R-18-13 Approving an Intergovernmental Agreement Between Lemont Park Dist and VillageResolution No. - L-
A Resolution Approving an Intergovernmental Agreement
Between Lemont Park District and the Village of Lemont
(Safe Routes to School Grant)
BE IT RESOLVED by the Village President and Board of Trustees of the Village of
Lemont as follows:
SECTION ONE: The INTERGOVERNMENTAL AGREEMENT BETWEEN
LEMONT PARK DISTRICT AND THE VILLAGE OF LEMONT in support of the Safe Routes
to Schools grant, attached as Exhibit A and incorporated in its entirety, is hereby approved.
SECTION TWO: The Village Administrator and Village Attorney are authorized to
make changes to the document prior to the execution which do not substantially alter the
Village's obligations.
SECTION THREE: The Mayor and/or Village Clerk are authorized to execute the
Intergovernmental Agreement and to take any other steps necessary to carry out this resolution.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF LEMONT, COUNTIES OF COOK, WILL AND DUPAGE,
ILLINOIS on this 22nd day of April, 2013.
PRESIDENT AND VILLAGE BOARD MEMBERS:
Jeanette Virgilio
ATTEST:
CHARLENE M. SMOLLEN
Village Clerk
a 572405
NAYS: ABSENT: ABSTAIN
BRIA AVES
President
AYES:
Debby Blatzer
✓
Paul Chialdikas
t/
Clifford Miklos
�i —
Ron Stapleton
✓
Rick Sniegowski
�—
Jeanette Virgilio
ATTEST:
CHARLENE M. SMOLLEN
Village Clerk
a 572405
NAYS: ABSENT: ABSTAIN
BRIA AVES
President
INTERGOVERNMENTAL AGREEMENT
BETWEEN LEMONT PARK DISTRICT AND THE VILLAGE OF LEMONT
This Intergovernmental Agreement made and entered into as of the °d day of April,
2013 by and between the LEMONT PARK DISTRICT and the VILLAGE OF LEMONT.
Preamble
WHEREAS, the Village of Lemont (the "Village ") and the Lemont Park District (the
"Park District ") are units of local government within the meaning of Article VII, Section 1, of
the Constitution of the State of Illinois of 1970 and public agencies as that term is used in
Section 2 of the Intergovernmental Cooperation Act, 5 ILCS 220/2; and
WHEREAS, the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq., provides that
any power or powers, privileges, or authority exercised or which may be exercised by a public
agency of this State may be exercised and enjoyed jointly with any other public agency of this
State; and
WHEREAS, for many years, whenever necessary and possible, the Park District and the
Village have committed themselves to work cooperatively for the benefit of the taxpayers; and
WHEREAS, the Village and the Park District (collectively the "Parties ") have had a long
history of cooperation and believe that further cooperation will result in financial economies and
enhanced benefits to their respective constituents; and
WHEREAS, the Parties are interested in creating a safer environment for vehicular,
pedestrian and bicycle traffic in and around school zones; and
WHEREAS, the Village has received approval for a Safe Routes to Schools grant
( "SRTS grant ") in a not -to- exceed amount of $400,000.00 from the Illinois Department of
Transportation ("IDOT') for the purposes of implementing a project to be performed on the Park
District's property that will create a safer environment in and around school zones (the "Project ")
and provide a significant benefit to both the Village and the Park District; and
WHEREAS, pursuant to the terms of the SRTS grant, IDOT pays for the certain costs of
the Project and then requires reimbursement from the Village within 14 days for those Project
costs that exceed the grant amount of $400,000.00, excluding engineering costs. The Park
District must pay those costs in excess of $400,000.00 to the Village so that the Village may
reimburse IDOT; and
WHEREAS, the Parties believe that it is in their best interests and in the best interests of
their constituents to enter into this Intergovernmental Agreement ( "Agreement ") for the purpose
of utilizing the SRTS grant in its entirety to complete the Project; and
WHEREAS, the Park District will be solely responsible for the costs of the project,
including approved engineering costs for the Project, as well as for any amount of the Project
that exceeds the total amount of the SRTS grant over $400,000.00; and
# 571055
WHEREAS, the Village shall not responsible for any costs for the Project; and
WHEREAS, in the opinion of the Parties, the best interests of the residents, the Village
and the Park District will be enhanced by entering into this Intergovernmental Agreement.
