R-31-24 Amending Resolution R-02-22 Approving a Retainer Agreement with All Together, LLCWE1VIOIVT
418 Main Street I Lemont, IL 60439
TO: Village Board Meeting
FROM: Jason Berry, Community Development
THROUGH:
SUBJECT: A Resolution Amending Resolution R-02-22 Approving a Retainer
Agreement with All Together, LLC
DATE: April 22, 2024
SUMMARY/BACKGROUND
The Village of Lemont continues to pursue its strategic communications and marketing goals,
with a focus on Lemont Downtown as a destination for residents and visitors.
The Village has worked with All Together Studio since 2021. This amendment continues their
retainer agreement through the end of FY 2024-25.
ANALYSIS
Consistency with Village Policy
STAFF RECOMMENDATION
Approve the Resolution.
BOARD ACTION REQUESTED
Motion to Approve the Resolution.
ATTACHMENTS
A Resolution Amending Resolution R-02-22 Approving a Retainer Agreement with All
Together, LLC
VILLAGE OF LEMONT
RESOLUTION
NUMBER R-_:jL-24
A RESOLUTION AMENDING RESOLUTION R-02-22 APPROVING
A RETAINER AGREEMENT WITH ALL TOGETHER, LLC
JOHN EGOFSKE, Village President
CHARLENE M. SMOLLEN, Clerk
JANELLE KITTRIDGE
DA VE MAHER
KEN MCCLAFFERTY
KEVIN SHA UGHNESSY
RICK SNIEGOWSKI
RON STAPLETON
Trustees
Published in pamphlet form by authority of the Village President and Board of Trustees of the Village of Lemont on r - Z,z - ��
RESOLUTION NO. R-31-24
A RESOLUTION AMENDING RESOLUTION R-02-22 APPROVING
A RETAINER AGREEMENTS WITH ALL TOGETHER, LLC
WHEREAS, the Village of Lemont, Counties of Cook, Will and DuPage, Illinois, ("the
Village") is a municipality in the state of Illinois with full powers to enact ordinances and adopt
resolutions for the benefit of the residents of the Village; and
WHEREAS, on March 22, 2021 the Village approved Resolution R-17-21 to enter into a
contract services agreement and a retainer agreement for a Lemont Communications Strategy;
and
WHEREAS, on January 24, 2022 the Village approved Resolution R-02-22 to amend a
contract services agreement and a retainer agreement for a Lemont Communications Strategy;
and
WHEREAS, the Village is desirous to amend and extend the retainer agreement until
April, 2025 as further outlined in the agreements attached as Exhibit A ("Agreement"); and
WHEREAS, the Village President and Board of Trustees find that it is in the best interests
of the Village to authorize an Amended Agreement with All Together, LLC;
NOW, THEREFORE BE IT RESOLVED by the Village President and Board of
Trustees of the Village of Lemont, Cook, Will, and DuPage Counties, Illinois, as follows:
SECTION 1: RECITALS
That the above recitals and legislative findings are found to be true and correct and are
hereby incorporated herein and made a part hereof, as if fully set forth in their entirety.
SECTION 2:
The Village President and the Board of Trustees hereby approve the Agreement attached
hereto as Exhibit A.
SECTION 3:
The Village President or his designee is hereby authorized to execute the Agreement between
the Village and All Together, LLC in substantially the form attached hereto as Exhibit "A.".
SECTION 4: EFFECTIVE DATE
This Resolution shall be in full force and effect from and after its passage, approval and
publication in pamphlet form as provided by law.
ADOPTED this '2 7 th day of r 1 I 12024.
PASSED AND APPROVED BY THE VILLAGE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF LEMONT, COI�JNTIES OF COOK, WILL, AND
DUPAGE, ILLINOIS, ON THIS Z-Z th day of YI , 2024.
VILLAGE PRESIDENT AND VILLAGE BOARD MEMBERS:
AYES: NAYS: ABSENT: ABSTAIN:
Janelle Kittridge
Dave Maher V/
Ken McClafferty V/
Kevin Shaughnessy /
Rick Sniegowski V
Ron Stapleton
Approved:
John Egofske, Village President
Attest:
C arlene M. Smollen, VilNge Clerk
G� 0 F t F
v �
ItLIN®l�
Exhibit A
Retainer Agreement between All Together, LLC (Consultant) and the Village of Lemont (Client).
P
4
April 9, 2024
Retainer Agreement between ALL TOGETHER, LLC (Consultant) and the VILLAGE OF LEMONT
(Client).
