R-48-14 Resolution Approving Purchase of Daily Commuter Parking Machines from Total Parking Solutions Resolution No. R1 ' f Lf
A Resolution Approving Purchase of
Daily Commuter Parking Machines from Total Parking Solutions
WHEREAS, it has become necessary for the Village of Lemont ("Village") to replace
and upgrade certain daily commuter parking machines located in the Village; and
WHEREAS, the Village purchased the existing daily commuter parking machines from
Total Parking Solutions, and Total Parking Solutions has maintained the existing machines for
the past nine years; and
WHEREAS, Total Parking Solutions submitted a proposal to Village staff to replace and
upgrade the existing machines; and
WHEREAS, Section 5/8-9-1 of the Illinois Municipal Code (65 ILCS 5/8-9-1) allows
the Board of Trustees of the Village ("Village Board"), upon a vote of two-thirds of the trustees
then holding office,to waive the requirements for competitive bidding; and
WHEREAS, upon receipt and review of the proposal submitted, the President and
Village Board have determined that it is advisable, necessary and in the best interests of the
Village to waive competitive bidding and accept the proposal submitted by Total Parking
Solutions for the purchase of new daily commuter parking machines, a copy of which is attached
hereto as Exhibit A.
NOW THEREFORE, BE IT RESOLVED BY THE VILLAGE BOARD OF
TRUSTEES OF THE VILLAGE OF LEMONT, COOK, WILL & DU PAGE COUNTIES,
ILLINOIS that:
SECTION ONE: Incorporation of Recitals. The foregoing findings and recitals are
hereby adopted as Section One of this Resolution and are incorporated by reference as if set forth
verbatim herein.
SECTION TWO: Waiver of Public Bid Requirements and Authority to Purchase.
The Village Board hereby waives the competitive bidding requirements otherwise applicable to
the purchase of new daily commuter parking machines and accepts the proposal submitted by
Total Parking Solutions for the purchase of the new machines.
SECTION THREE: The Village Administrator or his designee is hereby authorized to
execute any documents and take any other steps necessary to purchase new daily commuter
parking machines in accordance with the quote submitted by Total Parking Solutions attached
hereto as Exhibit A, and to otherwise carry out this Resolution.
SECTION FOUR: This Resolution shall be in full force and effect from and after its
passage and approval as provided by law.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF LEMONT,yUNTIES OF COOK, WILL AND DUPAGE,
ILLINOIS on this Aft day of �,�,� , 2014.
1
PRESIDENT AND VILLAGE BOARD MEMBERS:
AYES: NAYS: ABSENT: ABSTAIN
Debby Blatzer
Paul Chialdikas 1//
Clifford Miklos
Ron Stapleton
Rick Sniegowski
Jeanette Virgilio /
RI- K. REAVES
President
AT EST:
/!/
CHARLENE M. SMOLLEN
Village Clerk
EXHIBIT A
Total Parking Solutions Proposal
EXHIBIT A
Total Parking Solutions Inc.
Village of Lemont
Parking Equipment Proposal
July 8, 2014
Equipment
3 Cale CWT BA Pay by Space Terminal $ 36,600.00
Cabinet stainless steel construction - black, AC powered with battery backup, includes card
reader, CashCode bill acceptor, 1,000 note capacity canister, spare note and coin canisters,
keypad for multi-space w/communication board, display, fully programmable 3" x 6" anti-glare
display, vandal resistant Lexan protected, backlit LCD with light sensor, GSM modem and
antennae, one roll receipt paper, instruction graphics, installation hardware, one year warranty on
parts and service, training for collection and first line maintenance, two hours WebOffice central
management system training, two days/six hours on site commuter instruction by TPS staff,
shipping F.O.B. Village of Lemont
Installation, terminal mounting, and activation no charge
Trade—in for old pay stations -$ 1,500.00
Total Equipment $ 35,100.00
Cale"WebOffice"Central Management System
Provides cellular communication for:
• real time credit card payment processing, PCI compliant
• alarms and warnings sent via SMS text or e-mail to owner and/or service technician
• remote access to maintenance, statistical and financial reporting (built-in report generator
can export data as Excel or PDF files)
• remote enforcement via web-enabled device(i.e., Iphone, Droid, !pad, laptop)
• "Passport"pay by phone integration
$ 80.00 per terminal per month $ 960.00 per unit
Total WebOffice-Year one $ 2,880.00
Total $37,980.00
T P S
Total Parking Solutions Inc.
"Passport Parking"Pay By Phone/App
Provides commuters the ability to pay for parking no charge*
by phone or mobile app, fully integrated with Cale WebOffice
*There is no cost to the Village. A .37 cent per transaction convenience fee is paid by the
corn muter.
Includes set up and integration, providing signage, and providing and distribute informational
flyers first two days of start up
Service and Maintenance Coverage
Year one no charge
Year two full 100% parts and labor $ 1,260.00 per unit
*Includes regularly scheduled quarterly preventive maintenance inspections
TERMS AND CONDITIONS
Delivery typically 4 to 6 weeks after order
F.O.B.job site
Payment Terms 50%billable upon placement of order, balance
due upon completion of installation
Notes 110-volt power must be provided to point of
terminal mounting, does not include any
necessary concrete work
Proposed by:
Total Parking Solutions, Inc.
7 1 '
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Joseph T. Smith
President of Operations/Co-Owner