NOW, THEREFORE, in consideration of the mutual promises, covenants, and
undertakings each has made herein, the Parties hereby agree as follows:
Section One: The above recitals are hereby incorporated by reference as if set forth
verbatim herein into this Agreement.
Section Two: This Agreement includes the following exhibits, each of which is
incorporated herein by this reference, which describe the Project in more detail:
Exhibit A: Project Program Information Form from ]DOT revised March 21, 2013;
(DOCU. I,-.NT NEEDS TO BE UPDATED PRIOR TO EXECUTION)
Exhibit B: Categorical Exclusion Group I Design Approval from IDOT dated March
12, 2013;
Exhibit C: ]DOT Memorandum, approving the Scope Change request, dated
September 27, 2012; and
Exhibit D: Safe Routes to School Scope /Funding Change request, dated September
14, 2012, with accompanying documents.
Section Three: This Agreement shall become effective on the date it is last executed by
one of the Parties, each of which is to obtain proper authority from their respective authorizing
bodies to enter into this Agreement.
Section Four: Per the terns and requirements of the SRTS grant, IDOT will initially pay
the costs of the Project, with the exception of engineering costs, and IDOT will then invoice the
Village for reimbursement within 14 days ( "Reimbursement Period ") for those Project costs in
excess of the SRTS grant amount of $400,000.00. The Village agrees to transmit any IDOT
invoice for Project costs in excess of the SRTS grant amount of $400,000.00 to the Park District
as soon as practicable and the Park District agrees to pay those invoices to the Village so that the
Village may reimburse IDOT from Park District funds within the timeframe required by the
IDOT invoice. In the event that such invoice is not provided during to the Reimbursement
Period, the Park District agrees to pay such invoice within the timeframe provided by IDOT
commencing from the date the invoice is received by the Park District from the Village.
Section Five: Should the Park District not provide funds to the Village to reimburse
IDOT from Park District funds within the timeframe required by the IDOT invoice to the
Village, the Park District agrees to pay any and all fees, fines, penalties, or costs, including
reasonable attorneys' fees if necessary, charged to the Village which were incurred because of
the late payment to IDOT. The Park District will not be responsible for any such fees, fines,
penalties or costs, including reasonable attorney's fees charged to the Village for those invoices
K
not timely provided to the Park District because of the Village's own negligence or willful and
wanton conduct.
Section Six: The Park District will pay for its engineering costs for the Project
separately and not seek to have the engineering costs covered under the terms of the SRTS grant,
which will be amended to so reflect.
Section Seven: The Village will not pay or reimburse IDOT or the Park District for any
amount of funds IDOT includes on its invoices associated with the Project, except from funds
provided directly from the Park District to the Village as expressly provided for in this
Intergovernmental Agreement.
Section Ei¢ht: The Park District shall pay for all Project costs over and above the SRTS
grant amount, currently set at $400,000.00, and the Parties expressly agree that the Village will
not pay or reimburse any party for any amount of costs that exceed the SRTS grant amount,
except from funds provided directly from the Park District to the Village as expressly provided
for in this Intergovernmental Agreement.
Section Nine: The Park District shall only use the SRTS grant to cover costs associated
with the Project, as detailed in Exhibits A through D hereto, and not to cover costs associated
with any other project.
Section Ten: The Park District shall follow and comply all IDOT requirements and all
requirements for permits as required for the permitting and construction of the Project and all
applicable local, State, and federal laws, and agrees to reimburse the Village for any liability,
fees, penalties, or costs, including any reasonable attorneys' fees incurred, arising from the Park
District's failure to do so.
Section Eleven: The Village will support and approve all accurate documents
transmitted by the Park District for the Project as required by the Village's role as the SRTS
grant recipient from IDOT as soon as practicable.
Section Twelve: The Park District shall reimburse the Village for all reasonable time
expended by Village engineering employees or agents in relation to the Project within 30 days
after receiving an invoice from the Village. The total amount of such engineering costs shall not
exceed $2,000.00. In the event that there is a request to expend time in excess of $2,000.00 such
expenditure must be approved by the Park District.
