R-65-24 Approving Professional Services Agreement Between HR Green, Inc., and the Village of Lemont, Illinois for 2024 MFT Resurfacing Construction EngineeringTHROUGH:
SUBJECT: A Resolution Approving Professional Services Agreement Between HR
Green, Inc., and the Village of Lemont, Illinois for 2024 MFT Resurfacing
Construction Engineering
DATE: August 26, 2024
SUMMARY/BACKGROUND
HR Green, Inc. is assisting the Village with Construction Engineering for the 2024 MFT
Resurfacing Project.
HR Green will provide Construction Observation services on a time and material, not -to -
exceed contract basis as outlined in the proposal. The hours provided are based on 30
working days.
The Schedule for this project is as follows:
• Notice to Proceed - August 2024
• Contractor Stert - August 2024
• Project Completion Date - November 30, 2024
The proposed agreement authorizes HR Green, Inc. and the Village of Lemont to move
forward with the project. The total not to exceed fees for the project are $85,000.00.
ANALYSIS
This project has been identified in the 5-Year Capital Improvement Program and $238,460 is
included in the FY25 Budget for Resurfacing Engineering
Consistency with Village Policy
5-Year Capital Improvement Plan (if applicable)
STAFF RECOMMENDATION
Pass Resolution Authorizing Professional Services Agreement Between HR Green, Inc., and
Village of Lemont, Illinois for 2024 MFT Resurfacing Construction Engineering
BOARD ACTION REQUESTED
Pass Resolution Authorizing Professional Services Agreement Between HR Green, Inc., and
Village of Lemont, Illinois for 2024 MFT Resurfacing Construction Engineering
ATTACHMENTS
A Resolution Approving Professional Services Agreement Between HR Green, Inc. and the
Village of Lemont, Illinois for 2024 MFT Resurfacing Construction Engineering.pdf
VILLAGE OF LEMONT
RESOLUTION
NUMBER R- b-24
A RESOLUTION APPROVING PROFESSIONAL SERIVCES AGREEMENT
BETWEEN HR GREEN, INC. AND THE VILLAGE OF LEMONT, ILLINOIS FOR 2024
MFT RESURFACING CONSTRUCTION ENGINEERING
JOHN EGOFSKE, Village President
CHARLENE M. SMOLLEN, Clerk
JANELLE KITTRIDGE
DA VE MAHER
KEN MCCLAFFERTY
KE VIN SHA UGHNESSY
RICK SNIEGOWSKI
RON STAPLETON
Trustees
Published in pamphlet form by authority of the Village President and Board of Trustees of the Village of Lemont on "_ _ 024
RESOLUTION NO. R- -24
A RESOLUTION APPROVING PROFESSIONAL SERIVCES AGREEMENT
BETWEEN HR GREEN, INC. AND THE VILLAGE OF LEMONT, ILLINOIS FOR 2024
MFT RESURFACING CONSTRUCTION ENGINEERING
WHEREAS the Village of Lemont, Counties of Cook, Will, and DuPage, Illinois, ("the
Village") is a municipality in the State of Illinois with full powers to enact Ordinances and adopt
Resolutions for the benefits of the residents of the Village; and
WHEREAS, the Village and HR Green, Inc. wish to enter a professional services
agreement for 2024 MFT Resurfacing Construction Engineering as further outlined in the
professional services agreement attached hereto as Exhibit A ("Agreement"); and
WHEREAS, the Mayor and Board of Trustees find that it is in the best interests of the
Village to authorize the Agreement attached hereto as Exhibit A.
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of
the Village of Lemont, Counties of Cook, Will and DuPage, Illinois, as follows:
SECTION 1:
That the above recitals and legislative findings are found to be true and correct and are
hereby incorporated herein and made a part hereof as if frilly set forth in their entirety.
SECTION 2:
The Mayor and Board of Trustees of the Village of Lemont hereby approve the
Agreement with HR Green, Inc. in substantially the same form as attached hereto as Exhibit A,
subject to attorney review.
SECTION 3:
The Mayor and Cleric are hereby authorized, respectively, to execute the Agreement with
HR Green, Inc.
SECTION 4:
This Resolution, and its parts, are declared to be severable and any section, subsection,
sentence, clause, provision, or portion of this Resolution that is declared invalid such decision
shall not affect the validity of any other portion of this Resolution, which shall remain in full
force and effect.
SECTION 5:
All Resolutions and Ordinances in conflict herewith are hereby repealed to the extent of
such conflict.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF LEMONT COUNTIES OF COOK, WILL, AND DUPAGE, ILLINOIS,
ON THIS 0 DAY OF _ 2024.
