R-06-25 Approving Professional Services Agreement Between HR418 Main Street I Lemont, IL 60439
TO: Village Board Meeting
FROM: Ted Friedley, Public Works
THROUGH:
SUBJECT: A Resolution Approving Professional Services Agreement Between HR
Green, Inc. and the Village of Lemont, Illinois for FY26 Water Main
Improvements Design Engineering
DATE: January 27, 2025
SUMMARY/BACKGROUND
HR Green is assisting the Village with design engineering services for the yearly water main
improvements project. Funding will come from the Water/Sewer Fund.
The total lump sum, not to exceed, fees for the project is $60,000.00.
As outlined in the Agreement, the streets included in this year's water main improvements
project will be:
• Forest Lane from Keepataw Drive (S) to Keepataw Drive (E) - Replacement
• Illinois Street from Grant Street to Julia Street - Replacement
• Custer Street from State Street to Walnut Street - Replacement
• Young Street from Country Lane to Janas Lane - Lining
ANALYSIS
The FY26 Water Main Improvements project is consistent with the Village's 5-Year Capital
Plan. $60,000.00 has been budgeted in FY25 for design engineering for this project.
Consistency with Village Policy
5-Year Capital Improvement Plan (if applicable)
STAFF RECOMMENDATION
Pass Resolution Approving Professional Services Agreement Between HR Green, Inc. and
Village of Lemont, Illinois for FY26 Water Main Improvements Design Engineering
BOARD ACTION REQUESTED
Pass Resolution Approving Professional Services Agreement Between HR Green, Inc. and
Village of Lemont, Illinois for FY26 Water Main Improvements Design Engineering
ATTACHMENTS
A Resolution Approving Professional Services Agreement Between HR Green, Inc. and the
Village of Lemont, Illinois for FY26 Water Main Improvements Design Engineering.pdf
VILLAGE OF LEMONT
RESOLUTION
NUMBER R06,7 -25
A RESOLUTION APPROVING PROFESSIONAL SERIVCES AGREEMENT
BETWEEN HR GREEN, INC. AND THE VILLAGE OF LEMONT, ILLINOIS FOR
FY26 WATER MAIN IMPROVEMENTS DESIGN ENGINEERING
JOHN EGOFSKE, Village President
CHARLENE M. SMOLLEN, Clerk
JANELLE KITTRIDGE
DA VE MAHER
KEN MCCLAFFERTY
KEVIN SHA UGHNESSY
RICK SNIEGOWSKI
RON STAPLETON
Trustees
Published in pamphlet form by authority of the Village President and Board of Trustees of the Village of Lemont on�_ _72025
RESOLUTION NO. R-0 Jo_-25
A RESOLUTION APPROVING PROFESSIONAL SERIVCES AGREEMENT
BETWEEN HR GREEN, INC. AND THE VILLAGE OF LEMONT, ILLINOIS FOR
FY26 WATER MAIN IMPROVEMENTS DESIGN ENGINEERING
WHEREAS the Village of Lemont, Counties of Cook, Will, and DuPage, Illinois, ("the
Village") is a municipality in the State of Illinois with full powers to enact Ordinances and adopt
Resolutions for the benefits of the residents of the Village; and
WHEREAS, the Village and HR Green, Inc. wish to enter a professional services
agreement for FY26 Water Main Improvements Design Engineering as further outlined in the
professional services agreement attached hereto as Exhibit A ("Agreement"); and
WHEREAS, the Mayor and Board of Trustees find that it is in the best interests of the
Village to authorize the Agreement attached hereto as Exhibit A.
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of
the Village of Lemont, Counties of Cook, Will and DuPage, Illinois, as follows:
SECTION 1:
That the above recitals and legislative findings are found to be true and correct and are
hereby incorporated herein and made a part hereof as if fully set forth in their entirety.
SECTION 2:
The Mayor and Board of Trustees of the Village of Lemont hereby approve the
Agreement with HR Green, Inc. in substantially the same form as attached hereto as Exhibit A,
subject to attorney review.
SECTION 3:
The Mayor and Cleric are hereby authorized, respectively, to execute the Agreement with
HR Green, Inc.
SECTION 4:
This Resolution, and its parts, are declared to be severable and any section, subsection,
sentence, clause, provision, or portion of this Resolution that is declared invalid such decision
shall not affect the validity of any other portion of this Resolution, which shall remain in full
force and effect.
