Loading...
R-10-24 Approving Professional Services Agreement Between HR Green, Inc. and Village of Lemont, Illinois for State Street LAFO Resurfacing Preliminary Phase I Engineering Servicesa- 10- 2, 418 Main Street I Lemont, IL 60439 TO: Village Board Meeting FROM: Ted Friedley, Public Works THROUGH: SUBJECT: A Resolution Approving Professional Services Agreement Between HR Green, Inc. and Village of Lemont, Illinois for State Street LAFO Resurfacing Preliminary Phase I Engineering Services DATE: February 12, 2024 SUMMARY/BACKGROUND The Village of Lemont Public Works Department prepared an RFQ for the State Street LAFO Resurfacing project and received responses from four (4) Firms. HR Green was selected following the IDOT Qualification Based Selection (QBS) process for Preliminary Phase I, Design Phase II and Construction Phase III Engineering Services. This agreement is for Phase I preliminary engineering services for an amount not to exceed $12,500.00. As outlined in the Agreement, the following tasks Are included in this Agreement: Phase I Engineering HR Green, Inc. will prepare a Phase I Study and Design Report for the proposed improvements for resurfacing of State Street. The Phase I Study and Report will be prepared to FHWA Standards and it has been anticipated that this project will be processed following Local Agency Functional Overlay (LAFO) guidelines utilizing IDOT BLR Form 46300. A. Early Coordination 1. Coordinate and schedule a kick-off meeting with VILLAGE, IDOT Local Roads, and Southwest Conference Planning Liaison. 2. Complete and submit Project Program Information (PPI) form. B. Data Collection and Review 1. Prepare aerial mosaics of the project limits to be used for exhibits and meetings. The latest County aerials will be utilized. 2. Coordinate with utility companies to obtain maps of utilities within the project limits and place this information on CADD base maps. 3. Request existing roadway and utility plans from the VILLAGE (where available). C. Preliminary Design Studies 1. Prepare location maps. 2. Prepare existing and proposed typical section sheets. 3. Prepare the resurfacing plan sheets (1" = 50' base maps). D. Phase I Report 1. Prepare draft Phase I LAFO Submittal (BLR 46300) and report exhibits. 2. Preliminary Opinions of Probable Costs will be developed. 3. Provide IDOT two (2) draft reports for review and comment by Village staff. 4. Address IDOT's preliminary report and prepare final Phase I Report. E. Meetings 1. This project will require the following meetings during Phase 1: a. Phase I Kick-off with IDOT (virtual Webex meeting). b. In -person meeting at Village. c. Meeting Information: • COMPANY will have two (2) representatives at all meetings. • COMPANY will prepare meeting minutes. F. Pavement Cores and Soils Investigation COMPANY will retain the services of a geotechnical sub - consultant to perform the geotechnical investigation for the project. The tasks to be performed as part of the project will include pavement cores (at 1,000-ft intervals, up to 2' depth) in accordance with IDOT geotechnical standards. IDOT will require the necessary analysis and certifications for Clean Construction Demolition Debris (CCDD) as part of the project and the sub - consultant will develop the required reports and IEPA certification forms (LPC 662/663) to be included as part of the Phase I Project Report. ANALYSIS Consistency with Village Policy 5-Year Capital Improvement Plan (if applicable) STAFF RECOMMENDATION Pass Resolution Authorizing Professional Services Agreement Between HR Green, Inc. and Village of Lemont, Illinois for State Street LAFO Resurfacing Phase I Preliminary Engineering Services. BOARD ACTION REQUESTED Pass Resolution Authorizing Professional Services Agreement Between HR Green, Inc. and Village of Lemont, Illinois for State Street LAFO Resurfacing Phase I Preliminary Engineering Services. ATTACHMENTS A Resolution Approving Professional Services Agreement Between HR Green, Inc. and Village of Lemont, Illinois for State Street LAFO Resurfacing Preliminary Phase I Engineering Services.pdf VILLAGE OF LEMONT RESOLUTION NUMBER R- -24 A RESOLUTION APPROVING PROFESSIONAL SERIVCES AGREEMENT BETWEEN HR GREEN, INC. AND THE VILLAGE OF LEMONT, ILLINOIS FOR STATE STREET LAFO RESURFACING PRELIMINARY PHASE I ENGINEERING SERVICES JOHN EGOFSKE, Village President CHARLENE M. SMOLLEN, Clerk JANELLE KITTRIDGE DAVE MAHER KEN MCCLAFFERTY KEVIN SHA UGHNESSY RICK SNIEGOWSKI RON STAPLETON Trustees Published in pamphlet form by authority of the Village President and Board of Trustees of the Village of Lemont o,� �+�2024 RESOLUTION NO. R- IrO -24 A RESOLUTION APPROVING PROFESSIONAL SERIVCES AGREEMENT BETWEEN HR GREEN, INC. AND THE VILLAGE OF LEMONT, ILLINOIS FOR STATE STREET LAFO RESURFACING PRELIMINARY PHASE I ENGINEERING SERVICES WHEREAS the Village of Lemont, Counties of Cook, Will, and DuPage, Illinois, ("the Village") is a municipality in the State of Illinois with full powers to enact