Section Thirteen: The Park District shall defend, indemnify and hold harmless the
Village, its officials, agents and employees against all injuries, deaths, loss, damages, claims,
suits, liabilities, judgments, costs and expenses, including reasonable attorneys' fees, except for
those arising from the Village, its officials, agents, and employees' own negligence and/or
willful and wanton conduct, which may in anyway accrue against the Village, its officials,
agents, and employees, arising in whole or in part in consequence of this Agreement, the
Village's role in the Project, or the Village's role with respect to the SRTS grant. In the event of
litigation arising from an act or omission giving rise to the Park District's obligation to defend,
indemnify or hold harmless the Village, the Village shall tender the defense to the Park District,
and the Park District shall, at its own expense, appear, defend, and pay all charges of attorneys
3
and all costs and other expenses arising therefore or incurred in connection therewith, and, if any
judgment shall be rendered against the Village, its officials, agents or employees in any such
action, the Park District shall, at its own expense, satisfy and discharge the same.
Section Fourteen: The Park District shall carry public liability insurance, insurance
specific to the Project, or general comprehensive liability insurance and to name the Village, its
board members, agents and employees, as additional insureds in relation to the Project for injury
or death to any person or persons in the amount of $1,000,000.00 for each occurrence,
$1,000,000.00 in the aggregate. Further, the Park District shall include language in its contracts
with the contractor and engineering firm used for the Project that requires both entities to name
the Village, its board members, agents and employees, as additional insureds in relation to the
Project for injury or death to any person or persons in the amount of $1,000,000.00 for each
occurrence, $1,000,000.00 in the aggregate.
Section Fifteen: The obligations of the Parties with respect to the construction of the
Project pursuant to this Agreement will terminate when IDOT has issued its notification on
acceptance of the Project completion and when the Park District has satisfied its obligations
required by all permitting authorities, but the Parties hereby acknowledge that the Agreement's
obligations with respect to payments and Section Thirteen will continue beyond the Project
completion.
Section Sixteen: The various rights and remedies herein granted to the Park District and
the Village shall be cumulative and in addition to any other remedies the Park District and the
Village may be entitled to by law, and the exercise of one or more rights or remedies shall not
impair the Park District's or the Village's right to exercise any other right or remedy.
Section Seventeen: If any part of this Agreement is found by any court of competent
jurisdiction to be unlawful, unconstitutional or ultra vires, all other parts of the
Intergovernmental Agreement shall remain in force.
Section Eiehteen: All notices, demands, or writings in this Intergovernmental
Agreement provided to be given, made, or sent by either party hereto to the other shall be in
writing and shall be deemed to have been fully given by either: (i) facsimile transmission or via
electronic email; (ii) delivering or causing to be hand- delivered a written copy thereof; or (iii) by
sending a written copy thereof by depositing the same in the United States mail, certified or
registered mail, postage prepaid, return requested, and addressed to the Park District or the
Village as follows:
If to Lemont Park District:
Louise Egofske
Executive Director
Lemont Park District
16028 127th St.
Lemont, IL 60439
Office: (630)257 -6787 Ext. 3010
Cell: (630)327 -6500
4
If to the Village of Lemont:
Ben Wehmeier
Village Administrator
Village of Lemont
418 Main Street
Lemont, IL 60439
630.257.1590
behmeier @lemont.il.us
louise- egofske @lemontparkdistrict.org
With a copy to:
Carl Buck
Rathbun, Cservenyak, & Kozol, LLC
3260 Executive Dr.
Joliet, IL 60431
(815) 730 1977
cbuck @rcklawfirm.com
With a cove to:
Jeff Stein
Tressler, LLP
233 South Wacker Drive, 22 "d Floor
Chicago, IL 60606
312.627.4022
jstein@tresslerllp.com
Section Nineteen: This Agreement constitutes the entire agreement between the Parties
hereto with respect to the subject matter hereof and no prior agreement or understanding with
regard to any such matter shall be effective for any purpose. No provision of this
Intergovernmental Agreement may be amended or added to except by an agreement in writing
signed by the parties hereto.
