R-29-14 Resolution Approving Proposal from TKB Associates, Inc. Resolution No. g 29-1'
A Resolution Approving Proposal
from TKB Associates, Inc.
WHEREAS, the Village of Lemont operates a Laserfiche document storage system; and
WHEREAS, Village staff have requested estimate from the only known company
currently qualified to enhance the Laserfiche document storage systems; and
WHEREAS, upon receipt and review of said estimate,the Board of Trustees("Village
Board") finds it in the best interests of the health, safety and welfare of the public to accept the
proposal from TKB Associates, Inc. for the purchase of Laserfiche Workflow and Laserfiche
Forms; and
WHEREAS, pursuant to the provisions of Section 5/8-9-1 of the Illinois Municipal Code
(65 ILCS 5/8-9-1)the Village Board may, by a vote of two-thirds of its Trustees then holding
office, waive the requirements for public bidding; and
WHEREAS, because of the timing and need for an enhanced document storage system,
the Village Board finds it in the best interests of the health, safety and welfare of the public to
enhance the document storage system immediately; and
WHEREAS, upon review by Village staff, it was concluded that the greatest benefit to
the Village will be realized by waiving the bidding process and accepting the proposal from TKB
Associates, Inc.;
NOW THEREFORE,BE IT RESOLVED BY THE VILLAGE BOARD OF
TRUSTEES OF THE VILLAGE OF LEMONT,COOK,WILL & DU PAGE COUNTIES,
ILLINOIS that:
SECTION ONE: Incorporation of Recitals. The foregoing findings and recitals are
hereby adopted as Section One of this Resolution and are incorporated by reference as if set forth
verbatim herein.
#609674
SECTION TWO: Waiver of Public Bid Requirements and Approval of Contract.
Pursuant to the provisions of Section 5/8-9-1 of the Illinois Municipal Code(65 ILCS 5/8-9-1)
the Village hereby waives the public bidding requirements otherwise applicable to accepting the
proposal from TKB Associates, Inc. Said proposal, attached as Exhibit A and incorporated in its
entirety, is hereby approved.
SECTION THREE: The Village Administrator is authorized to accept the proposal
from TKB Associates, Inc attached hereto as Exhibit A, to make minor changes to the document
prior to execution which do not materially alter the Village's obligations, and to take any other
steps necessary to carry out this Resolution.
SECTION FOUR: This Resolution shall be in full force and effect from and after its
passage and approval as provided by law.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF EMONT,COUNTIES OF COOK, WILL AND DUPAGE,
ILLINOIS on this ti day of ‘72 L , 2014.
PRESIDENT AND VILLAGE BOARD MEMBERS:
AYES: NAYS: ABSENT: ABSTAIN
Debby Blatzer V
Paul Chialdikas
Clifford Miklos ✓
Ron Stapleton ✓ ��/�
Rick Sniegowski ✓
Jeanette Virgilio r/
President
ATTEST:
CHARLENE M. SMOLLEN
Village Clerk
#609674
EXHIBIT A
TKB Associates, Inc. Proposal
?° 9459 Enterprise Drive
ve
o Mokena, IL 60448 Date Estimate#
Phone: 708-478-4100
12/14/2013 830
Fax: 708-478-4167
Name/Address
Paulette Garcia
Lemont Police Department
14600 127th Street
Lemont, IL 60439
Terms Rep
Due on receipt JB
Item Description Qty Cost Total
MSE l0 MSE I O Laserfiche Avante Server Software for SQL Express with Workflow 1 1,500.00 1,500.00T
MSE I OB MSE I O Laserfiche Avante Server for SQL Express with Workflow-Annual 1 300.00 300.00
LSAP
MNF05 MNF05 Laserfiche Named Full User with Snapshot&Email 38 500.00 19,000.00T
MNF05B MNF05 Laserfiche Named Full User with Snapshot&Email-Annual LSAP 38 100.00 3,800.00
MATX MATX Laserfiche Advanced Audit Trail 38 100.00 3,800.00T
MATXB MATX Laserfiche Advanced Audit Trail-Annual LSAP 38 20.00 760.00
QF-1-5 Quick Fields ScanConnect-5 User I 660.00 660.00T
QF-1-5B Quick Fields ScanConnect-5 User LSAP 1 132.00 132.00
MFRM MFRM Laserfiche Forms 38 50.00 1,900.001'
MFRMB MFRM Laserfiche Forms-Annual LSAP 38 10.00 380.00
Installation&... On-Site/Remote LaserFiche Installation&Training 24 150.00 3,600.00
Total Investment 35,832.00
This proposal will provide the following products in your own Laserfiche
solution:
Laserfiche Avante with Laserfiche Workflow with 45 Named Users
Laserfiche Advanced Audit Trail
Quick Fields ScanConnect-5 User for Scan Stations
Laserfiche Forms
24 Hours of Professional Services
Annual Support would be$6,282.00
Sales Tax Exempt 0.00% 0.00
Its been a pleasure working with you!