R-72-24 Approving Award of Contract 2024 Tree Replacement Project418 lkilain Street I Lemont, IL 60439
THROUGH:
SUBJECT: A Resolution Approving Award of Contract 2024 Tree Replacement
Project
DATE: September 23, 2024
SUMMARY/BACKGROUND
One (1) bid was received on September 13, 2024 for the 2024 Tree Replacement Project,
which work includes the installation of 55 new trees, and all appurtenant construction, Village
Wide.
The low bid amount was submitted by iTrees.com, in the amount of $29,835.00, under the
Engineer's Estimate of $32,250.00. The Public Works Department has previously used this
company for the installation of new trees.
ANALYSIS
The 2024 Tree Preplacement Project is consistent with the Village's 5-Year Capital Plan and
$50,000 is included in the FY25 Budget.
Consistency with Village Policy
5-Year Capital Improvement Plan (if applicable)
STAFF RECOMMENDATION
Pass Resolution Approving Award of Contract 2024 Tree Replacement Project
BOARD ACTION REQUESTED
Pass Resolution Approving Award of Contract 2024 Tree Replacement Project
ATTACHMENTS
A Resolution Approving Award of Contract 2024 Tree Replacement Project.pdf
VILLAGE OF LEMONT
RESOLUTION
NUMBER R- 24
A RESOLUTION APPROVING AWARD OF CONTRACT
2024 TREE REPLACEMENT PROJECT
JOHN EGOFSKE, Village President
CHARLENE M. SMOLLEN, Clerk
JANELLE KITTRIDGE
DA VE MAHER
KEN MCCLAFFERTY
KEVIN SHA UGHNESSY
RICK SNIEGOWSKI
RON STAPLETON
Trustees
Published in pamphlet form by authority of the Village President and Board of Trustees of the Village of Lemont oqj-
n 024
RESOLUTION NO. R- T -24
A RESOLUTION APPROVING AWARD OF CONTRACT
2024 TREE REPLACEMENT PROJECT
WHEREAS the Village of Lemont requires that the 2024 Tree Replacement Project be
completed; and
WHEREAS, the Village seeks to utilize the services of iTrees.com for such work; and
WHEREAS, iTrees.com, PO Box 249, Morris, IL 60450, submitted a low bid for such
work in the amount of $29,835.00.
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of
the Village of Lemont, Counties of Cook, Will and DuPage, Illinois, as follows:
SECTION 1:
The agreement attached hereto as Exhibit A is hereby approved.
SECTION 2:
The Village Administrator is hereby authorized to execute the agreement and to make
minor changes to the document prior to execution that do not materially alter the Village's
obligations, to execute any other agreements and documentation as well as to take any other steps
necessary to carry out this resolution.
SECTION 3:
This Resolution shall be in full force and effect from and after its passage and approval as
provided by law.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF LEMONT, COUNIES F COOK, WILL, AND DUPAGE, ILLINOIS,
ON THIS DAY OF 2024.
PRESIDENT AND VILLAGE BOARD MEMBERS:
AYES: NAYES: ABSENT: ABSTAIN:
Janelle Kittridge
Dave Maher
Ken McClafferty
Kevin Shaughnessy
Rick Sniegowski
Ron Stapleton
JOHN EGOFSKE
President
ATTEST:
CHARTYSTEM. SMOLLEN
Village Clerk
Exhibit A
2024 Tree Replacement Project Contract Page
PHIS AGREEMENT, made and concluded the day of between the Village of
Lemont, acting by and through the Village Administrator as the party of the first part, and
iTrees.com, PO Box 249, Morris, IL, 60450 his/their executors, administrators, successors or
assigns, known as the party of the second part.
2. WITNESSETH: That for and in consideration of the payments and agreements
mentioned in the Proposal hereto attached, to be made and performed by the party of the first
part and according to the terms expressed in the Bond referring to these presents, the party of
the second part agrees with said party of the first part at his/their own proper cost and
expense to do all the work, furnish all the materials and all labor necessary to complete the
work in accordance with the Plans and Specifications hereinafter described, and in full
compliance with all of the terms of this agreement and the requirements of the Engineer
under it.