Attest:
PARK DISTRICT
VILLAGE OF LEMONT
i
or
Attest
Secretary ",U AU
A%1 kK-
Village Clerk
Signed copies are to be given to each party and filed with each party's legal counsel.
X311:3_U 9M
INTERGOVERNMENTAL AGREEMENT
BETWEEN LEMONT PARK DISTRICT AND THE VILLAGE OF LEMONT
(SAFE ROUTES TO SCHOOL GRANT)
6, C, D
#572405
Illinois Department
of Transportation
Project Program Information Form
Federally Funded: ® Yes ❑ No Amendment/Supplement: # 3 for CON FY 2013 Cost:
Fund I Percent i
Safe Routes to School (SRTS) 100 (NOT TO EXCEED $40C
Other REMAINDER OF COST
TIP ID Number: ITEP Number. HPP Bill Number:
SRTS Number:
ype ui vvorrc moauway Lnanneuzauon, reciesman ramways , and Lighting Project Length: (miles) 0.875
County: ❑ Kane ❑ Lake ® Cook Regional Council Southwest Region
❑ DuPage ❑ McHenry ❑ Will ❑ Various
Federal Congressional District(s): 13th Illinois Representative District(s): 41st
Local Agency: Village of Lemont Local Agency TIN: 36- 600 -5968 DUNS #: 037044682
MFT Section 08- 00043 -00-BR
Estimate of Consl. Cost: $610,000.00
Non - Participating Cost:
Target Letting Date: April 2013
Construction Contract No.:
Non - Participating Items:
Project Funding Table
Ben Wehmeier, Administrator
Project Locations &Bridge Information
Marked
Route
Designation
9
Functional
Classification
State
t
Fiscal
Street Name
List termini west or south limit, followed by the north or east
limit. Provide GIS Station in decimal miles.
from /at
Station 0.00
to
Station 0.00
9
1591
7 -Local Road /Street
Date Submitted: 411112008 Date Revised 3/21/2013
127th Street
Timberline Drive
❑
D
91
-
❑
R
91
- -
®C
91
-490 -08
SRTS- 9003(054)
Facility
Carried
Facilit
Crossed
Station 0.00
Existing Structure Number
Proposed Structure Number
Construction Engineering
Contact/ General Information
ype ui vvorrc moauway Lnanneuzauon, reciesman ramways , and Lighting Project Length: (miles) 0.875
County: ❑ Kane ❑ Lake ® Cook Regional Council Southwest Region
❑ DuPage ❑ McHenry ❑ Will ❑ Various
Federal Congressional District(s): 13th Illinois Representative District(s): 41st
Local Agency: Village of Lemont Local Agency TIN: 36- 600 -5968 DUNS #: 037044682
MFT Section 08- 00043 -00-BR
Estimate of Consl. Cost: $610,000.00
Non - Participating Cost:
Target Letting Date: April 2013
Construction Contract No.:
Non - Participating Items:
Project Funding Table
Ben Wehmeier, Administrator
State Job
Number
Federal Project
Number
Fiscal
Yea
State
t
Fiscal
Est Total
Cost
Federal
Participation
Local
Participation
State
Participation'
❑
P
91
-
Consultant Phone:
Date Submitted: 411112008 Date Revised 3/21/2013
Date Completed:
❑
D
91
-
❑
R
91
- -
®C
91
-490 -08
SRTS- 9003(054)
2013
1 2013
$541,148.00
$400,000.00
$141,148.00
Construction Engineering
Contact/ General Information
IDOT MFT Engineer: Kevin Stallworlh Kevin.Slaliworth @illinois.gov Planning Liaison: Allison Bos, (708) 941 -7586
Bridge Project PM: Bridge PM Email:
Program Administrator: Allison Bos Administrator Email: bos @swmayors.com
Local A e C t t
g en
on ac
Ben Wehmeier, Administrator
Local Agency Email:
bwehmeier @lemont.il.us
Local Agency Phone:
Consultant Company
ESI Consultants, Ltd
IDOT Design Engineer.
