R-40-15 Res Providing for the Destruction of Certain Verbatim Recordings of Closed Mtgs RESOLUTION NO. R-If0-15
A RESOLUTION PROVIDING FOR THE DESTRUCTION
OF CERTAIN VERBATIM RECORDINGS OF CLOSED SESSION MEETINGS
WHEREAS,the President and Board of Trustees of the Village of Lemont have
maintained verbatim recordings of all closed session meetings of the Village of Lemont in
accordance with and as required by Section 2.06 the Open Meetings Act(5 ILCS 120/1 et se q.)
(the"Act"); and q)
WHEREAS, the Act allows verbatim records of closed meetings or closed sessions of
open meetings ("Closed Session Meetings")to be destroyed without notification to, or the
approval of, a records commission under the Local Records Act, no less than 18 months after the
completion of the meeting recorded, but only after:
1. The President and Board of Trustees approve the destruction of a particular
recording; and
2. The President and Board of Trustees approve minutes of the closed session
meeting that meet the written minutes requirements of subsection 2.06 (a) of the
Act; and
WHEREAS, the Village of Lemont wishes to destroy certain verbatim recordings of
Closed Session Meetings as permitted under the Act;
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD
OF TRUSTEES AS FOLLOWS:
SECTION 1: The foregoing findings and recitals, and each of them, are hereby adopted as
Section 1 of this Resolution and are incorporated by reference as if set forth verbatim herein.
SECTION 2: The President and Board of Trustees hereby approve the minutes for all of
the Closed Session Meetings set forth in Exhibit A, attached hereto and incorporated by
reference herein.
SECTION 3: The President and Board of Trustees hereby authorize the destruction of
all verbatim recordings of the Closed Session Meetings identified in Exhibit A, and hereby direct
Village of Lemont staff to destroy said verbatim recordings on the destruction dates set forth in
Exhibit A, or as soon thereafter as practicable.
SECTION 4: This Resolution shall be in full force and effect from and after its passage
as provided by law. All prior resolutions,motions and orders in conflict herewith are hereby
repealed,to the extent of such conflict.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF LEMONT, COUNTIES OF COOK, WILL AND DUPAGE,
ILLINOIS on this 10th day of August,2015.
PRESIDENT AND VILLAGE BOARD MEMBERS:
AYES: NAYS: ABSENT: ABSTAIN
Debby Blatzer V
Paul Chialdikas r/
Clifford Miklos V
Ron Stapleton
Rick Sniegowski
Jeanette Virgilio
BRIAN REAVES cJ
A ST:
President
eL4
CHARLENE M. SMOLLEN
Village Clerk
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EXHIBIT A
Closed Session Verbatim Recordings Destruction Schedule
08-10-15 08-09-16
02-09-15
02-23-15 08-10-15 08-23-16
03-09-15 08-10-15 09-09-16
04-13-15 08-10-15 10-13-16
05-11-15 08-10-15 11-11-16
06-08-15 08-10-15 12-08-16
06-22-15 08-10-15 12-22-16
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