R-92-24 Authorizing and Allocating $500,000.00 of American Rescue2E1VIOIVT
418 Main Street I Lemont, IL 60439
TO:
Village Board Meeting
FROM:
Ted Friedley, Public Works
THROUGH:
SUBJECT:
A Resolution Authorizing and Allocating $500,000.00 of American Rescue
Plan Act of 2021 Funding for the Purchase of Water Meter Registers from
Water Resources, Inc
DATE:
November 25, 2024
SUMMARY/BACKGROUND
The Village would like to allocate $500,000 in ARPA funds for the purchase of water meter
registers in Fiscal Years 2025,2026, and 2027. Staff have identified 2,564 meter registers
that need updating because they are unable to utilize the remote read functionality. This
requires staff to go on private property to obtain the water meter reading. By upgrading these
to the current Neptune 360 platform, they will be able to be read remotely and via future data
collectors. Staff intend to purchase an additional $100,000 of meter registers in FY25,
$250,000 in FY26, and $150,000 in FY27 in addition to the regularly budgeted amounts for
new construction and meter replacements. Water Resources, Inc. has provided pricing
through December 31, 2026 and the Village will save approximately $123,328 as outlined in
Exhibit A.
ANALYSIS
A Budget Amendment is needed to purchase an additional $100,000 of water meter registers
in FY25
Consistency with Village Policy
STAFF RECOMMENDATION
Pass Resolution Authorizing and Allocating $500,000 of American Rescue Plan Act of 2021
Funding for the Purchase of Water Meter Registers from Water Resources, Inc
BOARD ACTION REQUESTED
Pass Resolution Authorizing and Allocating $500,000 of American Rescue Plan Act of 2021
Funding for the Purchase of Water Meter Registers from Water Resources, Inc
ATTACHMENTS
A Resolution Authorizing and Allocating $500,000.00 of American Rescue Plan Act of 2021
Funding for the Purchase of Water Meter Registers from Water Resources, Inc.pdf
VILLAGE OF LEMONT
RESOLUTION
NUMBER R- 24
A RESOLUTION AUTHORIZING AND ALLOCATING $500,000.00 OF AMERICAN
RESCUE PLAN ACT OF 2021 FUNDING FOR THE PURCHASE OF WATER METER
REGISTERS FROM WATER RESOURCES, INC.
JOHN EGOFSKE, Village President
CHARLENE M. SMOLLEN, Clerk
JANELLE KITTRIDGE
DA VE MAHER
KEN MCCLAFFERTY
KE VIN SHA UGHNESSY
RICK SNIEGOWSKI
RON STAPLETON
Trustees
Published in pamphlet form by authority of the Village President and Board of Trustees of the Village of Lemont on�� '1'2024
RESOLUTION NO. R- -24
A RESOLUTION AUTHORIZING AND ALLOCATING $500,000.00 OF AMERICAN
RESCUE PLAN ACT OF 2021 FUNDING FOR THE PURCHASE OF WATER METER
REGISTERS FROM WATER RESOURCES, INC.
WHEREAS, ON March 11, 2021, President Joe Biden signed into law the American
Rescue Plan Act of 2021 (ARPA) which includes Coronavirus State and Local Fiscal Recovery
Funds (Fiscal Recovery Funds), providing federal payments to all State, Local, Tribal, and
Territorial Governments in the United States that recipients may use, among other approved uses,
to make necessary investments in water and sewer infrastructure; and
WHEREAS, the Village of Lemont ("Village") proposes to allocate $500,000.00 of
ARPA funds received for the purchase of Water Meter Registers from Water Resources, Inc.; and
WHEREAS, the Village finds that authorizing and allocating $500,000.00 of ARPA
finds to support the replacement of water meter registers is in the best interest of the health,
safety, and welfare of the residents of the Village of Lemont; and
WHEREAS, the American Rescue Plan Act requires that the funds be incurred and
obligated no later than December 31, 2024 and expended no later than December 31, 2026; and
WHEREAS, the water meter registers to be provided by Water Resources Inc. are
compatible with the Village's existing systems and infrastructure; and
WHEREAS, Section 5/8-9-1 of the Illinois Municipal Code (651LCS 5/8-9-1) allows the
Board of Trustees of the Village ("Village Board") upon a vote of two-thirds of the trustees then
holding office, to waive the requirements for competitive bidding; and
WHEREAS, The Village Board has determined that it is advisable, necessary, and in the
best interest of the Village to waive competitive bidding and authorized the purchase of additional
replacement water meter registers utilizing ARPA finds from Water Resources Inc. at a price not
to exceed $100,000.00 in Fiscal Year 2025, $250,000.00 in Fiscal Year 2026, and $150,000.00 in
Fiscal Year 2027 as outlined in Exhibit A; and
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of
the Village of Lemont, Counties of Cook, Will and DuPage, Illinois, as follows:
SECTION 1:
The Foregoing findings and recitals are hereby adopted as section One of this Resolution
and are incorporated by reference as if set forth verbatim herein.
SECTION 2:
Waiver of Public Bid Requirements and Authority to Purchase. The Village Board hereby
waives the competitive bidding requirements otherwise applicable to the purchase of additional
water meter registers from Water Resources Inc. at a price not to exceed $100,000.00 in FY25,
$250,000.00 in FY26, and $150,000.00 in FY27 as outlined in Exhibit A.
SECTION 3:
The Village Administrator or his designee is hereby authorized to execute any documents
and take any other steps necessary to purchase water meter registers from Water Resources Inc.
utilizing ARPA funds at a price not to exceed $100,000.00 in FY25, $250,000.00 in FY26, and
$150,000.00 in FY27, and to otherwise conduct this resolution.