Janelle Kittridge
Dave Maher
Ken McClafferty
Kevin Shaughnessy
Rick Sniegowski
Ron Stapleton
ATTEST:
PRESIDENT AND VILLAGE BOARD MEMBERS:
AYES: NAYES
V
1,10
CHARLEN M. SMOLLEN
Village Clerk
ABSENT: ABSTAIN:
JOHN EGOFSKE
President
Exhibit A
2024 MFT Resurfacing Construction Engineering Agreement
H RC�'r en
PROFESSIONAL SERVICES AGREEMENT
For
Lemont, IL - 2024 MFT Resurfacing (Construction)
Village of Lemont
Mr. George Schafer
Village Administrator
418 Main Street
Lemont, IL 60439
Ph: 815.385.6023
Bruce A. Hill, PE
Municipal Executive — Governmental Services Engineering
HR Green, Inc. 323 Alana Drive
New Lenox, IL 60451
Ph: 815.462.9324
Project No. 2303922.01
August 5, 2024
Version 2.3 02052021
TABLE OF CONTENTS
1.0 SCOPE OF SERVICES
2.0 DELIVERABLES AND SCHEDULES INCLUDED IN THIS AGREEMENT
3.0 ITEMS NOT INCLUDED IN AGREEMENT/SUPPLEMENTAL SERVICES
4.0 SERVICES BY OTHERS
5.0 CLIENT RESPONSIBILITIES
6.0 PROFESSIONAL SERVICES FEE
7.0 TERMS AND CONDITIONS
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Professional Services Agreement
Lemont, IL - 2024 MFT Resurfacing (Con)
HR Green Project No.: 2303922.01
August 5, 2024
Page 1 of 5
THIS AGREEMENT is between the Village of Lemont (hereafter "CLIENT") and HR Green, Inc.
(hereafter "COMPANY").
1.0 Project Understanding
1.1 General Understanding
The CLIENT has a yearly street resurfacing program. The CLIENT picks the streets and
sets the limits for each street.
1.2 Design Criteria/Assumptions
• IDOT Standard Specifications for Road & Bridge Construction
• Village of Lemont Code
2.0 Scope of Services
The CLIENT agrees to employ COMPANY to perform the following services:
COMPANY will provide Construction Observation Services on a time and material, not -to -
exceed contract amount basis. The man-hours provided for construction observation are
based upon COMPANY providing the CLIENT with construction observation services for
the 2024 MFT Resurfacing Project. The hours provided are based on 30 working days.
Any additional work due to an extended schedule dictated by the contractor's performance
or unanticipated work due to site conditions could warrant a contract addendum.
The following is a breakdown of the various tasks associated with the construction
observation which will be completed by COMPANY.
A. Start Up
COMPANY will complete a preconstruction video of the proposed construction area
to document the existing conditions prior to the start of construction.
COMPANY will ensure that the project details, construction timelines, and any
impacts that the project may create will be coordinated with the CLIENT prior to the
start of construction.
COMPANY will mark, measure, and document contract removal pay items prior to
the contractor starting work.
COMPANY anticipates a Construction Engineer will be onsite for approximately sixty
(60) hours to complete the above noted coordination and construction preparation. A
total of a total of sixty (60) hours have been allotted to complete the project start up.
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Professional Services Agreement
Lemont, IL - 2024 MFT Resurfacing (Con)
FIR Green Project No.: 2303922.01
August 5, 2024
Page 2 of 5
B. Construction Observation
COMPANY will be on -site to observe and verify that items being constructed and
materials being utilized are in general conformance with the approved plans and
specifications and the Illinois Department of Transportation Standard Specifications
for Road and Bridge Construction.
COMPANY will complete Inspector's Daily Reports (IDRs) and a daily diary, measure
and document contract quantities, complete payment estimates, change orders, and
weekly reports. COMPANY will verify that all materials incorporated into this project
are IDOT approved and evidence of material inspection is in compliance with the
Project Procedures Guide and Special Provisions of this contract. COMPANY shall
keep the CLIENT informed as to the progress of construction.
COMPANY anticipates that a Construction Engineer will be onsite approximately forty
(40) hours per week for approximately ten (10) weeks. An additional twenty-five (25)
hours total have been allocated to a Senior Project manager to provide support to the
Construction Engineer during construction observation operations. A total of four -
hundred twenty-five (425) hours have been allotted for daily field construction
observation for this project.
C. Meetings
COMPANY will attend the preconstruction meeting at the CLIENT with the contractor
and subcontractors. A total often (10) hours have been allotted for the Senior Project
Manager to attend the preconstruction meeting and prepare the agenda and complete
the meeting minutes for two (2) additional construction progress meetings.
D. Administration/Coordination
This task will involve the oversight of the project by management, which will include
the on -going review of the project execution, documentation, schedule and budget,
contract file management, and general correspondence between COMPANY,
CLIENT, the contractor, and subcontractors. COMPANY has allotted sixteen (16)
hours for the Senior Project Manager and administrative support for the project.