SECTION 5:
All Resolutions and Ordinances in conflict herewith are hereby repealed to the extent of
such conflict.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF LEMONT COUNTIES OF COOK, WILL, AND DUPAGE, ILLINOIS,
ON THIS g.71 DAY OF 2025.
Janelle Kittridge
Dave Maher
Ken McClafferty
Kevin Shaughnessy
Rick Sniegowski
Ron Stapleton
ATTEST:
PRESIDENT AND VILLAGE BOARD MEMBERS:
AYES: NAYES
V
V
CHARLENE M. SMOLLEN
Village Clerk
"'' F
.7f
.
ABSENT: ABSTAIN:
V/
JOHN EGOFSKE
President
Exhibit A
FY26 Water Main Improvements Design Engineering Agreement
HRGreen
PROFESSIONAL SERVICES AGREEMENT
For
Lemont, IL — FY26 Water Main Improvements
Design Engineering
Village of Lemont
Mr. George Schafer
Village Administrator
418 Main Street
Lemont, IL 60439
Ph: 630.257.1550
Bruce A. Hill, PE
Municipal Executive — Governmental Services Engineering
HR Green, Inc. 323 Alana Drive
New Lenox, IL 60451
Ph: 815.462.9324
Project No. 2403645
January 20, 2025
Version 2.3 02052021
TABLE OF CONTENTS
1.0 PROJECT UNDERSTANDING
2.0 SCOPE OF SERVICES
3.0 DELIVERABLES AND SCHEDULES INCLUDED IN THIS AGREEMENT
4.0 ITEMS NOT INCLUDED IN AGREEMENT/SUPPLEMENTAL SERVICES
5.0 SERVICES BY OTHERS
6.0 CLIENT RESPONSIBILITIES
7.0 PROFESSIONAL SERVICES FEE
8.0 TERMS AND CONDITIONS
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HRGreen
Professional Services Agreement
Lemont, IL — FY26 Water Main Improvements
HR Green Project No.: 2403645
January 20, 2025
Page 1 of 6
THIS AGREEMENT is between the Village of Lemont (hereafter "CLIENT") and HR Green, Inc.
(hereafter "COMPANY").
1.0 Project Understanding
1.1 General Understanding
The CLIENT has identified a need for water main improvements on the following streets:
• Forest Lane from Keepataw Drive (S) to Keepataw Drive (E) - replacement
• Illinois Street from Grant Street to Julia Street - replacement
• Custer Street from State Street to Walnut Street - replacement
• Young Street from Country Lane to Janas Lane - lining
The project is anticipated to consist of installing approximately 350 Lin Ft. of a new 8-inch,
ductile iron main, 1,615 Lin Ft. of a new 10-inch ductile iron main, and 1,040 Lin Ft. of
lining an existing 6" cast iron main. The project will also include full water service line
installation, driveway replacement, and patching associated with the water main work
under existing pavement.
1.2 Design Criteria/Assumptions
• CLIENT specifications and Illinois Environmental Protection Agency (IEPA)
regulations will define the Standards to be used in the design of the water main and
appurtenances.
• All water main replacement will be completed within CLIENT's owned right-of-way. No
easements are anticipated for the project.
• Service line replacement will be from the water main to a new curb stop box located at
the right-of-way line unless the service line is found to be lead, then it will be replaced
to the water meter as mandated by the IEPA.
• Replacement of other utilities not identified above, or the entire roadway, is not
anticipated.
• Topographic survey and subsurface geotechnical investigation were provided by the
CLIENT.
2.0 Scope of Services
The CLIENT agrees to employ COMPANY to perform the following services:
Preliminary and General Work
2.1 Survey - COMPANY will provide topographic survey services that will include the
following:
a. Right of Way Survey - COMPANY will recover existing right of way (ROW)
evidence for approximately 1,300 feet along Forest Lane, Illinois Street, and
Custer Street as outlined above. COMPANY will calculate the existing ROW as
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Professional Services Agreement
Lemont, IL — FY26 Water Main Improvements
HR Green Project No.: 2403645
January 20, 2025
Page 2 of 6
shown on the provided ROW documents and recorded plat of subdivision to
include on the base map.
b. Topographic Survey - Topographic Survey will include that part of Forest Lane,
Illinois Street, and Custer Street within the limits specified above and extend 5
feet beyond the existing ROW lines. The topographic survey will include cross -
sections at 50-foot intervals. The survey will include visible existing features and
improvements. Existing utilities will be surveyed from visible flags or markings.