Consultant Company TIN:
22- 3893594
Consultant Contact:
Consultant Contact Email:
bwitkowski @esiltd.com
Consultant Phone:
Date Submitted: 411112008 Date Revised 3/21/2013
Date Completed:
Comments:
Printed 4/2212013
630/257 -6440
Brian Witkowski
630/420 -1700
D1 PI0004 (Rev. 02/05/13)
Illinois Department
of iransportabon
Route /Location: FAU 1591 W 127°1 Street East of Interchange with 1 -355
Section Number: 08- 00043 -00 -BR
Categorical Exclusion Group I
Project Length: 865 Ft (0.164 Miles) Type of Funds: Safe Routes to Schol (SRTS)
Project Termini: Eagle Crest to Western limits of the Lemont Park District Property
Local Agency Jurisdiction: Village of Lemont
Project Description: Construction of a re- directed pedestrian path through the Lemont Park District property. The path
is crossing the entrance road to the main campus of the Lemont Park District.
The pathway, ramps, crossing and refugee island within the project limits will be constructed in
accordance with the latest ADA guidelines.
All work will be within the existing ROW
No work will be within a historic district
Traffic control will only be required on a limited basis but will be maintained using the ]DOT
highway standards
The local agency will follow the guidelines of chapter 20 of the bureau of local roads manual in
regards to the special waste
Total Cost of Project: 5550,000.00
Federal Participation: 5400,000.00
Categorical Exclusion Statement:
This project will not have any significant impacts on the environment, or involve any unusual circumstances, therefore,
it is a Categorical Exclusion 1.
04Z tin/rn
Regional Engineer ATu2
3 -/Z - a
Date
Printed 12/14/2012 BLR 19100 (Rev. 03106/09)
Illinois Department of Transportation
\ Memorandum
To: John Fortmann Attn: Christopher J. Holt
From: Priscilla Tobias By: Roseanne Nance
Subject: SRTS - Project Scope Change Request
Village of Lemont
Date: September 27, 2012
Please be advised that the scope change request submitted by Kevin
Stallworth on September 4, 2012 has been reviewed and approved as
presented. No change in funding was requested or approved.
Village of Lemont
Section No. 08- 00043 -00 -BR
Project No. SRTS- 9003(054)
Job No. C -91- 490 -08
Cook County
If you have any questions or require additional information, please contact
Roseanne Nance at DOT. Safe Routes cDillinois.gov or 217/558 -6112.
cc: Kevin Stallworth, P.E., BLRS Field Engineer
Darrell Lewis, Bureau of Local Roads and Streets
Kathleen McNeill, Bureau of Local Roads and Streets
Susan Stitt, Office of Planning and Programming; Attn: Tom Kelso
Mary Eberlin, Office of Planning and Programming
Lauren Niepert, FHWA
SAFE ROUTES TO SCHOOL
SCOPE /FUNDING CHANGE REQUEST
Contractee Date 9/14/2012
Village of Lemont SRTS Control #
Requested by
Kevin Stallworth
Original Award Amount? $400,000.00
Scope Change Requested? Y/N Yes
Funding Change Requested? Y/N No
Federal Project# SRTS- 9003(054)
State Job # C -91- 490 -08
Infrastructure::
Section:! 08 00043- 00 -BR:
MOT District 1 .
District: Contact. !i Christopher. Holt..
vroposea L nange uescripaon /comments imauae runaing cnange, it appncaDiel
This project was awarded from the 1st funding cycle to construct a pedestrian bridge across 127th Street,
east of Timberline Drive, in.Lemont. This bridge was to provide safe access to Old Quarry Middle School for
children living north of 127th Street. The total cost of the bridge was estimated at $1,400,000.00. This cost
was determined by the Village to be out of budget for the scope of work. In the meantime, the Village
received ARRA funds and installed traffic signals with full pedestrian actuation at the intersection of 127th
and Timberline, directly in front of the school. The pedestrians have adjusted quite well to the new signals,
and all parties involved now feel that the pedestrian bridge is no longer necessary. Therefore, the Village is
requesting that these SRTS funds be used to further provide a safe walking and biking environment around
the school by constructing a new safe access point with pathway and parking lot. Plans and estimates.for
this new project are attached. FHWA and ]DOT District personnel agree that this project would be
beneficial and reflects the objectives of the Safe Routes to School program. Although this project differs
from the project originally proposed, the new scoring criteria would have ranked it as a viable project.
