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R-09-13 SEPARATION INCENTIVE PROGRAM FOR EMPLOYEES OF VIL OF LEMONTResolution No. A Resolution Approving Voluntary Separation Incentive Program for Employees of the Village of Lemont BE IT RESOLVED by the Village President and Board of Trustees of the Village of Lemont as follows: SECTION ONE: The Voluntary Separation Incentive Program for Employees of the Village of Lemont, attached as Exhibit A and incorporated in its entirety, is hereby approved. SECTION TWO: The Village Administrator is authorized to execute any and all Voluntary Separation Agreement and Releases by and Between Employee Participants and the Village as referred to in the Voluntary Separation Incentive Program and to take any other steps necessary to carry out this resolution. PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF LEMONT, COUNTIES OF COOK, WILL AND DUPAGE, ILLINOIS on this 8th day of April, 2013. PRESIDENT AND VILLAGE BOARD MEMBERS: ATTEST: 9 E Y �i�� CHARLN . SNEN Village Clerk M 570956 AYES: NAYS: ABSENT: ABSTAIN Debby Blatzer ✓ Paul Chialdikas Clifford Miklos Ron Stapleton Rick Sniegowski ✓ Jeanette Virgilio BRIAN K. REAVES President ATTEST: 9 E Y �i�� CHARLN . SNEN Village Clerk M 570956 # 570753 Voluntary Separation Incentive Program For Employees Of The Village Of Lemont The Village of Lemont ( "Village ") is offering to certain qualified and eligible employees the option to voluntarily separate from service with the Village through a Voluntary Separation Incentive ( "VSI ") program. The following summary is intended to outline the terms, procedures and conditions of the Village's VSI program. As the name indicates, the VSI program is voluntary in all respects. Eligibility The VSI program is available to sworn Village of Lemont police officers and sergeants who are currently employed on a full -time basis, who have reached the age of 50 at the time of the offer and have over 20 years of qualified time towards their pension, as of March 15, 2013, except as noted below.1 The program is not available to the following employees: Employees categorized as part-time, seasonal and/or temporary. 2. Employees who have separated employment from the Village prior to April 30, 2013. 3. Employees who are discharged from the Village prior to April 30, 2013. 4. Employees who are subject to layoff prior to April 30, 2013. Enrollment Eligible employees will be provided detailed program guidelines on or about April 8, 2013 and they will be given the opportunity to consider whether to participate in the VSI during the acceptance period which will run from April 8, 2013 to April 30, 2013. Any eligible employee who wishes to take advantage of the VSI program must complete all required documents within the April 8, 2013 to April 30, 2013 acceptance period. No extension of the acceptance period shall be granted for any reason. Employees do not need approval from their supervisor or department director to enroll in the VSI program. All completed application material must be sent directly to the Village Administrator (not to the employee's supervisor or department director). Separation Employees electing to participate in the VSI program may select a date for separation from service with the Village as early as April 15, 2013 or as soon thereafter as the legally required 7 calendar day reconsideration period (following their filing of all required documents) has lapsed. All employees who elect to participate in the VSI program must separate from service no later ' This VSI is conditioned upon the union acceptance of the MOU provided by the Village. than July 1, 2013, unless extended in writing by the Village Administrator for reasons he may determine to be necessary for the requirements of the Village. Any employee who enrolls in the VSI program does so voluntarily and, upon the date of separation, will no longer be employed by the Village of Lemont. Each eligible employee is entitled by law to a reconsideration period of 7 calendar days during which such employee's acceptance of the VSI program and decision to separate from Village employment may be unilaterally cancelled by the employee. The reconsideration period begins on the date of filing all required documents and concludes 7 calendar days thereafter, but no later than May 7, 2013. An employee's acceptance of the VSI program shall become irrevocable once the 7 calendar day reconsideration period has concluded. No further reconsideration of an acceptance will be permitted after the end of the reconsideration period. Enrollment in the VSI program does not impact the rights of any employee who is eligible, after the date of separation, from obtaining retirement benefits earned through the Lemont Police pension fund. No Re -Hire Any employee who separates from service under the VSI program agrees not to apply for, and will not be permitted to work for the Village, in any full -time or year -round part -time capacity for a period of 5 years commencing upon the date of separation, unless authorized in writing by the Village Administrator. Any employees who are rehired upon such authorization must work less than 1,000 hours per year. Incentive All incentive payments or benefits