Ordinances and adopt Resolutions for the benefits of the residents of the Village; and WHEREAS, the Village and HR Green, Inc. wish to enter a professional services agreement for State Street LAFO Resurfacing Preliminary Phase I Engineering services as further outlined in the professional services agreement attached hereto as Exhibit A ("Agreement'); and WHEREAS, the Mayor and Board of Trustees find that it is in the best interests of the Village to authorize the Agreement attached hereto as Exhibit A. NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of Lemont, Counties of Cook, Will and DuPage, Illinois, as follows: SECTION 1: That the above recitals and legislative findings are found to be true and correct and are hereby incorporated herein and made a part hereof as if fully set forth in their entirety. SECTION 2: The Mayor and Board of Trustees of the Village of Lemont hereby approve the Agreement with HR Green, Inc. in substantially the same form as attached hereto as Exhibit A, subject to attorney review. SECTION 3: The Mayor and Clerk are hereby authorized, respectively, to execute the Agreement with HR Green, Inc. SECTION 4: This Resolution, and its parts, are declared to be severable and any section, subsection, sentence, clause, provision, or portion of this Resolution that is declared invalid such decision shall not affect the validity of any other portion of this Resolution, which shall remain in full force and effect. SECTION 5: All Resolutions and Ordinances in conflict herewith are hereby repealed to the extent of such conflict. PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF LEMONT, COUNTIES OF COOK, WILL, AND DUPAGE, ILLINOIS, ON THIS DAY OF Cq 2024. ti PRESIDENT AND VILLAGE BOARD MEMBERS: AYES:: NAYES: ABSENT: ABSTAIN: Janelle Kittridge Dave Maher IrA Ken McClafferty Kevin Shaughnessy Rick Sniegowski Ron Stapleton ATTEST: JOHN EGOFSKE President I �90 4&!9 1 '� CHARLENE IkI.SMOLLEN Village Clerk 4LIti0, Exhibit A State Street LAFO Resurfacing Preliminary Phase I Engineering Services Agreement HRGreen. PROFESSIONAL SERVICES AGREEMENT For State Street LAFO Village of Lemont Mr. George Schafer, Village Administrator 418 Main Street Lemont, IL 60439 815.257.1550 gschafer(a)lemont.il.us Prepared by: Bruce A. Hill, PE Municipal Executive — Governmental Services HR Green, Inc. 323 Alana Drive New Lenox, IL 60451 815.320.7130 Bruce. hill(cDhrgeen.com Reviewed by: Timothy J. Hartnett President, Governmental Services / Principal HR Green Project Number: 2303599 January 30, 2024 Version 2.3 02052021 TABLE OF CONTENTS 1.0 PROJECT UNDERSTANDING 2.0 SCOPE OF SERVICES 3.0 DELIVERABLES AND SCHEDULES INCLUDED IN THIS AGREEMENT 4.0 ITEMS NOT INCLUDED IN AGREEMENT/SUPPLEMENTAL SERVICES 5.0 SERVICES BY OTHERS 6.0 CLIENT RESPONSIBILITIES 7.0 PROFESSIONAL SERVICES FEE 8.0 TERMS AND CONDITIONS Version2.3 02052021 HRGreen® Professional Services Agreement State Street LAFO HR Green Project No.: 2303599 January 30, 2024 Page 1 of 4 THIS AGREEMENT is between Village of Lemont (hereafter "CLIENT") and HR Green, Inc. (hereafter "COMPANY"). 1.0 Project Understanding The Village of Lemont (VILLAGE) proposes to improve State Street by resurfacing it from Cass Street to 127th Street. The total length of improvements is approximately 5,700 feet or 1.08 miles. The general scope of the improvements are hot -mix asphalt surface removal and resurfacing, sidewalk and ADA ramp removal and replacement, spot curb and gutter removal and replacement, pavement marking, pavement patching, structure adjustments, and landscape restoration. 2.0 Scope of Services The CLIENT agrees to employ COMPANY to perform the following services: Phase I Engineering HR Green, Inc. (COMPANY) will prepare a Phase I Study and Design Report for the proposed improvements for resurfacing of State Street. The Phase I Study and Report will be prepared to FHWA Standards and it has been anticipated that this project will be processed following Local Agency Functional Overlay (LAFO) guidelines utilizing IDOT BLR Form 46300. A. Early Coordination 1. Coordinate and schedule a kick-off meeting with VILLAGE, IDOT Local Roads, and Southwest Conference Planning Liaison; 2. Complete and submit Project Program Information (PPI) form. B. Data Collection and Review 1. Prepare aerial mosaics of the project limits to be used for exhibits and meetings. The latest County aerials will be utilized; 2. Coordinate with utility companies to obtain maps of utilities within the project limits and place this information on CADD base maps; 3. Request existing roadway and utility plans from the VILLAGE (where available). C. Preliminary Design Studies 1. Prepare location maps; 2. Prepare existing and proposed typical section sheets; 3. Prepare the resurfacing plan sheets (1" = 50' base maps). D. Phase I Report 1. Prepare draft Phase I LAFO Submittal (BLR 46300) and report exhibits; 2. Preliminary Opinions of Probable Costs will be developed; 3. Provide IDOT two (2) draft reports