Storm sewer, sanitary sewer and water main structures will be surveyed,
including rim elevation, invert pipe size, direction and elevation as observed at
unlocked manholes. Trees lying within the limits described above and having a
diameter of four (4) inches or greater will be located, but the species not
identified.
c. Planimetric Survey - Planimetric Survey will include existing visible features and
improvements for approximately 1,040 feet located within the ROW within the
limits specified above. Trees lying within the limits described above and having a
diameter of four (4) inches or greater will be located, but the species not
identified. Contours will not be generated for this task.
d. Survey Base Map - COMPANY will generate a base map including one -foot
contours in AutoCAD Civil 3D release 2023 for use by COMPANY for internal
design. The survey will reference existing NGS control stations, Illinois State
Plane Coordinate System East Zone NAD83 (2011) and NAVD88 (US Survey
Feet).
2.2 Subsurface geotechnical investigation
Design Phase Services
2.3 Coordinate with utility companies to resolve possible conflicts with their existing
facilities within the project limits and any specific construction requirements (e.g.,
crossing, separation, etc.).
2.4 Prepare construction drawings anticipated as the following 22 Sheets (for 50% and
100% design stages):
General
1. Cover Sheet with Location Map and Sheet Index
2. General Construction Notes, Standard Symbols, and Summary of Quantities
3. Water Main Construction Notes, Special Project Notes, and Requirements
for Separation of Sewers and Water Mains
Civil Plans
4. Forest Lane P&P Sheet (at 1 "=20' Hor./1 "=2' Vert.)
5. Forest Lane Sheet 2 P&P Sheet (at 1"=20' Hor./1"=2' Vert.)
6. Forest Lane Sheet 3 P&P Sheet (at 1"=20' Hor./1"=2' Vert.)
7. Illinois Street P&P Sheet (at 1"=20' Hor./1"=2' Vert.)
8. Custer Street P&P Sheet (at 1 "=20' Hor./1 "=2' Vert.)
9. Young Street P&P Sheet (at 1 "=20' Hor./1 "=2' Vert.)
10. Young Street Sheet 2 P&P Sheet (at 1 "=20' Hor./1 "=2' Vert.)
Construction Details
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Professional Services Agreement
Lemont, IL — FY26 Water Main Improvements
HR Green Project No.: 2403645
January 20, 2025
Page 3 of 6
11. Separation Requirements, Notes, Payment Detail, and Installation Detail
12. Water Main Standard Details
13. Water Main Standard Details
14. ADA Sidewalk (Standard 424001-11)
15. Conc. Curb & Gutter Standards
16. Conc. Curb & Gutter Standards
17. Class C and D Patches (Standard 442201-03)
18. FER-PAL Specific Details for Water Main Lining
SWPPP
19. Erosion & Sediment Control Specifications
Traffic Control
20. Illinois DOT Highway Standards 701301-04, 701501-06, & 701801-06
21. Illinois DOT Highway Standards 701901-08
22. Illinois DOT Highway Standards TC-13 & TC-10
2.5 Prepare construction specifications and contract documents using CLIENT and
Illinois DOT Standard Specifications (for 50% and 100% design stages).
2.6 Prepare an Opinion of Probable Cost for the project at the 50% complete
milestone. Provide a final Opinion of Probable Cost for the project to file with the
completed documents.
2.7 Submit three (3) copies of the drawings, specifications, contract documents, and
Opinion of Probable Cost at the 50% complete milestone to CLIENT for review.
2.8 Provide an internal quality assurance and quality control review of final documents.
2.9 Develop a final project schedule for advertisement, bidding, and construction
completion.
2.10 Submit three (3) copies of final drawings, specifications, contract documents, and
Opinion of Probable Cost for permitting by the CLIENT (please note, while this can
be considered the 90% design stage, the plans will be closer to 100% complete.):
a. IEPA Division of Public Water Supplies Application for Construction Permit
including Schedule A and Schedule B
b. NPDES Phase 2 NOI
2.11 Bid Phase Services
3.0 Deliverables and Schedules Included in this Agreement
The Project shall be initiated upon authorization by CLIENT.
1. Notice to Proceed — NTP.............................................................................. February 2025
2. Site Survey..................................................................................................... February 2025
3. 50% complete documents to Village ........................................... Week of March 17th, 2025
4. 50% complete review meeting ..................................................... Week of March 241h, 2025
5. Submit documents for permitting ................................................. Week of March 318t, 2025
6. 100% complete documents to Village ...................................... Week of April 21st, 2025
7. Permit review comments and Final Documents ................................ Week of May 5th, 2025
8. Bid opening..................................................................................................... May 9th, 2025
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HR Green Project No.: 2403645
January 20, 2025
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9. CLIENT Council award contract................................................................... May 191h, 2025
10. Contractor Start (Anticipated — T.B.D.)................................................................ July, 2025
11. Project Completion Date.......................................................................... September, 2025
This schedule was prepared to include reasonable allowances for review and approval
times required by the CLIENT and public authorities having jurisdiction over the project.
