R-90-24 Authorizing Rail Improvement Project at Lemont and Stephen Street CrossingsgT
VI OF P`q wZVILLAGE 418 Main Street I Lemont, IL 60439
TO: Village Board Meeting
FROM: George Schafer, Administration
THROUGH:
SUBJECT: A Resolution Authorizing Rail Improvement Project at Lemont and Stephen
Street Crossings
DATE: November 25, 2024
SUMMARY/BACKGROUND
Staff and Village consulting engineers have been working diligently for the last several months
with officials from ICC, Canadian National (CN) and recently Amtrak on short and long-term
rail safety improvements for the downtown. These initiatives have been in addition to
engineering efforts on the reconfiguration of Main/Talcott/Pruxne which is going through Phase
I engineering along with continuing to evaluate options for the McGwuire/Boyer unincorporated
areas.
We are beginning to install and construct the safety improvements throughout the downtown.
Through a competitive process, we have received a proposal to complete the
Lemont/Stephen Street signage, striping and delineator portion of the improvements. After
discussion at the November committee of the whole, the plan has been adjusted slightly but
the improvements are still ready to be implemented this year upon final right of entry permitting
and passage by the board.
Subsequent phasing will be discussed at future meetings in early 2025 including barrier
fencing, quad gates and additional improvements which are in review with the ICC and we
expect to receive feedback in the coming weeks. The ICC has expressed willingness to
secure funding for Lemont for these improvements and we will memoralize via stipulated
agreement in the near future.
Federal funding was also recently appropriated through the FRA for rail improvements in
Lemont to be used for project planning for additional rail safety improvements. As discussed
at a prior committee of the whole meeting, we will utilize this funding to further study the
McGwuire/Boyer/Walker area to convert the two private crossings to a public crossings and/or
overpass. That project is set to kick off this month.
ANALYSIS
Consistency with Village Policy
5-Year Capital Improvement Plan (if applicable)
STAFF RECOMMENDATION
Pass Resolution
BOARD ACTION REQUESTED
Motion to Approve
ATTACHMENTS
A RESOLUTION AUTHORIZING RAIL IMPROVEMENT CROSSING PROJECT AT LEMONT
AND STEPHEN STREET CROSSINGS.pdf
LEMONT ST-STEPHEN ST - REVISED.pdf
VILLAGE OF LEMONT
RESOLUTION
NUMBER R-qP-24
A RESOLUTION AUTHORIZING RAIL IMPROVEMENT CROSSING
PROJECT AT LEMONT AND STEPHEN STREET CROSSINGS
JOHN EGOFSKE, Village President
CHARLENE M. SMOLLEN, Clerk
JANELLE KITTRIDGE
DAVE MAHER
KEN MCCLAFFERTY
KEVIN SHAUGHNESSY
RICK SNIEGOWSKI
RON STAPLETON
Trustees
Published in pamphlet form by authority of the Village President and Board of Trustees of the Village of Lemont on 11 024
RESOLUTION NO. R- qV -24
A RESOLUTION AUTHORIZING RAIL IMPROVEMENT CROSSING
PROJECT AT LEMONT AND STEPHEN STREET CROSSINGS
WHEREAS, it has become necessary for the Village ("Village" to install safety
improvements at railroad crossings in downtown Lemont in consultation with the Illinois
Commerce Commission and Canadian National Rail;
WHEREAS, RoadSafe Traffic Systems, Inc submitted a quote which has been
determined to be a responsible bid after advertising and significant due diligence; and
NOW THEREFORE, be it resolved by the President and Board of Trustees of the
Village of Lemont, Cook, DuPage and Will County, Illinois as follows:
SECTION 1: The foregoing preambles are restated and incorporated herein by reference
as though frilly set forth herein.
SECTION 2: An agreement is awarded to RoadSafe Traffic Systems, Inc is approved
for an amount not to exceed Eighty -Four Thousand Six Hundred -Fifty Dollars ($84,650).
SECTION 3: The Mayor, Village Clerk and Village Administrator are authorized to
sign any documents necessary to implement the contract.
