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R-18-24 Approving Professional Services Agreement Between HR Village of Lemont for 2024 MFT Resurfacing Design Engineering Services418 �1/laln Street j I-ernont, IL 60439 TO: Village Board Meeting FROM: Ted Friedley THROUGH: SUBJECT: A Resolution Approving Professional Services Agreement Between HR Green, Inc. and the Village of Lemont, Illinois for 2024 MFT Resurfacing Design Engineering Services DATE: April 8, 2024 SUMMARY/BACKGROUND HR Green is assisting the Village with Design Engineering Services for the 2024 MFT Resurfacing Project. As outlined in the Agreement, the following tasks Are included in this Agreement Notice to Proceed Final Documents Client bid opening Client Council award contract Contractor Start Project Completion The proposed agreement authorizes HR Green, Inc. and the Village of Lemont to move forward with this project. The total not to exceed fees for the project are $65,000.00. Consistency with Village Policy 5-Year Capital Improvement Plan (if applicable) STAFF RECOMMENDATION Pass A Resolution Approving Professional Services Agreement Between HR Green, Inc. and the Village of Lemont, Illinois for 2024 MFT Resurfacing Design Engineering Services BOARD ACTION REQUESTED Pass A Resolution Approving Professional Services Agreement Between HR Green, Inc. and the Village of Lemont, Illinois for 2024 MFT Resurfacing Design Engineering Services r_a3 VILLAGE OF LEMONT A RESOLUTION APPROVING PROFESSIONAL SERVVCES AGREEMENT BETWEEN HR GREEN, INC. AND THE VILLAGE OF LEMONT, ILLINOIS FOR 2024 MFT RESURFACING DESIGN ENGINEERING SERVICES JOHN EGOFSKE, Village President CHARLENE M. SMOLLEN, Clerk JANELLE KITTRIDGE DA VE MAHER KEN MCCLAFFERTY KEVIN SHA UGHNESSY RICK SNIEGO PVSKI RON STAPLETON Trustees Published in pamphlet form by authority of the Village President and Board of Trustees of the Village of Lemont on" 9- 2024 RESOLUTION NO. R- i -24 A RESOLUTION APPROVING PROFESSIONAL SERIVCES AGREEMENT BETWEEN HR GREEN, INC. AND THE VILLAGE OF LEMONT, ILLINOIS FOR 2024 MFT RESURFACING DESIGN ENGINEERING SERVICES WHEREAS the Village of Lemont, Counties of Cook, Will, and DuPage, Illinois, ("the Village") is a municipality in the State of Illinois with full powers to enact Ordinances and adopt Resolutions for the benefits of the residents of the Village; and WHEREAS, the Village and IIR Green, Inc. wish to enter a professional services agreement for 2024 MFT Resurfacing Design Engineering Services as further outlined in the professional services agreement attached hereto as Exhibit A ("Agreement"); and WHEREAS, the Mayor and Board of Trustees find that it is in the best interests of the Village to authorize the Agreement attached hereto as Exhibit A. NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of Lemont, Counties of Cook, Will and DuPage, Illinois, as follows: SECTION 1: That the above recitals and legislative findings are found to be true and correct and are hereby incorporated herein and made a part hereof as if fully set forth in their entirety. SECTION 2: The Mayor and Board of Trustees of the Village of Lemont hereby approve the Agreement with HR Green, Inc. in substantially the same form as attached hereto as Exhibit A, subject to attorney review. SECTION 3: The Mayor and Clerk are hereby authorized, respectively, to execute the Agreement with HR Green, Inc. SECTION 4: This Resolution, and its parts, are declared to be severable and any section, subsection, sentence, clause, provision, or portion of this Resolution that is declared invalid such decision shall not affect the validity of any other portion of this Resolution, which shall remain in full force and effect. SECTION 5: All Resolutions and Ordinances in conflict herewith are hereby repealed to the extent of such conflict. PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF TIIE VILLAGE OF LEMONT, COUNTIES OF COOK, WILL, AND DUPAGE, ILLINOIS, ON THIS DAY OF 1 2024. Janelle Kittridge Dave Maher Ken McClafferty Kevin Shaughnessy Rick Sniegowski Ron Stapleton PRESIDENT AND VILLAGE BOARD MEMBERS: AYES: NAYES 0 ATTEST: CHARLENE 1 tOLLEN Village Clerk ABSENT: ABSTAIN: V JOHN EGOFSKE President Exhibit A 2024 MFT Resurfacing Design Engineering Services Agreement For Lemont, IL - 2024 MFT Resurfacing Design Engineering Village of Lemont Mr. George Schafer Village Administrator 418 Main Street Lemont, IL 60439 Ph: 815.385.6023 Bruce A. Hill, PE Municipal Executive — Governmental Services Engineering HR Green, Inc. 323 Alana Drive New Lenox, IL 60451 Ph: 815.462.9324 Project No. 2303922 March 11, 2024 Version 2.3 02052021 TABLE OF CONTENTS 1.0 PROJECT UNDERSTANDING 2.0 SCOPE OF SERVICES [c����]��UI�:7e\:1�7.�1e\�I�LY�P,1_��1�1_�xy[�[�I��17��7�Ii:I[.�el 7x�ui�►�� 4.0 ITEMS NOT INCLUDED IN AGREEMENT/SUPPLEMENTAL SERVICES 5.0 SERVICES BY OTHERS 6.0 CLIENT RESPONSIBILITIES 7.0 PROFESSIONAL SERVICES FEE 8.0 TERMS AND CONDITIONS Version2.3 02052021 Professional Services Agreement Lemont, IL - 2024 MFT Resurfacing HR Green Project No.: 2303922 March 11, 2024 Page 1 of 3 THIS AGREEMENT is between the Village of Lemont (hereafter "CLIENT') and HR GREEN, INC. (hereafter "COMPANY"). 