R-78-24 Approving Professional Services Agreement Between HR Green, Inc. and Village of Lemont, Illinois for USACE Sec 219 2024 Water4,18 Main Street Lemont, IL 60439
TO: Village Board Meeting
FROM: Ted Friedley, Public Works
THROUGH:
SUBJECT: A Resolution Approving Professional Services Agreement Between HR
Green, Inc. and Village of Lemont, Illinois for USACE Sec 219 2024 Water
Main Improvements Construction Engineering
DATE: October 28, 2024
SUMMARY/BACKGROUND
HR Green is assisting the Village with Construction Engineering Services for the 2024 Water
Main Improvement Project.
As outlined in the Agreement, the following tasks are included:
• Construction observation services when called upon. USACE provides inspection and
coordination services as part of the grant agreement, however, based on prior projects
additional services have been needed to supplement USACE.
• Final inspection and prepare final punchlist before project closeout.
• Notice to Proceed - October 2024
• Contractor to start - TBD, November 2024 anticipated
• Project Completion - June 2025
The Proposed agreement authorizes HR Green, Inc. and the Village of Lemont to move
forward with this project. The total not to exceed fees for the project are $30,000.00.
ANALYSIS
$90,000 has been budgeted in FY25 for Army Corp Water Main Project Engineering
Consistency with Village Policy
5-Year Capital Improvement Plan (if applicable)
STAFF RECOMMENDATION
Pass Resolution Approving Professional Services Agreement Between HR Green, Inc. and
Village of Lemont, Illinois for USACE Sec 219 2024 Water Main Improvements Construction
Engineering
BOARD ACTION REQUESTED
Pass Resolution Approving Professional Services Agreement Between HR Green, Inc. and
Village of Lemont, Illinois for USACE Sec 219 2024 Water Main Improvements Construction
Engineering
ATTACHMENTS
A Resolution Approving Professional Services Agreement Between HR Green, Inc. and the
Village of Lemont, Illinois for USACE SEC 219 2024 Water Main Improvements Construction
Engineering.pdf
VILLAGE OF LEMONT
RESOLUTI N
NUMBER R-- 24
A RESOLUTION APPROVING PROFESSIONAL SERIVCES AGREEMENT
BETWEEN HR GREEN, INC. AND THE VILLAGE OF LEMONT, ILLINOIS FOR
USACE SEC 219 2024 WATER MAIN IMPROVEMENTS CONSTRUCTION
ENGINEERING
JOHN EGOFSKE, Village President
CHARLENE M. SMOLLEN, Clerk
JANELLE KITTRIDGE
DA VE MAHER
KENMCCLAFFERTY
KEVIN SHA UGHNESSY
RICK SNIEGOWSKI
RON STAPLETON
Trustees
Published in pamphlet form by authority of the Village President and Board of Trustees of the Village of Lemont oto ro24
RESOLUTION NO. R- -24
A RESOLUTION APPROVING PROFESSIONAL SERIVCES AGREEMENT
BETWEEN HR GREEN, INC. AND THE VILLAGE OF LEMONT, ILLINOIS FOR
USACE SEC 219 2024 WATER MAIN IMPROVEMENTS CONSTRUCTION
ENGINEERING
WHEREAS the Village of Lemont, Counties of Cook, Will, and DuPage, Illinois, ("the
Village") is a municipality in the State of Illinois with full powers to enact Ordinances and adopt
Resolutions for the benefits of the residents of the Village; and
WHEREAS, the Village and HR Green, Inc. wish to enter a professional services
agreement for USACE SEC 219 2024 Water Main Improvements Construction Engineering as
further outlined in the professional services agreement attached hereto as Exhibit A
("Agreement"); and
WHEREAS, the Mayor and Board of Trustees find that it is in the best interests of the
Village to authorize the Agreement attached hereto as Exhibit A.
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of
the Village of Lemont, Counties of Cook, Will and DuPage, Illinois, as follows:
SECTION 1:
That the above recitals and legislative findings are found to be true and correct and are
hereby incorporated herein and made a part hereof as if frilly set forth in their entirety.
