R-42-24 Approving Professional Services Agreement Between HR2 VILLAGE OF
EMONT418 Main Street I Lemont, IL 60439
TO: Village Board Meeting
FROM: Ted Friedley, Public Works
THROUGH:
SUBJECT: A Resolution Approving Professional Services Agreement Between HR
Green, Inc. and the Village of Lemont, Illinois for Copper Ridge & Township
Trail Connection Design Engineering
DATE: June 10, 2024
SUMMARY/BACKGROUND
HR Green is assisting the Village with design engineering services for the Copper Ridge &
Township trail connection.
As outlined in the Agreement, the following tasks are included;
• Notice to proceed May 2024
• 60% submittal June 2024
• 100% submittal July 2024
• Client bid opening July 2024
• Client Council award contract July 2024
• Contractor start August 2024
* Project completion October 2024
The proposed agreement authorizes HR Green, Inc. and the Village of Lemont to move
forward with this project. The total not to exceed fees for the project are $22,000.00.
ANALYSIS
$32,000 has been budgeted in FY25 for design and construction engineering for this project.
Consistency with Village Policy
5-Year Capital Improvement Plan (if applicable)
STAFF RECOMMENDATION
Pass Resolution Authorizing Professional Services Agreement Between HR Green, Inc. and
Village of Lemont for Copper Ridge & Township Trail Connection Design Engineering Services
BOARD ACTION REQUESTED
Pass Resolution Authorizing Professional Services Agreement Between HR Green, Inc. and
Village of Lemont for Copper Ridge & Township Trail Connection Design Engineering Services
ATTACHMENTS
A Resolution Approving Professional Services Agreement Between HR Green, Inc and the
Village of Lemont, Illinois for Copper Ridge & Township Trail Connection Design
Engineering.pdf
VILLAGE OF LEMONT
RESOLUTION
NUMBER R- q L-24
A RESOLUTION APPROVING PROFESSIONAL SERIVCES AGREEMENT
BETWEEN HR GREEN, INC. AND THE VILLAGE OF LEMONT, ILLINOIS FOR
COPPER RIDGE & TOWNSHIP TRAIL CONNECTION DESIGN ENGINEERING
JOHN EGOFSKE, Village President
CHARLENE M. SMOLLEN, Clerk
JANELLE KITTRIDGE
DA VE MAHER
KEN MCCLAFFERTY
KEVIN SHA UGHNESSY
RICK SNIEGOWSKI
RON STAPLETON
Trustees
Published in pamphlet form by authority of the Village President and Board of Trustees of the Village of Lemont on/V -/t?2024
RESOLUTION NO. R- q -24
A RESOLUTION APPROVING PROFESSIONAL SERIVCES AGREEMENT
BETWEEN HR GREEN, INC. AND THE VILLAGE OF LEMONT, ILLINOIS FOR
COPPER RIDGE & TOWNSHIP TRAIL CONNECTION DESIGN ENGINEERING
WHEREAS the Village of Lemont, Counties of Cook, Will, and DuPage, Illinois, ("the
Village") is a municipality in the State of Illinois with full powers to enact Ordinances and adopt
Resolutions for the benefits of the residents of the Village; and
WHEREAS, the Village and HR Green, Inc. wish to enter a professional services
agreement for Copper Ridge & Township Trail connection Design Engineering Services as
further outlined in the professional services agreement attached hereto as Exhibit A
("Agreement"); and
WHEREAS, the Mayor and Board of Trustees find that it is in the best interests of the
Village to authorize the Agreement attached hereto as Exhibit A.
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of
the Village of Lemont, Counties of Cook, Will and DuPage, Illinois, as follows:
SECTION l:
That the above recitals and legislative findings are found to be true and correct and are
hereby incorporated herein and made a part hereof as if frilly set forth in their entirety.
SECTION 2:
The Mayor and Board of Trustees of the Village of Lemont hereby approve the
Agreement with HR Green, Inc. in substantially the same form as attached hereto as Exhibit A,
subject to attorney review.
SECTION 3:
The Mayor and Clerk are hereby authorized, respectively, to execute the Agreement with
HR Green, Inc.
SECTION 4:
This Resolution, and its parts, are declared to be severable and any section, subsection,
sentence, clause, provision, or portion of this Resolution that is declared invalid such decision
shall not affect the validity of any other portion of this Resolution, which shall remain in full
force and effect.
SECTION 5:
All Resolutions and Ordinances in conflict herewith are hereby repealed to the extent of
such conflict.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF LEMONT, &14
NTIES OF COOK, WILL, AND DUPAGE, ILLINOIS,
ON THIS DAY OF 2024.