1.0 Project Understanding 1.1 General Understanding The CLIENT has identified a need for roadway improvements Village wide. Hot -mix asphalt surface removal and resurfacing, leveling binder (machine method), hot -mix asphalt surface course, Class D patches, spot combination curb and gutter removal and replacement, spot sidewalk removal and replacement (especially ADA crossings), thermoplastic pavement markings, and all appurtenant construction will be what is proposed in this project. 1.2 Design Criteria/Assumptions • IDOT Standard Specifications for Road & Bridge Construction ® Village of Lemont UDO 2.0 Scope of Services The CLIENT agrees to employ COMPANY to perform the following services: 2.1 Prepare construction specifications and contract documents using CLIENT and Illinois DOT Standard Specifications (for 100% design stage). 2.2 Provide a final Opinion of Probable Cost for the project to file with the completed documents. 2.3 Develop a final project schedule for advertisement, bidding, and construction completion. 2.4 Submit to IDOT for approval of use of MFT funding for this project. 2.5 Attend bid opening, review bids, and recommend bidder to the CLIENT for approval. 3.0 Deliverables and Schedules Included in this Agreement 1. Notice to Proceed — NTP................................................................................... March 2024 2. Final Documents....................................................................................... March 29, 2024 3. CLIENT Bid opening April 12, 2024 4. CLIENT Council award contract..................................................................... April 22, 2024 5. Contractor Start (Anticipated — T.B.D. June 1, 2024 6. Project Completion Date........................................................................September 30, 2024 This schedule was prepared to include reasonable allowances for review and approval times required by the CLIENT and public authorities having jurisdiction over the project. This schedule shall be equitably adjusted as the project progresses, allowing for changes in the scope of the project requested by the CLIENT or for delays or other causes beyond the control of COMPANY. Version2.3 02052021 Professional Services Agreement Lemont, IL - 2024 MFT Resurfacing HR Green Project No.: 2303922 �_ . �..x March 11, 2024 , I`, -1i -�'�{I Page 2 of 3 4.0 Items not included in Agreement/Supplemental Services The following items are not included as part of this AGREEMENT: Supplemental services not included in the AGREEMENT can be provided by COMPANY under separate agreement, if desired. 5.0 Services by Others Seeco Consultants, Inc. — LPC 662/663 & any preliminary cores that are needed. 6.0 Client Responsibilities N/A 7.0 Professional Services Fee 7.1 Fees The fee for services will be based on COMPANY standard hourly rates current at the time the AGREEMENT is signed. These standard hourly rates are subject to change upon 30 days' written notice. Non -salary expenses directly attributable to the project such as: (1) living and traveling expenses of employees when away from the home office on business connected with the project; (2) identifiable communication expenses; (3) identifiable reproduction costs applicable to the work; and (4) outside services will be charged in accordance with the rates current at the time the service is done. 7.2 Invoices Invoices for COMPANY's services will be submitted, on a monthly basis. Invoices will be due and payable upon receipt in accordance with the Illinois Prompt Payment Act 501LCS 505. If any invoice is not paid within these timelines, COMPANY may, without waiving any claim or right against the CLIENT, and without liability whatsoever to the CLIENT, suspend or terminate the performance of services. 7.3 Extra Services Any service required but not included as part of this AGREEMENT shall be considered extra services. Extra services will be billed on a Time and Material basis with prior approval of the CLIENT. 7.4 Exclusion This fee does not include attendance at any meetings or public hearings other than those specifically listed in the Scope of Services. These service items are considered extra and are billed separately on an hourly basis. 7.5 Payment The CLIENT AGREES to pay COMPANY on the following basis: Lump Sum amount of $65,000.00. Version2.3 02052021 Professional Services Agreement Lemont, IL - 2024 MFT Resurfacing HR Green Project No.: 2303922 March 11, 2024 Page 3 of 3 8.0 Terms and Conditions This Agreement is an addendum to and is considered part of the Master Agreement between CLIENT and COMPANY. All terms and conditions contained in that agreement apply to this Agreement. This AGREEMENT is approved and accepted by the CLIENT and COMPANY upon both parties signing and dating the AGREEMENT. COMPANY's services shall be limited to those expressly set forth in this AGREEMENT and COMPANY shall have no other obligations or responsibilities for the Project except as agreed to in writing. The effective date of the AGREEMENT shall be the last date entered below. Sincerely, HR GREEN, INC. Bruce A. Hill Municipal Executive — Governmental Title: Services — Engineering Date: March 11, 2024 Approved b r�� "' -� App : y Printed/Typed Name: Timothy J. Hartnett President — Governmental Title: Services/Principal Date: March 11, 2024 VILLAGE OF LEMONT Accepted by: Printed/Typed Name: Title: Village Administi J.\2023\2303922\Admin\Contract\Client\PSA_2303922_Lemont, IL-2024 MFT Resurfacing 3,11.24 Design.docx Version2.3 02052021