E. Project Close Out
COMPANY anticipates approximately eighty (80) hours to complete the project
closeout and final documentation for this project. This task includes the preparation
of final job records, completion of punch list, final payment estimate, final change
order, and all necessary coordination with IDOT to close out the MFT section number.
F. Material Testing
Seeco Consultants, Inc. will provide the Quality Assurance Material Testing Services
for this project. Quality Assurance testing for asphalt and concrete shall be completed
in accordance with IDOT QC/QA requirement.
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Professional Services Agreement
Lemont, IL - 2024 MFT Resurfacing (Con)
HR Green Project No.: 2303922.01
August 5, 2024
Page 3 of 5
Disclaimer
COMPANY shall not supervise, direct or have any control over the contractor's work.
COMPANY shall not have any responsibility for the construction means, methods,
techniques, sequences or procedures selected by the contractor. Also, COMPANY is not
responsible for the contractor's safety precautions or programs in connection with this work.
These rights and responsibilities are solely those of the contractor.
COMPANY shall not be responsible for any acts or omissions of the contractor,
subcontractor or any entity performing any portion or the work, or any agents or employees
of any of them. COMPANY does not guarantee the performance of the contractor and shall
not be responsible for the contractor's failure to perform its work in accordance with the
contract drawings and documents.
3.0 Deliverables and Schedules Included in this Agreement
Notice to Proceed — NTP................................................................................. August, 2024
Contractor Start (Anticipated — T.B.D.).............................................................August, 2024
Project Completion Date....................................................................... November 30, 2024
This schedule shall be equitably adjusted as the project progresses, allowing for changes
in the scope of the project requested by the CLIENT or for delays or other causes beyond
the control of COMPANY.
4.0 Items not included in Agreement/Supplemental Services
The following items are not included as part of this AGREEMENT (an additional agreement
will be proposed for construction engineering once the low bidder has established their
project schedule):
N/A
Supplemental services not included in the AGREEMENT can be provided by COMPANY
under separate agreement, if desired.
5.0 Services by Others
Seeco Consultants, Inc. will perform the following services:
Provide QA Testing Services
6.0 Client Responsibilities
N/A
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Professional Services Agreement
Lemont, IL - 2024 MFT Resurfacing (Con)
HR Green Project No.: 2303922.01
August 5, 2024
Page 4 of 5
7.0 Professional Services Fee
7.1 Fees
The fee for services will be based on COMPANY standard hourly rates current at the time
the AGREEMENT is signed. These standard hourly rates are subject to change upon 30
days' written notice. Non -salary expenses directly attributable to the project such as: (1)
living and traveling expenses of employees when away from the home office on business
connected with the project; (2) identifiable communication expenses; (3) identifiable
reproduction costs applicable to the work; and (4) outside services will be charged in
accordance with the rates current at the time the service is done.
7.2 Invoices
Invoices for COMPANY's services will be submitted, on a monthly basis. Invoices will be
due and payable upon receipt in accordance with the Illinois Prompt Payment Act 50ILCS
505. If any invoice is not paid within these timelines, COMPANY may, without waiving any
claim or right against the CLIENT, and without liability whatsoever to the CLIENT, suspend
or terminate the performance of services.
7.3 Extra Services
Any service required but not included as part of this AGREEMENT shall be considered extra
services. Extra services will be billed on a Time and Material basis with prior approval of
the CLIENT.
7.4 Exclusion
This fee does not include attendance at any meetings or public hearings other than those
specifically listed in the Scope of Services. These service items are considered extra and
are billed separately on an hourly basis.
7.5 Payment
The CLIENT AGREES to pay COMPANY on the following basis:
Time and Material basis with a Not to Exceed fee: $85,000.00.
8.0 Terms and Conditions
This Agreement is an addendum to and is considered part of the Master Agreement
between CLIENT and COMPANY. All terms and conditions contained in that agreement
apply to this Agreement.
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Professional Services Agreement
Lemont, IL - 2024 MFT Resurfacing (Con)
HR Green Project No.: 2303922.01
August 5, 2024
Page 5 of 5
This AGREEMENT is approved and accepted by the CLIENT and COMPANY upon both parties
signing and dating the AGREEMENT. Services will not begin until COMPANY receives a signed
agreement. COMPANY's services shall be limited to those expressly set forth in this
AGREEMENT and COMPANY shall have no other obligations or responsibilities for the Project
except as agreed to in writing. The effective date of the AGREEMENT shall be the last date
entered below.
Sincerely,
HR GREEN, INC.
",I4 4---,
Bruce A. Hill
Municipal Executive — Governmental Services — Engineering
Approved by:
)"d.
Printed/Typed Name: Timothy J. Hartnett
President — Governmental Services /
Title: Principal Date: August 5, 2024
VILLAGE OF LEMONT
Accepted by:
Printed/Typed Name
G /ora Schafer
Title: Villaqe Administrator
Date: -)—
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