This schedule shall be equitably adjusted as the project progresses, allowing for changes
in the scope of the project requested by the CLIENT or for delays or other causes beyond
the control of COMPANY.
4.0 Items not included in Agreement/Supplemental Services
1. A Construction Engineering services agreement will be assembled when the
Contractor provides a schedule for construction.
2. Additional GIS data collection or surveying other than the design data collection and
base mapping as outlined above. To be included in the Construction Engineering
agreement.
3. Property boundary research, including subdivision maps, right-of-way widths, property
lines, and property ownership information other than readily available property line
information from the County.
4. Plat of Survey/Topography.
5. Plat of Dedication/Easement.
6. Hydraulic water modeling.
7. Storm sewer modeling.
8. Any evaluation or modification to the CLIENT's sanitary or storm sewer systems.
9. Any significant roadway replacement and/or modifications other than patching
associated with the installation of the water main and curb/gutter, driveway approach,
and sidewalk replacement as required.
10. Preparation or administration of additional maps, plats, deeds, or easement
documents not specifically referenced in the scope of services.
11. Construction Staking.
12. Record Drawings.
Supplemental services not included in the AGREEMENT can be provided by COMPANY
under separate agreement, if desired.
5.0 Services by Others
Seeco Consultants, Inc.
• Soil Boring and Geotechnical Report
• LPC 662/663 Forms
6.0 Client Responsibilities
N/A
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Professional Services Agreement
Lemont, IL — FY26 Water Main Improvements
HR Green Project No.: 2403645
January 20, 2025
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7.0 Professional Services Fee
7.1 Fees
The fee for services will be based on COMPANY standard hourly rates current at the time
the AGREEMENT is signed. These standard hourly rates are subject to change upon 30
days' written notice. Non -salary expenses directly attributable to the project such as: (1)
living and traveling expenses of employees when away from the home office on business
connected with the project; (2) identifiable communication expenses; (3) identifiable
reproduction costs applicable to the work; and (4) outside services will be charged in
accordance with the rates current at the time the service is done.
7.2 Invoices
Invoices for COMPANY's services will be submitted, on a monthly basis. Invoices will be
due and payable upon receipt in accordance with the Illinois Prompt Payment Act 50ILCS
505. If any invoice is not paid within these timelines, COMPANY may, without waiving any
claim or right against the CLIENT, and without liability whatsoever to the CLIENT, suspend
or terminate the performance of services.
7.3 Extra Services
Any service required but not included as part of this AGREEMENT shall be considered extra
services. Extra services will be billed on a Time and Material basis with prior approval of
the CLIENT.
7.4 Exclusion
This fee does not include attendance at any meetings or public hearings other than those
specifically listed in the Scope of Services. These service items are considered extra and
are billed separately on an hourly basis.
7.5 Payment
The CLIENT AGREES to pay COMPANY on the following basis:
Lump Sum fee of $60,000.00.
8.0 Terms and Conditions
This Agreement is an addendum to and is considered part of the Master Agreement
between CLIENT and COMPANY. All terms and conditions contained in that agreement
apply to this Agreement.
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Professional Services Agreement
Lemont, IL — FY26 Water Main Improvements
HR Green Project No.: 2403645
January 20, 2025
Page 6 of 6
This AGREEMENT is approved and accepted by the CLIENT and COMPANY upon both parties
signing and dating the AGREEMENT. Services will not begin until COMPANY receives a signed
agreement. COMPANY's services shall be limited to those expressly set forth in this
AGREEMENT and COMPANY shall have no other obligations or responsibilities for the Project
except as agreed to in writing. The effective date of the AGREEMENT shall be the last date
entered below.
Sincerely,
HR G EN, INC.
Bruce A. Hill
Municipal Executive — Municipal Services Engineering
Approved by: r
Printed/Typed Name: Timothy J. Hartnett
President — Municipal Services /
Title: Principal Date: January 20, 2025
VILLAGE OF LEMONT
Accepted by: XA��
Printed/Typed Name: George Schafer
Title: Village Administrator Date:
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