's failure to perform its work in accordance with the
contract drawings and documents.
2.0 Deliverables and Schedules Included in this Agreement
The Project shall be initiated upon authorization by CLIENT.
1. Notice to Proceed — NTP....................................................................... February 111h, 2025
2. 50% complete documents to Village ........................................... Week of March 171h, 2025
3. 50% complete review meeting ..................................................... Week of March 171h, 2025
4. 100% complete documents to Village ......................................... Week of April 1 s', 2025
5. Permit review comments and Final Documents ................................ Week of April 1 s', 2025
6. Bid opening....................................................................................................April 18'h , 2025
7. Award........................................................................................... April 281h, 2025
Version2.3 02052021
HRGreen.
Professional Services Agreement
Lemont, IL — PUBWKS - 1000 Ton Salt Dome
HR Green Project No.: 2303734
February 3, 2025
Page 3 of 4
Construction Begin...............................................................Week of June 2"d, 2025
Construction Substantial Complete....................................Week of September 81h, 2025
This schedule was prepared to include reasonable allowances for review and approval
times required by the CLIENT and public authorities having jurisdiction over the project.
This schedule shall be equitably adjusted as the project progresses, allowing for changes
in the scope of the project requested by the CLIENT or for delays or other causes beyond
the control of COMPANY.
3.0 Items not included in Agreement/Supplemental Services
N/A
Supplemental services not included in the AGREEMENT can be provided by COMPANY
under separate agreement, if desired.
4.0 Services by Others
Seeco Consultants, Inc.
- Concrete Testing
- LPC 662/663 Forms
5.0 Client Responsibilities
N/A
6.0 Professional Services Fee
6.1 Fees
The fee for services will be based on COMPANY standard hourly rates current at the time
the AGREEMENT is signed. These standard hourly rates are subject to change upon 30
days' written notice. Non -salary expenses directly attributable to the project such as: (1)
living and traveling expenses of employees when away from the home office on business
connected with the project; (2) identifiable communication expenses; (3) identifiable
reproduction costs applicable to the work; and (4) outside services will be charged in
accordance with the rates current at the time the service is done.
6.2 Invoices
Invoices for COMPANY's services will be submitted, on a monthly basis. Invoices will be
due and payable upon receipt in accordance with the Illinois Prompt Payment Act 50ILCS
505. If any invoice is not paid within these timelines, COMPANY may, without waiving any
claim or right against the CLIENT, and without liability whatsoever to the CLIENT, suspend
or terminate the performance of services.
6.3 Extra Services
Any service required but not included as part of this AGREEMENT shall be considered extra
services. Extra services will be billed on a Time and Material basis with prior approval of
the CLIENT.
Version2.3 02052021
Professional Services Agreement
Lemont, IL — PUBWKS - 1000 Ton Salt Dome
HR Green Project No.: 2303734
February 3, 2025
Page 4 of 4
6.4 Exclusion
This fee does not include attendance at any meetings or public hearings other than those
specifically listed in the Scope of Services. These service items are considered extra and
are billed separately on an hourly basis.
6.5 Payment
The CLIENT AGREES to pay COMPANY on the following basis:
Time and material basis with a Not to Exceed fee of $60,000.00.
7.0 Terms and Conditions
This Agreement is an addendum to and is considered part of the Master Agreement
between CLIENT and COMPANY. All terms and conditions contained in that agreement
apply to this Agreement.
This AGREEMENT is approved and accepted by the CLIENT and COMPANY upon both parties
signing and dating the AGREEMENT. Services will not begin until COMPANY receives a signed
agreement. COMPANY's services shall be limited to those expressly set forth in this
AGREEMENT and COMPANY shall have no other obligations or responsibilities for the Project
except as agreed to in writing. The effective date of the AGREEMENT shall be the last date
entered below.
Sincerely,
HR GREEN, INC.
Z 4
Bruce A. Hill
Municipal Executive — Governmental Services ring
Approved by:
Printed/Typed Name: Timothy J. Hartnett
President — Municipal Services /
Title: Principal Date: February 3, 2025
VILLAGE OF LEMONT
Accepted by:
Printed/Typed Name:
Title: Village Administrator
Date:
J:\2023\2303734\Admin\Contract\Client\PSA_2303734_Lemont-PUBWKS-1000 Ton Salt Dome_2.3.2025.docx
Version2.3 02052021