for review and comment by Village staff; 4. Address IDOT's preliminary report and prepare final Phase I Report. Version2.3 02052021 HRGreen® Professional Services Agreement State Street LAFO HR Green Project No.: 2303599 January 30, 2024 Page 2 of 4 E. Meetings 1. This project will require the following meetings during Phase I: a. Phase I Kick-off with IDOT (virtual Webex meeting); b. In -person meeting at Village; c. Meeting Information: • COMPANY will have two (2) representatives at all meetings; • COMPANY will prepare meeting minutes. F. Pavement Cores and Soils Investigation COMPANY will retain the services of a geotechnical sub -consultant to perform the geotechnical investigation for the project. The tasks to be performed as part of the project will include pavement cores (at 1,000-ft intervals, up to 2' depth) in accordance with IDOT geotechnical standards. IDOT will require the necessary analysis and certifications for Clean Construction Demolition Debris (CCDD) as part of the project and the sub -consultant will develop the required reports and IEPA certification forms (LPC 662/663) to be included as part of the Phase I Project Report. 3.0 Deliverables and Schedules Included in this Agreement The Company will provide the Client 2 approved copies of the Project Development Report Schedule: The project will be complete within 120 days from the receipt of Notice to Proceed. It is anticipated that the PDR will be completed before September 30, 2024 , which is the end of Federal Fiscal Year 2024 This schedule was prepared to include reasonable allowances for review and approval times required by the CLIENT and public authorities having jurisdiction over the project. This schedule shall be equitably adjusted as the project progresses, allowing for changes in the scope of the project requested by the CLIENT or for delays or other causes beyond the control of COMPANY. 4.0 Items not included in Agreement/Supplemental Services The following items are not included as part of this AGREEMENT: - Phase II Engineering - Phase III Engineering - Construction Supplemental services not included in the AGREEMENT can be provided by COMPANY under separate agreement, if desired. Version2.3 02052021 HRGreen. 5.0 Services by Others None 6.0 Client Responsibilities None 7.0 Professional Services Fee 7.1 Fees Professional Services Agreement State Street LAFO HR Green Project No.: 2303599 January 30, 2024 Page 3 of 4 The fee for services will be based on COMPANY standard hourly rates current at the time the AGREEMENT is signed. These standard hourly rates are subject to change upon 30 days' written notice. Non -salary expenses directly attributable to the project such as: (1) living and traveling expenses of employees when away from the home office on business connected with the project; (2) identifiable communication expenses; (3) identifiable reproduction costs applicable to the work; and (4) outside services will be charged in accordance with the rates current at the time the service is done. 7.2 Invoices Invoices for COMPANY's services shall be submitted, on a monthly basis. Invoices shall be due and payable upon receip tin accordance with Illinois Prompt Payment Act 50 I LCS505 Extra Services Any service required but not included as part of this AGREEMENT shall be considered extra services. Extra services will be billed on a Time and Material basis with prior approval of the CLIENT. 7.3 Exclusion This fee does not include attendance at any meetings or public hearings other than those specifically listed in the Scope of Services. These service items are considered extra and are billed separately on an hourly basis. 7.4 Payment The CLIENT AGREES to pay COMPANY on the following basis: Lump sum amount of $12,500 for all of the work as specified in the Agreement $12,500.00. Version2.3 02052021 HRGreen. 8.0 Terms and Conditions Professional Services Agreement State Street LAFO HR Green Project No.: 2303599 January 30, 2024 Page 4 of 4 This Agreement is an addendum to and is considered part of the Master Agreement between CLIENT and COMPANY. All terms and conditions contained in that agreement apply to this Agreement. This AGREEMENT is approved and accepted by the CLIENT and COMPANY upon both parties signing and dating the AGREEMENT. Services will not begin until COMPANY receives a signed agreement. COMPANY's services shall be limited to those expressly set forth in this AGREEMENT and COMPANY shall have no other obligations or responsibilities for the Project except as agreed to in writing. The effective date of the AGREEMENT shall be the last date entered below. Sincerely, HR GREEN, INC. z a *,Z-( Bruce A. Hill, PE Approved by: Printed/Typed Name: Timothy J. Hartnett President — Governmental Services / Title: Principal Date 1 /30/24 VILLAGE OF LEMONT Accepted by: Printed/Typed Name: George Schafer Title: Village Administrator Date: 2-(q —Zy J:\2023\2303599\Adm i n\Contract\Client\pro-013024-State_St_LAFO-bh.docx Version2.3 02052021