shall be made in accordance with the terms set forth below and are subject to all applicable federal and state employment tax withholdings. For the purpose of calculating the VSI program incentive, years of service shall be defined as completed full years of service to the Village of Lemont. No incentive shall be credited for partial years of service. Please note that an employee may not change his acceptance and election to participate once the Village Administrator has accepted the employee's application and the 7 calendar day reconsideration period has concluded (May 7, 2013). Health Insurance Continuation Each eligible employee shall be entitled a health insurance continuation benefit per the terms set forth below. The participating eligible employee will remain entitled to change coverage options during future open and special enrollment periods as required by applicable law; provided that any such changes will not thereby increase the amount which the Village would otherwise pay under this option. Health insurance coverage for a participating eligible employee shall be provided for the eligible employee and his or her covered family members (those family members that were covered prior to the acceptance of the incentive), from the date of separation to December 31, 2013. Health insurance coverage shall be provided at a HMO or PPO Blue level plan and rates only, which shall include any rate increases for a HMO or PPO Blue level plan that occur during the elected coverage period. Any additional coverage sought by the participating eligible employee shall be provided at the sole cost and expense of the participating eligible employee. The Village reserves the right to change the terms and provisions of its health plan, provided that the coverage and terms for participants in the VSI program shall be equivalent to the HMO or PPO Blue level plans that are generally provided to active employees at the time. After December 31, 2013, participating eligible employees separating from service through the VSI program may be eligible to participate in the Village's Health Insurance plan per the terms of their Lemont Police pension fund and/or as may be available to the participant through COBRA coverage. The Village will no longer be required to pay any amount under this option and such participation shall be at the sole cost and expense of the participating eligible employee. Unemployment Insurance Employees enrolled in the VSI program will not be eligible for unemployment insurance benefits upon separation from service, as an employee's separation under the VSI program is voignim. Accrued Earned Time Employees leaving employment with the Village, regardless of the reason, will be compensated for vacation leave earned, but unused, through the date of separation. Summary of Dates VSI Program Enacted: Acceptance Period Begins: Last Date for Filing Non - Binding Application: Acceptance Period Closes: Reconsideration Period: Separation Period Begins: April 8, 2013 April 15, 2013 April 30, 2013 June 1, 2013 at 4:30 p.m. 7 calendar days after filing election, but no later than May 7, 2013 March 2, 2013 Final Separation Deadline: July 1, 2013, unless extended in writing by the Village Administrator Approved By: Date: April 8, 2013 Benjamin Wehmeier, Village Administrator Application for Voluntary Separation Incentive for Eligible Employees Job Anticipated Separation I have received a summary of the Village of Lemont Voluntary Separation Incentive (VSI) Program for eligible employees and I am considering participating in the Program. I understand that my application is completely voluntary and not binding at this time, and that there will be no employment action taken based on my decision to apply for the program and/or withdraw my application prior to acceptance by the Village. I understand that the purpose of the application process is to formalize my interest in the program, allow me and the Village to engage in discussions regarding this incentive and the option available under the Program including any applicable benefits and other separation related issues. I understand that if I decide to voluntarily separate from Village employment, the date I will separate from Village service must be no later than July 1, 2013 and that I must decide and file all required documents by April 30, 2013. I understand that I must permanently separate from service and otherwise comply with the terms of the program in order to participate. Further, I understand that nothing in this Application alters my status as an at will employee of the Village. Finally, I understand that upon submittal of the Application to the Village Administrator I will be famished with a Voluntary Separation Agreement and Release and I will be granted a minimum of 21 days to review. In order to participate in the VSI and receive the incentive benefits, a Voluntary Separation Agreement and Release must be executed by me and returned to Benjamin Wehmeier, Village Administrator no later than April 30, 2013, which may then be revoked within seven days after execution, should I so desire. Employee's Signature Date FOR INTERNAL USE Received By: Date Received: Employee's Hire Date: Employee's Years of Service: Employee's Salary: Request Approved Request Denied Administrator r Resolution No. 8-la A Resolution Approving Voluntary Separation Incentive Program for Employees of the Village of Lemont BE IT RESOLVED by the Village President and Board of Trustees of the Village of Lemont as follows: SECTION ONE: The Voluntary Separation Incentive Program for Employees of the Village of Lemont, attached as Exhibit A and incorporated in its entirety, is hereby approved. SECTION TWO: The Village Administrator is authorized to execute any and all Voluntary Separation Agreement and Releases by and Between Employee Participants and the Village as referred to in the Voluntary Separation Incentive Program and to take any other steps necessary to carry out this resolution. PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF LEMONT, COUNTIES OF COOK, WILL AND DUPAGE, ILLINOIS on this 8th day of April, 2013. PRESIDENT AND VILLAGE BOARD MEMBERS: /ATTEST: CHARLENE M. SMOLLEN Village Clerk H 570956 AYES: NAYS: ABSENT: ABSTAIN Debby Blatzer ✓ Paul Chialdikas Clifford Miklos Ron Stapleton Z Rick Suiegowski 4— Jeanette Virgilio BRI .REAVES President /ATTEST: CHARLENE M. SMOLLEN Village Clerk H 570956 A 570753 Voluntary Separation Incentive Program For Employees Of The Village Of Lemont The Village of Lemont ( "Village ") is offering to certain qualified and eligible employees the option to voluntarily separate from service with the Village through a Voluntary Separation Incentive ( "VSI ") program. The following summary is intended to outline the terms, procedures and conditions of the Village's VSI program. As the name indicates, the VSI program is voluntary in all respects. Eligibility The VSI program is available to sworn Village of Lemont police officers and sergeants who are currently employed on a full -time basis, who have reached the age of 50 at the time of the offer and have over 20 years of qualified time towards their pension, as of March 15, 2013, except as noted below.I The program is not available to the following employees: 1. Employees categorized as part-time, seasonal and/or temporary. 2. Employees who have separated employment from the Village prior to April 30, 2013. 3. Employees who are discharged from the Village prior to April 30, 2013. 4. Employees who are subject to layoff prior to April 30, 2013. Enrollment Eligible employees will be provided detailed program guidelines on or about April 8, 2013 and they will be given the opportunity to consider whether to participate in the VSI during the acceptance period which will run from April 8, 2013 to April 30, 2013. Any eligible employee who wishes to take advantage of the VSI program must complete all required documents within the April 8, 2013 to April 30, 2013 acceptance period. No extension of the acceptance period shall be granted for any reason. Employees do not need approval from their supervisor or department director to enroll in the VSI program. All completed application material must be sent directly to the Village Administrator (not to the employee's supervisor or department director). Separation Employees electing to participate in the VSI program may select a date for separation from service with the Village as early as April 15, 2013 or as soon thereafter as the legally required 7 calendar day reconsideration period (following their filing of all required documents) has lapsed. All employees who elect to participate in the VSI program must separate from service no later 'This VS] is conditioned upon the union acceptance of the MOU provided by the Village than July 1, 2013, unless extended in writing by the Village Administrator for reasons he may determine to be necessary for the requirements of the Village. Any employee who enrolls in the VSI program does so voluntarily and, upon the date of separation, will no longer be employed by the Village of Lemont. Each eligible employee is entitled by law to a reconsideration period of 7 calendar days during which such employee's acceptance of the VSI program and decision to separate from Village employment may be unilaterally cancelled by the employee. The reconsideration period begins on the date of filing all required documents and concludes 7 calendar days thereafter, but no later than May 7, 2013. An employee's acceptance of the VSI program shall become irrevocable once the 7 calendar day reconsideration period has concluded. No further reconsideration of an acceptance will be permitted after the end of the reconsideration period. Enrollment in the VSI program does not impact the rights of any employee who is eligible, after the date of separation, from obtaining retirement benefits earned through the Lemont Police pension fund. No Re -Hire Any employee who separates from service under the VSI program agrees not to apply for, and will not be permitted to work for the Village, in any full -time or year-round part-time capacity for a period of 5 years commencing upon the date of separation, unless authorized in writing by the Village Administrator. Any employees who are rehired upon such authorization must work less than 1,000 hours per year. Incentive All incentive payments or benefits shall be made in accordance with the terms set forth