SECTION 2:
The Mayor and Board of Trustees of the Village of Lemont hereby approve the
Agreement with HR Green, Inc. in substantially the same form as attached hereto as Exhibit A,
subject to attorney review.
SECTION 3:
The Mayor and Clerk are hereby authorized, respectively, to execute the Agreement with
HR Green, Inc.
SECTION 4:
This Resolution, and its parts, are declared to be severable and any section, subsection,
sentence, clause, provision, or portion of this Resolution that is declared invalid such decision
shall not affect the validity of any other portion of this Resolution, which shall remain in full
force and effect.
SECTION 5:
All Resolutions and Ordinances in conflict herewith are hereby repealed to the extent of
such conflict.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF LEMONTAff�b�
OUNTIES OF COOK, WILL, AND DUPAGE, ILLINOIS,
ON THIS �� DAY OF 2024.
Janelle Kittridge
Dave Maher
Ken McClafferty
Kevin Shaughnessy
Rick Sniegowski
Ron Stapleton
ATTEST:
PRESIDENT AND VILLAGE BOARD MEMBERS:
AYES: NAYES
V
ABSENT: ABSTAIN:
JOHN EGOFSKE
President
Exhibit A
USACE SEC 219 2024 Water Main Improvements Construction Engineering Agreement
PROFESSIONAL SERVICES AGREEMENT
For
Lemont, IL - USACE Sec 219 2024 Water Main Improvements
Construction
Village of Lemont
Mr. George Schafer
Village Administrator
418 Main Street
Lemont, IL 60439
Ph: 815.385.6023
Bruce A. Hill, PE
Municipal Executive — Governmental Services Engineering
HR Green, Inc. 323 Alana Drive
New Lenox, IL 60451
Ph: 815.462.9324
Project No. 2303230.01
October 14, 2024
Version 2.3 02052021
TABLE OF CONTENTS
1.0 PROJECT UNDERSTANDING
2.0 SCOPE OF SERVICES
3.0 DELIVERABLES AND SCHEDULES INCLUDED IN THIS AGREEMENT
4.0 ITEMS NOT INCLUDED IN AGREEMENT/SUPPLEMENTAL SERVICES
5.0 SERVICES BY OTHERS
6.0 CLIENT RESPONSIBILITIES
7.0 PROFESSIONAL SERVICES FEE
8.0 TERMS AND CONDITIONS
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HR' G- reen..:,
Professional Services Agreement
Lemont, IL - USACE Sec 219 2024 WM Imp (Const)
HR Green Project No.: 2303230.01
October 14, 2024
Page 1 of 3
THIS AGREEMENT is between the Village of Lemont (hereafter "CLIENT") and HR Green, Inc.
(hereafter "COMPANY").
1.0 Project Understanding
1.1 General Understanding
The CLIENT has identified a need for replacement of water main on the following streets:
• Walter Street from Weimer Avenue to Peiffer Avenue
• Peiffer Avenue from Walter Street to Warner Avenue
• Glenys Drive from Hillview Drive to Glenys Drive (N/S)
The project is anticipated to consist of installing approximately 2,200 Lin Ft. of a new 8-inch
ductile iron main. The project will also include full water service line installation, driveway
replacement, and patching associated with the water main work under existing pavement.
As of now, the project will start with only awarding the work on Walter Street. If additional
USACE funding becomes available, Peiffer Avenue could be added.
1.2 Design Criteria/Assumptions
• Project is partially funded by a United States Army Corps of Engineers (USACE) Section
219 grant. All USACE guidelines and design criteria will have to be met.
• All water main replacement will be completed within CLIENT's owned right-of-way. No
easements were obtained for the project.
• Replacement of other utilities not identified above, or the entire roadway, is not
anticipated.