IDOT:Di Yes Infrastructure .Only
(Documentation Attached):
By:. Kevin Sta11.1. th Date: 9/4/2012
W
State Safetv Enaineer Approval Y/N
Date:
By:
Comments:
FHWA Approval Y/N Select
Date:
Comments:
By:
BSE Logged
1111noL Department of Trans-portaflon
Memorandum
To:
Priscilla A. Tobias Attn: Roseanne Nance
From:
John Fortmann By: Christopher J. Halt
Subject:
Request for Concurrence to Change Scope of Work for
Safe Routes to School Project*
Date:
September4,2012
*Village of Lemont
Location: 127w Street at Timberline Drive
Section No.: 08.00043 -00 -BR
Project No.: SRTS - 9003(054)
Job No.: C- 91- 490 -08
Cook County
We have received the attached letterfrom the Village requesting to change the
proposed scope of work from pedestrian overpass to a new safe access -point
with pathway and parking lot. A traffic signal with pedestrian actuation was
recently implemented at the same location that the pedestrian overpass would
have been built The pedestrians have adjusted well to the use of the signal to
access the Old Quarry Middle School and a nearby park; therefore, the Village,
the School District, and the Lemont Park District have determined that the
pedestrian overpass is no longer necessary.
The new proposed scope of work will generally consist of a new pedestrian
access point, pedestrian pathway system, and parking lot. The new access
point will allow for 90 degree entry from 1270 Street with improved site lines.
The pathway system will be located a greater distance from the curb than at
presentfor added pedestrian safety. The parking lot will allow access to the
pedestrian pathway for safe off - street use of the Park District facilities and the
Old Quarry Middle School facilities.
The Region/District concurs with the Village's request to change the proposed
scope of work Furthermore, the Federal Highway Administration (FHWA)
concurred with the new proposed scope of work at the Departments FHWA
Coordination Meeting which was held In our office on August 14, 2012.
If you have any questions or need additional information, please contact Kevin
Stallworth, Acting Field Engineer, at (847) 705 -4169 or via email.
evin S [worth, P.E.
Acting Field Engineer
Local Roads and Streets
Attachment(s)
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MEETING MINUTES .
FHWA COORDINATION MEETING
AUGUST 14, 2012 AT Z:20 P.M.
VILLAGE OF L_ EMONT
SECTION NO.: 08- 00043- 00 -13R
PROJECT NO.: SRTS — 9003(054)
The FWHA Coordination Meeting commenced at 2 :35 pm. Introduction of all participants
was made. Mr. James Cainkar, of Frank Novotny & Associates, Inc., also the Acting
Village Engineer for the Village of Lemont, made a presentation of the proposed project.
The purpose of the Coordination Meeting was to preserit the Villagers request for change in
scot. Mr. Cainkar explained that the original projectscope was a pedestrian bridge over
127 Street, east of Timberline Dive. Due to the opening.of 1 -365 ramps at 1270
and the.concurrentwidening of 127th Street by CookCounty, the Village, School, and Park
District anticipated difficulty in crossing 127th Streefto go to and from school. The cost of
the bridge, to meet ADA accessibility requirements, was in the range of $1,400,000.00.
This cost was determined by the Village to be out of budget for the scope, of work. In
2010, the Village expended ARA money to install a. traffic signal at 127th Street and
Timberline Drive. This alleviated the need for the pedestrian bridge. At this time, the
f School District announced that it would no longer provide school bUs services to the
Ichildren Who live north of i 27th Street. Thos, there Was a significant inciease in drop -offs
and pick ups Morning. and nightfit the school, However, many parents were also using the
Park District's access road and parking lots as convenient drop -off points. This evolved i
into a potentially dangerous situation on the Park District's - property, irtvolying vehicles and
pedestrians accessing the school. The Park District performed a,study to find aw ay to
solve this problem. The solution'irivolved the re- channekafion bf 127`h, relocation of the
Park District entrance, separation of traffic movements on the Park Disidel access road,
parking lot relocation, pedestrian pathway relocation, and roadway lighting.
