R-36-24 Authorizing the Purchase and Installation of a Security`'
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418 Main Street I Lemont, IL 60439
TO: Village Board Meeting
FROM: Ted Friedley, Public Works
THROUGH:
SUBJECT: A Resolution Authorizing the Purchase and Installation of a Security
Camera System for the Public Works Facility
DATE: May 13, 2024
SUMMARY/BACKGROUND
It has become necessary to replace an aging security camera system at the Public Works
Facility. The security cameras were installed in 2006 with the construction of the building, with
updates performed a few years later. The system is at the end of its useful life and needs
replacement.
Staff obtained pricing from the contractor that has replaced cameras at other Village of Lemont
facilities. The scope of the work entails the following:
• Furnish and installation of eight (8) cameras and mounts along the exterior of the
building.
• Furnish and install one (1) dome camera in the vestibule.
• Furnish and install one (1) Axis POE switch and server with up to Sixteen (16)
licenses.
• Furnish and install all category six cabling and J hook pathways.
• Furnish and install cable patch panels and wire managers as required within the
existing rack.
• Furnish and install internal conduit stubs where required.
• Demo all existing cameras and old cabling.
• Provide camera station on -site training once the new system is installed and
working.
The proposal provided by Lombardi Electric Inc. is in the amount of $52,762.00.
ANALYSIS
Consistency with Village Policy
5-Year Capital Improvement Plan (if applicable)
STAFF RECOMMENDATION
Pass Resolution Waiving the Bid Requirement and Authorizing the Purchase and Installation
of a Security Camera System for the Public Works Facility
BOARD ACTION REQUESTED
Pass Resolution Waiving the Bid Requirement and Authorizing the Purchase and Installation
of a Security Camera System for the Public Works Facility
ATTACHMENTS
A Resolution Authorizing the Purchase and Installation of a Security Camera System for the
Public Works Facility.pdf
VILLAGE OF LEMONT
RESOLUTION
NUMBER R- -24
A RESOLUTION AUTHORIZING THE PURCHASE AND INSTALLATION OF A
SECURITY CAMERA SYSTEM FOR THE PUBLIC WORKS FACILITY
JOHN EGOFSKE, Village President
CHARLENE M. SMOLLEN, Clerk
JANELLE KITTRIDGE
DA VE MAHER
KEN MCCLAFFERTY
KEVIN SHAUGHNESSY
RICK SNIEGOWSKI
RON STAPLETON
Trustees
Published in pamphlet form by authority of the Village President and Board of Trustees of the Village of Lemont o'�5 2024
RESOLUTION NO. R- -!) -24
A RESOLUTION AUTHORIZING THE PURCHASE AND INSTALLATION OF A
SECURITY CAMERA SYSTEM FOR THE PUBLIC WORKS FACILITY
WHEREAS, it has become necessary for the Village of Lemont ("Village") to upgrade
the Security Camera System at the Public Works Facility; and
WHEREAS, the proposal was submitted by Lombardi Electric, Inc. for the Security
Camera System; and
WHEREAS, the proposal submitted has been reviewed and recommended for approval
by Village staff, and
WHEREAS, Section 5/8-9-1 of the Illinois Municipal Code (65 ILCS 5/8-9-1) allows the
Board of Trustees of the Village of Lemont ("Village Board"), upon a vote of two-thirds of the
trustees then holding office, to waive the requirements for competitive bidding; and
WHEREAS, the President and Village Board have detennined that it is advisable,
necessary, and in the best interests of the Village to waive the formal necessities of competitive
bidding and authorize the Purchase and Installation of a Security Camera System for the Public
Works Facility from Lombardi Electric, Inc., a copy of which is attached hereto as Exhibit A, at a
price not to exceed $52,762.00.
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of
the Village of Lemont, Counties of Cook, Will and DuPage, Illinois, as follows:
SECTION 1:
The Foregoing findings and recitals are hereby adopted as section One of this Resolution
and are incorporated by reference as if set forth verbatim herein.
SECTION 2:
Waiver of Public Bid Requirements and Authority to Purchase. The Village Board hereby
waives the competitive bidding requirements otherwise applicable to the Purchase and
Installation of a Security Camera System for the Public Works Facility from Lombardi Electric,
Inc. at a priced not to exceed of $52,762.00, attached hereto as Exhibit A.
SECTION 3:
The Village President, Village Administrator, or his Designee are authorized to execute
any documents and take any other steps necessary to purchase and installation of a security
camera system for the Public Works facility with Lombardi Electric, Inc. at a price not to exceed
$52,762.00, and to otherwise carry out this Resolution.
SECTION 4:
This Resolution shall be in fill force and effect from and after its passage and approval as
provided by law.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF LEMONT, COUNTIES OF COOK, WILL, AND DUPAGE, ILLINOIS,
ON THIS 13 DAY OF _ 2024.
Janelle Kittridge
Dave Maher
Ken McClafferty
Kevin Shaughnessy
Rick Sniegowski
Ron Stapleton
ATTEST:
PRESIDENT AND VILLAGE BOARD MEMBERS:
AYES: NAYES
11
CHARLE E M. SMOLLEN
Village Clerk
OF
r�,
ABSENT: ABSTAIN:
JOHN EGOFSKE
President
Exhibit A
Security Camera System for Public Works Facility Proposal
LOMBARDI
ELECTRIC, INC.
May 7, 2024
Randy Earnest
Operations Superintendent
Village of Lemont Public Works
RE: Security Camera System Upgrade REV 1:
Dear Randy:
We are pleased to submit our lump sum pricing for the above -referenced project. Our price is
based on the scope of work provided to us.
Budget Bose Bid Pricing-$52,762
Scope of Work
Proposal includes labor, supervision, materials, tools, and equipment necessary to furnish and
install the scope of work.
1. Furnish and install (8) Axis P32 dome cameras and mounts along the exterior of the
building.
2. Furnish and install (1) Axis M32 dome camera in the vestibule of the building
entrance.
3. Furnish and install (1) Axis POE switch and (1) Axis server with up to 16 licenses.
4. Furnish and install all category 6 cabling and open routed J hook pathways back to
the existing rack in the server room.
5. Furnish and install cable patch panels and wire managers required within the
existing rack.
6. Furnish and install internal conduit stubs where required. We will use existing
exterior pathways to feed new cameras.
7. Demo all existing cameras and old cabling.
8. Provide camera station on -site training once the new system is installed and
working.
Clarifications:
➢ No premium time is included in this pricing.
➢ IBEW local union 134 labor will be provided for the installation.
161 Covington Drive I Bloomingdale, 1160108 1 Phone: 630-825-0223 1 Fax: 630-825-0229
LOMBARDI
ELECTRIC. INC.
➢ All old camera components are being replaced, including cabling.
➢ Permit pricing included.
➢ Cameras are 4K.
Thank you for giving us the opportunity to bid on this project. If you have any questions, please
let us know.
Sincerely,
Jim Gagliardi
Lombardi Electric, Inc.
jim@lombardielectric.com