SECTION 4:
This Resolution shall be in frill force and effect from and after its passage and approval as
provided by law.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF LEMON ', COUNTIES OF COOK, WILL, AND DUPAGE, ILLINOIS,
ON THIS6 DAY OF ��,� 2024.
Janelle Kittridge
Dave Maher
Ken McClafferty
Kevin Shaughnessy
Rick Sniegowski
Ron Stapleton
PRESIDENT AND VILLAGE BOARD MEMBERS:
AYES: NAYES
1
ATTEST:
CHARLENE M.SMOLLEN
Village Clerk
ABSENT: ABSTAIN:
JOHN EGOFSKE
President
Exhibit A
Water Resources Purchase Agreement and Pricing Schedule
W RTER RESOURCES
Title: Village of Lemont and Water Resources Inc. Purchase Agreement
This Purchase Agreement (hereinafter referred to as the "Agreement") is made and entered into on the
day of November 25, 2024 by and between:
Water Resources Incorporated, with its corporate office located at 390 Sadler Avenue, Elgin Illinois
60120. (hereinafter referred to as the "Seller"), and
Village of Lemont, with the address of 418 Main Street, Lemont, IL 60439 (hereinafter referred to as the
"Buyer").
Purpose:
The purpose of this Agreement is to provide for the sale and purchase of the following property
(hereinafter referred to as the "Property"):
Neptune Water Meters, Registers, and other Equipment used for the Village of Lemont's meter reading
system upgrade program.
• See Lemont Special Project Pricing.
The Property will be delivered to the Buyer upon receipt from manufacturing.
Additional delivery schedule terms include:
• Weekly Shipments to begin in December for 2 years, depending on lead times from Neptune
Technology Group (NTG).
• Pricing must stay in effect for a period of 2 years.
• Quantities will be provided to Water Resources in advance of shipment (30 days advanced
notice for size and quantities needed).
• Adjustments to the schedule and the quantities with 7 days -notice.
• The Village, at any time, may increase the total number of units ordered.
390 Sadler Ave
Elgin, IL 60120
(p) 847.742.3400
(f) 847.697.3700
11)RTFrR RE5OURCE�;
Sale and Purchase:
The Seller agrees to sell, and the Buyer agrees to purchase, the Property for the purchase price as
indicated in Lemont Special Project Pricing (hereinafter referred to as the "Purchase Price").
The Purchase Price shall be paid as follows:
Net 30 days at the full price.
Net 15 days at the full price with a discount of 1.5%.
The closing of this sale shall take place at 16680 New Avenue, Lemont, IL 60439 from December 2024 to
December 2026.
The Seller warrants and represents that the Property is being sold free and clear of all liens and
encumbrances.
The Buyer warrants and represents that they have the legal capacity to enter into this Agreement and to
purchase the Property.
Governing Law:
This Agreement shall be governed by and construed in accordance with the laws of the State of Illinois.
Entire Agreement:
This Agreement constitutes the entire agreement between the parties and supersedes all prior
agreements or understandings, whether written or oral.
This Agreement may not be amended or modified except in writing signed by both parties.
390 Sadler Ave
Elgin, IL 60120
(p) 847.742.3400
(f) 847.697.3700
W FITER RESOURCES
Signatures:
[Seller Name] [Date]
[Buyer Name] [Date]
390 Sadler Ave
Elgin, IL 60120
(p) 847.742.3400
(f) 847.697.3700
Water Resources, Project Special Pricing,
Village of Lemont
Meters
5/8"x 1/2" T-10 Pro -Coder Gallon Meter (I/S)
$166.40
R900 MIU's (V4 —Wall Version) 25' wire
$146.90
Total regular pricing = $313.30
5/8"x 1/2" T-10 Pro -Coder Gallon Meter (I/S)
R900 MIU's (V4 —Wall Version) 25' wire, potted to register
Total special pricing = $303.00
3/4" T-10 Pro -Coder Gallon Meter (I/S)
$240.50
R900 MIU's (V4 — Wall Version) 25' wire
$146.90
Total regular pricing = $387.40
3/4" T-10 Pro -Coder Gallon Meter (I/S)
R900 MIU's (V4 —Wall Version) 25' wire, potted to register
Total special pricing = $376.00
1" T-10 Pro -Coder Gallon Meter (I/S) $335.40
R900 MIU's (V4 —Wall Version) 25' wire $146.90
Total regular pricing = $482.30
1" T-10 Pro -Coder Gallon Meter (I/S)
R900 MIU's (V4— Wall Version) 25' wire, potted to register
Total special pricing = $467.00
Registers
5/811, %", 111, 1-1/211, 2" (5/8"-2") T-10 ProCoder Inside Set Register $96.20 ea
R900 MIU's (V4 — Wall Version) 25' wire $146.90
Total regular pricing = $243.10
5/8", 3/", 1", 1-1/2", 2" (5/8"-2") T-10 ProCoder Pit Register & R900 MIU's (V4 — Wall Version) 25' wire,
potted to the register
Total special pricing = $195.00
5/811, %", 111, 1-1/211, 2" (5/8"-2") T-10 E-Coder Inside Set Register $96.20 ea
R900 MIU's (V4 —Wall Version) 25' wire $146.90
Total regular pricing = $243.10
5/8", %", 1", 1-1/2", 2" (5/8"-2") T-10 E-Coder Pit Register & R900 MIU's (V4 — Wall Version) 25' wire,
potted to the register
Total special pricing = $195.00
Regular pricing total on estimated purchase of 2,564 total registers
$623,308.00
Special pricing total on estimated purchase of 2,564 total registers
$499,980.00
Savings of $123,328.00
This pricing is valid for Village of Lemont Special Project.