SECTION 4: If any section, paragraph, clause or provision of this resolution shall be
held invalid, the invalidity thereof shall not affect any of the other provisions of this resolution.
SECTION 5: All resolutions in conflict herewith are hereby repealed to the extent of
such conflict.
`i
SECTION 6: This resolution shall be in fiill force and effect from and after its passage,
approval and publication as provided by law.
ADOPTED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF LEMONT, COUNTIES OF COOK, WILL, AND DUPAGE, ILLINOIS,
ON THIS 96 DAY OF November 2024.
PRESIDENT AND VILLAGE BOARD MEMBERS:
AYES: NAYS: ABSENT: ABSTAIN:
Janelle Kittridge
Dave Maher
Ken McClafferty
Kevin Shaughnessy
Rick Sniegowski
10
Ron Stapleton
Attest.•
John Egofske, Village President
Charlene M. Smollen, illage Cler GG
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RoadSafe
ROADSAFE TRAFFIC SYSTEMS, INC.
1222E DISK DRIVE
ROMEOVILLE IL, 60446
-`�
(815)372-2300
DATE: 11/13/24
SUBMITTED BY:
MIKE WILCZAK
CONTRACT: VILLAGE OF LEMONT
(815) 419-5811
DESCRIPTION: RAIL CROSSING IMPROVEMENTS - STEPHENST&LEMONTST-LEMONT
mike.wilczak@roadsafetraffic.com
CLIENT # DESCRIPTION
QUANTITY UM
UNIT
TOTAL
1 RAIL CROSSING COMPLETE-STEPHEN ST
1.00 LSU
$ 22,000.00
$ 22,000.00
2 RAIL CROSSING COMPLETE-LEMONT ST
1.00 LSU
$ 23,000.00
$ 23,000.00
3 MOBILIZATION
1.00 LSU
$ 4,750.00
$ 4,750.00
4 TRAFFIC CONTROL AND PROTECTION, (SPECIAL)
1.00 LSU
$ 12,000.00
$ 12,000.00
5 CONSTRUCTION LAYOUT
1.00 LSU
$ 2,900.00
$ 2,900.00
6 RITE OF ENTRY COMPLETE
1.00 LSU
$ 15,000.00
$ 15,000.00
7 *** EXTRA WORK CONTINGENCY
1.00 LSU
$ 5,000,00
$ 5,000.00
TOTAL
$ 84,650.00
A THREE (3) WEEK NOTICE IS REQUIRED BEFORE ANY PORTION OF WORT( CAN BE PERFORMED; QUOTE IS PRICED AS ONE (1) PACKAGE.
EXCLUDES ADD'L INS. PAST IDOT ART. 107.27, RAILROAD, PROFESSIONAL, & POLLUTION INS., TRAINEES, BONDS, PERMITS, TAXES & FEES.
ROADSAFE DOES NOT PROVIDE ISO CG 20 10 10/01 & CG 20 37 10/01 ENDORSEMENTS; WE COULD PROVIDE THE 12/19 ENDORSEMENTS.
*** NOTE: ITEM CAN BE SEPARATED OUT OF THE BID PACKAGE; NOT TO BE BID AS A SEPARATE BID PACKAGE.
IF A PERFORMANCE OR PAYMENT BOND IS NEEDED ADD 0.95%TO THE REQUIRED ITEM UNIT PRICE.
ALL QUOTED PRICES ARE BASED ON WORK BEING PERFORMED DAYTIME MONDAY THROUGH FRIDAY ONLY.
BOLLARDS ARE BID FOR ONE (1) MOBILIZATION OF CONSECUTIVE DAY(S) OF WORK.
PERMANENT PAVEMENT MARKINGS THERMOPLASTIC ARE BID FOR ONE (1) MOBILIZATION OF CONSECUTIVE DAY(S) OF WORK.
PERMANENT PAVEMENT MARKING REMOVAL GRINDING ARE BID FOR ONE (1) MOBILIZATION OF CONSECUTIVE DAY(S) OF WORK.
• AN ADDITIONAL MOBILIZATION TO THE PROJECT WILL BE AN ADDITIONAL CHARGE OF $3,000.00 PER EACH MOBILIZATION.