2.0 Scope of Services
The CLIENT agrees to employ COMPANY to perform the following services:
2.1 Provide supplementary Construction Observation services when called upon. The
USACE provides QA inspection and project coordination services as part of the
agreement for the grant. In a past project with USACE, CLIENT found that USACE's
QA participation was not up to standards established during similar water main
capital improvement projects, so COMPANY is needed to fill in the inspection &
project management gaps left by the USACE.
2.2 Provide a Final Inspection and prepare a Final Punchlist before closing out the
project.
3.0 Deliverables and Schedules Included in this Agreement
The Project shall be initiated upon authorization by CLIENT.
1. Notice to Proceed — NTP.......................................
2. Contractor Start (Anticipated — T.B.D.) ..................
3. Project Completion Date ........................................
................................ October 2024
....................... November 18, 2024
..................................... June, 2025
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H R re f 1
Professional Services Agreement
Lemont, IL - USACE Sec 219 2024 WM Imp (Const)
HR Green Project No.: 2303230.01
October 14, 2024
Page 2 of 3
This schedule was prepared to include reasonable allowances for review and approval
times required by the CLIENT and public authorities having jurisdiction over the project.
This schedule shall be equitably adjusted as the project progresses, allowing for changes
in the scope of the project requested by the CLIENT or for delays or other causes beyond
the control of COMPANY.
4.0 Items not included in Agreement/Supplemental Services
N/A
Supplemental services not included in the AGREEMENT can be provided by COMPANY
under separate agreement, if desired.
5.0 Services by Others
N/A
6.0 Client Responsibilities
N/A
7.0 Professional Services Fee
7.1 Fees
The fee for services will be based on COMPANY standard hourly rates current at the time
the AGREEMENT is signed. These standard hourly rates are subject to change upon 30
days' written notice. Non -salary expenses directly attributable to the project such as: (1)
living and traveling expenses of employees when away from the home office on business
connected with the project; (2) identifiable communication expenses; (3) identifiable
reproduction costs applicable to the work; and (4) outside services will be charged in
accordance with the rates current at the time the service is done.
7.2 Invoices
Invoices for COMPANY's services will be submitted, on a monthly basis. Invoices will be
due and payable upon receipt in accordance with the Illinois Prompt Payment Act 50ILCS
505. If any invoice is not paid within these timelines, COMPANY may, without waiving any
claim or right against the CLIENT, and without liability whatsoever to the CLIENT, suspend
or terminate the performance of services.
7.3 Extra Services
Any service required but not included as part of this AGREEMENT shall be considered extra
services. Extra services will be billed on a Time and Material basis with prior approval of
the CLIENT.
7.4 Exclusion
This fee does not include attendance at any meetings or public hearings other than those
specifically listed in the Scope of Services. These service items are considered extra and
are billed separately on an hourly basis.
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HR teem,
7.5 Payment
Professional Services Agreement
Lemont, IL - USACE Sec 219 2024 WM Imp (Const)
HR Green Project No.: 2303230.01
October 14, 2024
Page 3 of 3
The CLIENT AGREES to pay COMPANY on the following basis:
Time and material basis with a Not to Exceed fee of: $30,000.00.
8.0 Terms and Conditions
This Agreement is an addendum to and is considered part of the Master Agreement
between CLIENT and COMPANY. All terms and conditions contained in that agreement
apply to this Agreement.
This AGREEMENT is approved and accepted by the CLIENT and COMPANY upon both parties
signing and dating the AGREEMENT. Services will not begin until COMPANY receives a signed
agreement. COMPANY's services shall be limited to those expressly set forth in this
AGREEMENT and COMPANY shall have no other obligations or responsibilities for the Project
except as agreed to in writing. The effective date of the AGREEMENT shall be the last date
entered below.
Sincerely,
HR G EN, INC.
Bruce A. Hill
Municipal Executive — Governmental Services — Engineering
Approved by:
Printed/Typed Name: Timothy J. Hartnett
President — Governmental Services /
Title: Principal Date: October 14, 2024
VILLAGE OF LEMONT
Accepted by:
�F�
Printed/Typed Name: George Schafer
Title: Village Administrator Date:3�
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