This plan was presented to all parties by -Mr. Gainkat_ Ms. Louise Egofske, Executive Park
Director of the .Board of the Lemotrt Pak District, then made.a presentation outlining the
problem the School and Park have incurred regardting vehicle arrd.pedestrian conflicts and
requested that this change in scope be approved.
Mr. Brian Witkowski, of ESI Consultants and consultant to the Lemont Park District, then
presented all participants with photos of the major flooding that occurso at the existing Park
entrance_ The proposed improvement would relocate the access driveway awayfrom this
flood area.
Various.partieipaiits at the meeting. asked questions about the existing conditions and
proposed improvements. FHWA representatives concurred thatthe change in scope of
work was acceptable. FHWA declared that the project can be processed as a CE -1 with
no report. The Village and IDOT were requested to process the change in . scope.through
proper FHWA and IDOT chanrjels. IDOT requested that the Park District submit a Ietter
- affirming -theit support for -the project, ......._
The meeting adjourned at approximately 2:55
BY:
James L.
07219 Coordination Meeting Mlnutes.doc
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Paris, John
From: Nance, Roseanne
Sent: Tuesday, September 04, 2012 11:28 AM
To: DOT.SafeRoutes
Subject: FW: Village of Lemont - SRTS- 9003(054) -Scope Change Request
Attachments: Dist 1 Concurrence with Request for Scope Change.pdf; 20120828065728892.pdf;
20120828065744445.pdf; 20120828065759171.pdf; Location Map.pdf;
20120828104310027.pdf; Park Dist Concurrence Letter (New Scope).pdf
- -- -- - - -- - --------- ....... ..._.._--------
From: Stallworth, Kevin D
Sent: Tuesday, September 04, 2012 10:33 AM
To: Nance, Roseanne
Cc: McNeill, Kathleen M
Subject: FW: Village of Lemont - SRTS- 9003(054) -Scope Change Request
Roseanne,
Village of Lemont Safe Routes to School (127th St at Timberline Drive), section 08- 00043 -00 -BR
I sent you the email below on July 11, 2012 regarding the Village's request to change the proposed scope of work from
pedestrian bridge to new pedestrian access point, pathway system, and parking lot. Subsequent to my July 11th email,
Sal Danmole of Central Bureau of Local Roads & Streets notified me that the Village's request for change of scope could
not be processed at that time. Mr. Danmole went onto inform me that the project would have to be presented at an
FHWA/IDOT Coordination Meeting for review and approval of the requested change in scope of work, logical termini and
environmental processing. This project's new proposed scope of work was discussed at the August 14, 2012
FHWA/IDOT Coordination Meeting. At the August 14th meeting, FHWA concurred with the requested change in scope of
work, logical termini and environmental processing.
Therefore, per Mr. Danmole's and your advice, please see the attached documents, which include the following:
• Memo from the District to the Bureau of Safety Engineering (District Concurrence with Village's Request for
Scope Change)
• Formal letter from the Village of Lemont requesting Change in Scope
• FHWA/IDOT coordination meeting minutes from August 14, 2012
• Cost Estimate for the proposed work
• Location map
• Map, plan, and aerial photo
• Letter of concurrence from the Lemont Park District
Please also see the messages below for reference.
Please let me know whether your office concurs with the proposed change of scope.
Hard copies of this request, along the attached documents, are on the way to you in the mail. Please let me know if you
need anything further in regards to this request.
Thank you.
"Acting Feld Engineer, South 0"lon
-- ltimas cfil'bfT2rnpbtlatian�isl:-I
Bureau of Local Roads and Streets
(847)705-4169
4
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From: Danmole, Salmon O
Sent: Monday, July 16, 2012 8:28 AM
To: Stallworth, Kevin D
Subject: SRTS Project, Village of Lemont, SRTS- 9003(054)
Kevin,
Per our discussion last week, the village of LemonVs request concerning the SRTS funds cannot be processed at this
time. The project will have to be presented at the FHWA /IDOT coordination meeting for review and approval of the
requested change in scope of work, logical termini and environmental processing.