Janelle Kittridge
Dave Maher
Ken McClafferty
Kevin Shaughnessy
Rick Sniegowski
Ron Stapleton
ATTEST:
PRESIDENT AND VILLAGE BOARD MEMBERS:
AYES: NAYES
V
CHARL : SMOLLEN
Villve Yrk
ABSENT: ABSTAIN:
JOHN EGOFSKE
President
Exhibit A
Copper Ridge & Township Trail Connection Design Engineering Services Agreement
HRGreen.
PROFESSIONAL SERVICES AGREEMENT
For
Lemont, IL - 2024 Copper Ridge & Township Trail Connection
Design Engineering
Village of Lemont
Mr. George Schafer
Village Administrator
418 Main Street
Lemont, IL 60439
Ph: 815.385.6023
Bruce A. Hill, PE
Municipal Executive — Governmental Services Engineering
HR Green, Inc. 323 Alana Drive
New Lenox, IL 60451
Ph: 815.462.9324
Project No. 2402351
April 30, 2024
Version 2.3 02052021
TABLE OF CONTENTS
1.0 PROJECT UNDERSTANDING
2.0 SCOPE OF SERVICES
3.0 DELIVERABLES AND SCHEDULES INCLUDED IN THIS AGREEMENT
4.0 ITEMS NOT INCLUDED IN AGREEMENT/SUPPLEMENTAL SERVICES
5.0 SERVICES BY OTHERS
6.0 CLIENT RESPONSIBILITIES
7.0 PROFESSIONAL SERVICES FEE
8.0 TERMS AND CONDITIONS
Version2.3 02052021
Professional Services Agreement
Lemont, IL — Copper Ridge & Township Trail Connection -Design
HR Green Project No.: 2402351
April 30, 2024
HRGreen® Page 1 of 5
THIS AGREEMENT is between the Village of Posen (hereafter "CLIENT") and HR GREEN, INC.
(hereafter "COMPANY").
1.0 Project Understanding
1.1 General Understanding
The CLIENT has identified a need for a limestone screening stone pathway that will
connect the public sidewalk at Copper Ridge Subdivision to the existing Lemont Township
screening stone pathway about 730' south of the Copper Ridge public sidewalk.
1.2 Design Criteria/Assumptions
• IDOT Standard Specifications for Road & Bridge Construction
• Village of Lemont UDO
2.0 Scope of Services
The CLIENT agrees to employ COMPANY to perform the following services:
Topographic Survey
COMPANY will perform a Topographic Survey of the subject area identified as part of PIN
22-30-401-001 located at the northeast corner of Lemont Township Park in Lemont, IL.
Topographic Survey will locate visible existing surface improvements and site topography
along the path marked in red on Figure 1, being approximately 700 lineal feet. Existing
utilities will be surveyed from visible above ground evidence, flags or markings. Storm,
sanitary sewer and watermain structures will be surveyed, including rim elevation, invert
pipe size, direction and elevation as observed at unlocked manholes including the next
upstream and downstream structure. Trees lying within the limits described above and
having a diameter of 6" or greater will be located. Tree size and type (coniferous or
deciduous) will be referenced within the topographic base map. Survey will reference
existing NGS control stations, Illinois State Plane Coordinate System East Zone
NAD83(2011) and NAVD88 (US Survey Feet). The drawing will be completed in
AutoCAD Civil 3D release 2023 including one -foot contours according to the Illinois
minimum standards for Topographic Surveys. Because the topographic data collected will
be used specifically for in-house design, a Topographic Survey Plat will not be prepared
and therefore is not included within this contract.
Design Engineering
COMPANY will seek "as -built plans" and/or masterplans for the Copper Ridge
development and Lemont Township Heritage Woodland Sanctuary. This includes any
previous topographic survey, design plans and/or plats for Copper Ridge and the
township's trails.
COMPANY will also solicit information from the utility companies with facilities within the
project limits. This gathered information will be added to our CADD plans to develop
improvement plans to avoid and/or minimize impacts with existing utilities.
Version2.3 02052021
Professional Services Agreement
Lemont, IL — Copper Ridge & Township Trail Connection -Design
HR Green Project No.: 2402351
April 30, 2024
HRGreen® Page 2 of 5
COMPANY will prepare plans for the project with submittals at 60%, 90% (Internal Only),
and 100% design phase.
3.0
Plan Sheets will include:
Cover Sheet
General Notes/Standards
Summary of Quantities
Standard Details/Typical Sections
Sidewalk Plan Views
To Include:
■ Spot Grades (Grading)
■ Dimension Controls
Erosion Control
No. of Sheets (Estimated):
(1) Sheet
(1) Sheet
(1) Sheet
(1) Sheet
(2) Sheet
(1) Sheet
COMPANY will develop and assemble the contract plans and special provisions for local
bidding. These will be submitted for review at the 90% (Internal Only) and 100% design
stages.