• ROADSAFE REQUIRES THE PAVEMENT MARKING AREA TO BE A CLEAN AND COMPLETE WORK AREA, FREE OF WORKERS AND EQUIPMENT.
• CLEANING, SWEEPING, AND/OR REMOVAL OF EXISTING PAVEMENT MARKINGS/MARKERS IS EXTRA WORK AND ARE ADD'L BILLABLE SERVICES
• EXTRA WORK WILL BE PAID FOR AT THE CONTRACT PRICE, AN AGREED TO UNIT PRICE, OR ON A FORCE ACCOUNT BASIS.
TRAFFIC CONTROL PRICING IS BASED ON PROVIDING TRAFFIC CONTROL EQUIPMENT ONLY.
• EQUIPMENT WILL BE SET-UP AND STAGED ACCORDING TO THE PLANS AT BID TIME; EQUIP. WILL BE REMOVED ONE (1) TIME ONLY.
• DAILY MOVEMENTS, MAINTENANCE, AND SERVICE ARE NOT INCLUDED IN THE PRICE.
TRAFFIC DETOUR(S) ARE BID FOR ONE (1) SET-UP & ONE (1) TAKE -DOWN; ANY ADD'L WORK WILL BE CHARGED ACCORDINGLY.
QUOTE IS BASED ON WORK BEING PERFORMED DURING THE CONSTRUCTION SEASON.
THE CONSTRUCTION SEASON IS DEFINED BY WORK BEING PERFORMED BETWEEN APRIL UP TILL NOVEMBER.
UNIT PRICING IS BASED ON ROADSAFE PERFORMING THE ENTIRE PAY ITEM.
PLEASE INQUIRE ABOUT ANY PAY ITEM THAT ROADSAFE WILL PERFORM ONLY PARTIAL QUANTITIES.
FINAL PAYMENT IS BASED ON QUANTITIES PERFORMED MULTIPLIED BY THE UNIT PRICING QUOTED.
QUOTED PRICES ABOVE DO NOT INCLUDE ANY OF THE FOLLOWING:
• TEMPORARY DAILY TRAFFIC CLOSURES, TRUCK MOUNTED ATTENUATORS, TRAFFIC SURVEILLANCE/SERVICE, SPOTTERS, &/OR FLAGGERS.
• CHANGEABLE MESSAGE BOARDS, WORK ASSOCIATED WITH BARRIER WALL WORK AND/OR IMPACT ATTENUATORS.
• TRAFFIC CONTROL EQUIPMENT DAILY MOVEMENTS AND MAINTENANCE. NIGHTTIME WORK ZONE LIGHTING.
o
UNLESS OTHERWISE STATED, QUOTE EXCLUDES THE FOLLOWING
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OAF
(A) : MISCELLANEOUS ITEMS
(B) : WORK ASSOCIATED WITH
'1
�'•qy !�
1. TEMPORARY PVMNT. MARKINGS, 2. CORING INTO PAVEMENT,
1. ADA/ACCESS RAMPS, 2. DRIVEWAYS,
■
3. AFADs, 4. RESIDENT NOTIFICATION, 5. NO PARKING SIGNS,
3. BACKFILLING, 4. TRENCHING,
GENfgq�
6. EROSION CONTROL, 7. RESTORATION, 8. LANDSCAPING,
5. DRAINAGE, 6. OPEN HOLES,
��
3' goy
9. STEEL PLATES, 10. ELECTRICAL, 11. NIGHTTIME LIGHTING,
7. RDWY/STRUCTURE CLEAN/REPAIR,
/
12. EXCAVATION, 13. OVERHEAD SIGNS, 14. TRAFFIC SIGNALS,
8. WELDING/BOLT OF LIDS & GRATES,
r s
15. PVMNT. MK. REMOVAL, 16. SNOW REMOVAL, 17. BARRIER WALL.
9. EXISTING SIGNAGE, 10. FENCING.
*** PRICING IS VALID FOR 30 DAYS AFTER THE ABOVE DATE.
PAYMENT NET 30 : NO RETENTION.***
QUOTED BY ROADSAFE TRAFFIC SYSTEMS, INC. 1 OF 1