Ongoing Marketing Strategy: $4,180
0 Maintain bi-weekly newsletter distribution
0 Create 2-3 boosted social posts per month, plus event -focused social content
o Create 1 video/reel per month
o Write and pitch stories to media outlets (1-2 per marketing push, 6/8 per year)
0 Write 2 blog posts per month (1 focused on theme, 1 featuring events or businesses)
0 6-8 site visits per year to gather video content
o Manage and plan monthly virtual meetings with staff
o Manage and plan quarterly merchant meetings (in person)
o Design and support programs/events related to each marketing push
o Design of print ads and marketing materials
o Management of google ads
0 Maintenance of website and SEO
o Work with Enjoy Illinois to share stories from Lemont
• Social Media Management: $1,500
0 4-5 Social Posts Per Week for Instagram and Facebook (Trial of TikTok) with Social
Captions, Content Creation, and Monthly Calendar
o Engage with social account comments and direct messages, engage with Merchant posts
o Build quarterly social reports
o Includes 2 hours of content review/refinement per month from All Together
• TOTAL RETAINER AMOUNT: $5,680
All Together will proceed with marketing communication services for the period of May 2024 to April 2025.
The total retainer amount of $5,780 will be billed on a monthly basis. Work priority and schedule will be at
the discretion of the Client and will normally occur between the hours of 9AM to 5PM on weekdays unless
otherwise specified.
Any additional services or hours requested of the All Together team beyond those listed in this agreement
will be conducted on an hourly basis and billed according to discounted retainer billing rates listed below.
If requested, a fee estimate will be provided for a task or an assignment based on a defined work scope.
Staff Retainer Rate
$ 160
Any expenses exclusive of normal overhead are not included in this agreement and will be incurred
directly by the client.
Invoicing: The project will be billed monthly through project completion.
Termination: Notwithstanding any contrary provision contained elsewhere in this Agreement, this
Agreement and the rights and obligations hereunder may be terminated:
- by Client immediately if Consultant defaults in the performance of Consultant's obligations under
this Agreement, including failure to provide the products or services set forth in the Statement of
Work within the times specified. Any moneys due to Consultant shall be compensated fairly
against actual work performed; or
by Consultant immediately if Client defaults in the performance of its obligations under this
Agreement.
Either party then may terminate this agreement by providing 30 days advance written notice, which notice
shall not be provided until at least 30 days subsequent to the execution date of this agreement.
Ownership of Work Product: All Materials developed or prepared by All Together or its employees or
Subcontractors for Client hereunder shall become the property of Client and deemed "Work Product"
provided that (i) the Materials are produced in final form (i.e., ready to be disseminated to the public) by All
Together for Client; and (ii) Client has paid to All Together all fees and costs associated with creating and,
where applicable, producing the Materials. All title and interest to Work Product shall vest in Client as
"works made for hire" within the meaning of the United States Copyright Act.
Trademarks: All Together may create or develop trademarks for Client, in the form of taglines, slogans,
logos, designs, or product and brand names (collectively, the "Marks"). Client shall ultimately be
responsible for confirming availability and registering such Marks.
Marketing: Client hereby grants All Together the right to use the name and service marks of Client in its
marketing materials or other oral, electronic, or written promotions, which shall include naming Client as a
client of All Together and a brief scope of services provided. In addition, Client hereby grants All Together
the right to display the final Work Product created through this scope of work on All Together's website
and in promotional materials.
Compliance with Laws: All Together shall give notices and comply with laws, ordinances, rules,
regulations, and orders of all public authorities applicable to these services and shall comply with all
federal, state, and local tax laws and social security, unemployment compensation, and workers
compensation acts applicable to the performance of these services.
Equal Opportunity: Each party represents that it is an equal opportunity employer and will operate to
comply with all applicable federal, state, and local laws relating to equal employment opportunities, and if
required, with the rules or regulations enforced by the Office of Federal Contract Compliance or any similar
federal or state agency monitoring employment practices or government contracts.
Conflicts of Interest: All Together certifies that no employee or officer of any agency with an interest in the
Agreement has any pecuniary interest in the business of the Client or this Agreement, nor does any
employee or officer have an interest that would conflict in any manner or degree with the Consultant's
performance of this Agreement.
Entire Agreement: This Agreement contains the full understanding of the parties with respect to the
subject matter hereof, and it supersedes all prior proposals, agreements, memoranda, statements and
representations, written or oral, between the parties.
Please indicate acceptance of this agreement by signing one copy and emailing it to
raziz@alltogetherstudio.com. All Together will begin work after receiving written authorization to proceed
via email.
All Together appreciates the opportunity to provide Village of Lemont with ongoing marketing, and
communication services on a retainer basis.
VaM�")#P I �A*#,,
Rachael Aziz Signature
Principal
All Together
4/9/2024
BMW
Printed Name
Date