After FHWA approval, the District will need to coordinate with Ms. Roseanne Nance, Bureau of Safety Engineering, by
providing the following documents:
• Memo from the District to the Bureau of Safety Engineering
• Formal letter from the village of Lemont
• FHWA /IDOT /LA coordination meeting minutes
• Cost Estimate for the proposed work
• Location map and aerial photo
• Plan and profile.(ifavailable)
Please remember to copy Ms. Kathleen McNeill, Bureau of Local Roads.
Salmon O. Danmole, P.E.
Project Development Engineer
Bureau of Local Roads and Streets
Tel: 217-785-2798
Cel: 217 - 720 -4406
Please consider the environment before printing this e-mail
From: Stallworth, Kevin D
Sent: Wednesday, July 11, 2012 8:40 AM
To: Nance, Roseanne
Subject: FW: Village of Lemont - SRTS- 9003(054)
Roseanne,
Lemont / Safe Routes to School project, section 08- 00043 -00 -BR
The Village of Lemont was granted $400,000.00 in SRTS funds in 2008, and the scope of work originally involved
construction of a pedestrian bridge at 1271h St. to the east of Timberline Drive, near Old Quarry Middle'School.
However, subsequent to the time of the original proposal, the Village of Lemont received ARRA funds and installed a
traffic signal at the intersection of 1271° St. and Timberline Dr., with full pedestrian actuation. Since the pedestrians have
adjusted well to the use of this signal to access the middle school and the nearby park, the Village, School District, and
Park District feel that the pedestrian bridge is no longer necessary.
No action has yet been taken with the SRTS funds that were ranted to the Village in 2008 The Village now desires to
use the SRTS funds to construct a new safe access point with pathway and parking lot at the same location as originally
proposed for the bridge.
Please see the attached letter from the Village, along with an exhibit, and advise as to whether the change of
scope can be approved.
For your reference, please also see the attached 2008 letter granting the Village the SRTS funds for the original scope of
work.
Thank you.
KEEN STALLIVORTH, P.0
Acting Field Engineer, South Division
Illinois Department of Transportation, Dist. t
Bureau of Local Roads and Streets
(847)705 -4169
wjPlease consider the environment before printing this email
3
Village Board
Agenda Memorandum Item 4
to: Mayor & Village Board /
front: Ben Wehmeier, Village Administrator
George Schafer, Assistant Village Administrator /
Subject: Intergovernmental Agreement with Lemont Park District /"
date: April 12, 2013
BACKGROUND/HISTORY
In 2007/2008 the Village of Lemont in conjunction with District 113a and the Lemont Park District
applied for and received the maximum grant dollars ($400,000) from a Safe Route to School Grant
(SRTS). The project anticipated at that time was for a pedestrian bridge to be constructed across 127 1h
Street near Timberline Drive to help safely get children to both the school and park properties. The grant
was awarded based on data collected concerning the new access to I -355 and the number of walkers in the
vicinity. As design work proceeded the costs for the project began to rise. In 2009 the Village was
awarded $300,000 in stimulus money to install a traffic signal at the intersection of 127h and Timberline.
Included was enhanced pedestrian crossing and school zone lights. This project greatly improved the
public safety conditions in this location. At that point, the SRTS was not utilized.
In 2012, the Village was advised that the SRTS grant monies were still available but needed to be utilized
in the vicinity of 127th and Timberline. Based on discussion previous, it was known the entrance, access
road, and path system that facilitated pedestrian traffic in the area of the Park District and school needed
to be improved for safety purposes. A preliminary design had already been completed. The Village and
Park District worked with IDOT and the funds were reallocated to this project.
Attached is the IGA between the Park District and Village. Please note that this is still subject to final
review and negotiations. The resolution authorizes the Village Administrator and Village Attorney to
make changes to the document that does not substantially change alter the Village's obligation. As the
Village is the one who is authorized to receive these funds, there is a level of administration involved.
The basic business terms indicates that the $400,000 will be utilize for the construction of this project, the
Park District is responsible for all engineering costs and all construction costs that exceed $400,000.
RECOMMENDATION
Staff Recommends Approval
ATTACHMENTS (IF APPLICABLE)
- Resolution Authorizing the Execution of an Intergovernmental Agreement Between the Lemont
Park District and the Village of Lemont (Safe Route to School Grant)
- Intergovernmental Agreement