3. AND, it is also understood and agreed that the Notice to Contractors, Special
Provisions, Proposal and Contract Bond hereto attached, and the Plans as prepared by HR
Green, Inc., and designated as 2024 Tree Replacement Project all essential documents of this
Contract, and are a part hereto.
4. IN WITNESS WHEREOF, the said parties have executed these presents on the date
above mentioned.
Party of the First Part
OF le
ATE The VILLAGE OF LEMONT
ChaMen 1 n, lerkorge Schafer, Village
Adm' sttox
(S E A L) Party of the Second Part
®� C I N ®e� (If a Corporation)
Corporate
Name iTrees.com
By
Secretary President
(Corporate Seal) (If a Co -Partnership)
(SEAL)
Partners doing Business under the name
of
(If an Individual)
(SEAL)
Exhibit B
Engineer's Letter, Bid Tabulation Listing
Main 3 Fax
HRGreen
September 17, 2024
Mr. George Schafer
Village Administrator
Village of Lemont
418 Main Street
Lemont, IL 60439
Re: 2024 Tree Replacement Project
Bid Tabulation
Dear George:
Listed below and on the attached Tabulation of Bids are the results of the September 13, 2024, bid opening for the
above captioned project. One (1) bid was received and checked for accuracy the bid total is under the Engineer's
Estimate of Cost for the total Bid. Our engineer's opinion of probable cost for the full project was calculated as
$32,250.00.
iTrees.com $29,835.00
iTrees.com submitted their bid in the amount of $29,835.00, they are qualified to perform this work. Therefore, we
recommend that the contract be awarded to iTrees.com, PO Box 249, Morris, IL 60450, in the amount of $29,835.00.
If you have any questions or need additional information, please do not hesitate to contact me at
815-320-7130.
Sincerely,
FIR GREEN, INC.
Bruce A. Hill, P.E.
Municipal Services Executive
Enclosure
BAH/ka
J:\2024\2402352\Design\Bid\ltr-091724-Letter_ of Recommendation_2024_Tree _Re placem ent.docx
FIR green Building Communities. Improving Lives,
W
pJp
Q
o
0
0
0
0
0
0
o
o
o
0
q
0N
0000LOC:)
p
o
0
0
�
o
N
�
F-
r-
~
o
LL L)
(Al
fA
6q
Els
6p,
z0
O
Z ()
F-
wz
C0000
o
0
0
0
o
Q
m
v
WwV
aLOLOLOi�o
w
Z
LO
���00
U
O
F-
J
W
a
w
04
w
w
O
o
0
0
O
o
0
F-
R%
Cs
tf5
C7
OS
C7
OS
to
US
O
M
M
ej'
p
Cl)..
'cY
d'
8
to
ab
aO
N
OS
�.���
68
0
N
Z
C
J'
O
ff
d
41
m
�+
w
�-
2
J
4.
p..
d
�
u
�.
LL
O
O
O
O
O
Q
v
v,
O
C
IL
O
O
O
O
O
m
Q
W
a
_
N
Cl)M
U)
to
M
tf)
U-5
to
O
�.
_T
.r
1p
cr-
H
2
2
2
2
7)
Z
Q
W
Q
W
Q
W
Q
W
En
J
O
O
O
Lf>
N
N
M
�
J
r+
Q
O
W
U
a
c
�
❑
O
Z
Ouj
W
V
U
U
C
d
.L.
❑
❑
m
v
O
L)
O
O
of
C�
U)
❑
m
O
U
N
d
F
U)
d
Q
U)
w
V%
❑
J
H
ONQ
N
o
O
o-
Q
Um
Q
O
a)
0)
a)
M
N
n,
O
W
O
F'
C
C
F,
w
W
j
❑
N
a>
N N
S
Z
c
Q
O
z�
O
0
Q
Q
U O N O
M N
Q
V
.�
m
2
Z
W
U
Q
a
m
O
m
Z d O
w
d
.0
Z
W
Q
Z
U
a
?�
Z D E
-
L
0
U
w
F-
LL
"QQ
n
Q
c
c
X�
o
M
F-}
cG
O
2O
O
W 16 O
Z
Z
w
C
a)
L
v
D
Q
Y
Cl)
Q
R
F-
d
m
M
fC0 ac7
COO
C
DL
O
O60
c
(MV d 2
00
F-
F-
SMZd a.
(nm2
W
101