below and are subject to all applicable federal and state employment tax withholdings. For the purpose of calculating the VSI program incentive, years of service shall be defined as completed full years of service to the Village of Lemont. No incentive shall be credited for partial years of service. Please note that an employee may not change his acceptance and election to participate once the Village Administrator has accepted the employee's application and the 7 calendar day reconsideration period has concluded (May 7, 2013). Health Insurance Continuation Each eligible employee shall be entitled a health insurance continuation benefit per the terms set forth below. The participating eligible employee will remain entitled to change coverage options during future open and special enrollment periods as required by applicable law; provided that any such changes will not thereby increase the amount which the Village would otherwise pay under this option. Health insurance coverage for a participating eligible employee shall be provided for the eligible employee and his or her covered family members (those family members that were covered prior to the acceptance of the incentive), from the date of separation to December 31, 2013. Health insurance coverage shall be provided at a HMO or PPO Blue level plan and rates only, which shall include any rate increases for a HMO or PPO Blue level plan that occur during the elected coverage period. Any additional coverage sought by the participating eligible employee shall be provided at the sole cost and expense of the participating eligible employee. The Village reserves the right to change the terms and provisions of its health plan, provided that the coverage and terms for participants in the VSI program shall be equivalent to the HMO or PPO Blue level plans that are generally provided to active employees at the time. After December 31, 2013, participating eligible employees separating from service through the VSI program may be eligible to participate in the Village's Health Insurance plan per the terms of their Lemont Police pension fund and/or as may be available to the participant through COBRA coverage. The Village will no longer be required to pay any amount under this option and such participation shall be at the sole cost and expense of the participating eligible employee. Unemployment Insurance Employees enrolled in the VSI program will not be eligible for unemployment insurance benefits upon separation from service, as an employee's separation under the VSI program is voluntary. Accrued Earned Time Employees leaving employment with the Village, regardless of the reason, will be compensated for vacation leave earned, but unused, through the date of separation. Summary of Dates VSI Program Enacted: Acceptance Period Begins: Last Date for Filing Non - Binding Application: Acceptance Period Closes: Reconsideration Period: Separation Period Begins: April 8, 2013 April 15, 2013 April 30, 2013 June 1, 2013 at 4:30 p.m. 7 calendar days after filing election, but no later than May 7, 2013 March 2, 2013 Final Separation Deadline: July 1, 2013, unless extended in writing by the Village Administrator Approved By: Date: April 8, 2013 Benjamin Wehmeier, Village Administrator Application for Voluntary Separation Incentive for Eligible Employees Job Anticipated Separation I have received a summary of the Village of Lemont Voluntary Separation Incentive (VSI) Program for eligible employees and I am considering participating in the Program. I understand that my application is completely voluntary and not binding at this time, and that there will be no employment action taken based on my decision to apply for the program and/or withdraw my application prior to acceptance by the Village. I understand that the purpose of the application process is to formalize my interest in the program, allow me and the Village to engage in discussions regarding this incentive and the option available under the Program including any applicable benefits and other separation related issues. I understand that if I decide to voluntarily separate from Village employment, the date I will separate from Village service must be no later than July 1, 2013 and that I must decide and file all required documents by April 30, 2013. I understand that I must permanently separate from service and otherwise comply with the terms of the program in order to participate. Further, I understand that nothing in this Application alters my status as an at will employee of the Village. Finally, I understand that upon submittal of the Application to the Village Administrator I will be furnished with a Voluntary Separation Agreement and Release and I will be granted a minimum of 21 days to review. In order to participate in the VSI and receive the incentive benefits, a Voluntary Separation Agreement and Release must be executed by me and returned to Benjamin Wehmeier, Village Administrator no later than April 30, 2013, which may then be revoked within seven days after execution, should I so desire. Employee's Signature Received Employee's Hire D Employee's Salary: Request Approved Request Denied Date FOR INTERNAL USE Date Received: Employee's Years of Service: Date