Opinions of Probable Construction Cost (OPCC) will be developed and refined throughout
the design process and submitted with each deliverable. These costs will be determined
using pay items and the latest historical unit prices available for the area.
Comments received at each submittal will be addressed, and a disposition of comments
will be provided. An HR Green engineer will review all construction documents before their
submittal at appropriate milestones for completeness, accuracy, and constructability.
COMPANY will attend bid opening, review bids, and recommend bidder to the CLIENT for
approval.
Deliverables and Schedules Included in this Agreement
1. Notice to Proceed — NTP.......................................................................................
May 2024
2. 60% Submittal..................................................................................
June 10, 2024
3. 100% Submittal...............................................................................................
July 15, 2024
4. CLIENT Bid opening........................................................................................
July 15, 2024
5. CLIENT Council award contract......................................................................
July 22, 2024
6. Contractor Start (Anticipated — T.B.D.).......................................................
August 12, 2024
7. Project Completion Date............................................................................October
30, 2024
This schedule was prepared to include reasonable allowances for review and approval
times required by the CLIENT and public authorities having jurisdiction over the project.
This schedule shall be equitably adjusted as the project progresses, allowing for changes
in the scope of the project requested by the CLIENT or for delays or other causes beyond
the control of COMPANY.
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Professional Services Agreement
Lemont, IL — Copper Ridge & Township Trail Connection -Design
HR Green Project No.: 2402351
April 30, 2024
H RG reen ® Page 3 of 5
4.0 Items not included in Agreement/Supplemental Services
The following items are not included as part of this AGREEMENT:
Construction Engineering Services — Another agreement will be submitted for these
services.
Supplemental services not included in the AGREEMENT can be provided by COMPANY
under separate agreement, if desired.
5.0 Services by Others
Seeco — LPC 662/663 Preparation
6.0 Client Responsibilities
Provide Copper Ridge As-Builts if needed.
7.0 Professional Services Fee
7.1 Fees
The fee for services will be based on COMPANY standard hourly rates current at the time
the AGREEMENT is signed. These standard hourly rates are subject to change upon 30
days' written notice. Non -salary expenses directly attributable to the project such as: (1)
living and traveling expenses of employees when away from the home office on business
connected with the project; (2) identifiable communication expenses; (3) identifiable
reproduction costs applicable to the work; and (4) outside services will be charged in
accordance with the rates current at the time the service is done.
7.2 Invoices
Invoices for COMPANY's services will be submitted, on a monthly basis. Invoices will be
due and payable upon receipt in accordance with the Illinois Prompt Payment Act 50ILCS
505. If any invoice is not paid within these timelines, COMPANY may, without waiving any
claim or right against the CLIENT, and without liability whatsoever to the CLIENT, suspend
or terminate the performance of services.
7.3 Extra Services
Any service required but not included as part of this AGREEMENT shall be considered extra
services. Extra services will be billed on a Time and Material basis with prior approval of
the CLIENT.
7.4 Exclusion
This fee does not include attendance at any meetings or public hearings other than those
specifically listed in the Scope of Services. These service items are considered extra and
are billed separately on an hourly basis.
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Professional Services Agreement
Lemont, IL — Copper Ridge & Township Trail Connection -Design
HR Green Project No.: 2402351
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H RGreen . Page 4 of 5
7.5 Payment
The CLIENT AGREES to pay COMPANY on the following basis
Time and material basis with a Not to Exceed fee of $22,000.00.
8.0 Terms and Conditions
This AGREEMENT is approved and accepted by the CLIENT and COMPANY upon both parties
signing and dating the AGREEMENT. COMPANY's services shall be limited to those expressly
set forth in this AGREEMENT and COMPANY shall have no other obligations or responsibilities
for the Project except as agreed to in writing. The effective date of the AGREEMENT shall be the
last date entered below.
This AGREEMENT is approved and accepted by the CLIENT and COMPANY upon both parties
signing and dating the AGREEMENT. COMPANY's services shall be limited to those expressly
set forth in this AGREEMENT and COMPANY shall have no other obligations or responsibilities
for the Project except as agreed to in writing. The effective date of the AGREEMENT shall be the
last date entered below.
Sincerely,
HR GREEN, INC.
Bruce A. Hill
Municipal Executive — Governmental
Title: Services — Engineering Date: April 30, 2024
Approved :
pp b Y
Printed/Typed Name: Timothy J. Hartnett
President — Governmental
Title: Services/Principal Date: April 30, 2024
VILLAGE OF LEMONT
Accepted by:
Printed/Typed Name
G orae Schafer
Title: Village Administrator Date: ((
J:\2024\2402351\Admin\Contract\Client\2402351_PSA_Lemont, IL -Copper Ridge & Township
r L,
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Figure 1.
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