R-45-03 Authorizing Execution Of An Angency Agreement With The Cook County Assessor For The Provision Of Access to InformationRESOLUTION
RESOLUTION AUTHORIZING EXECUTION OF AN AGENCY AGREEMENT
WITH THE COOK COUNTY ASSESSOR FOR THE PROVISION OF
ACCESS TO INFORMATION
WHEREAS, the Village of Lemont desires to enter into an agreement with the Cook
County Assessor for the purpose of obtaining access to a Geographic Information System and
related data for use in performing its official functions; and
WHEREAS, the document attached hereto outlines the terms and conditions of the Agency
Agreement between the Village of Lemont and the Cook County Assessor.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES that the Village President is hereby authorized to execute the Agency Agreement for
the Provision of Access to Information between the Cook County Assessor and the Village of
Lemont attached hereto as Exhibit A.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF LEMONT, COUNTIES OF COOK, WILL, AND DU PAGE, ILLINOIS,
on this 23rd day of June , 2003.
Debby Blatzer
Peter Coules
Brian Reaves
Steve Rosendahl
Ronald Stapleton
Jeanette Virgilio
Atte
il
ENE SMOLL N, Village Clerk
AYES NAYS PASSED ABSENT
IAZZA, Villag
Approved as to form:
/s/ 6/23/03
JOHN ANTONOPOULOS, Village Attorney
AGENCY AGREEMENT FOR
THE PROVISION OF ACCESS TO INFORMATION
This Agreement is entered into this 231.d day of June, 2003 by and between the Village of
Lemont and James M. Houlihan, Assessor of the County of Cook (hereinafter Cook
County Assessor).
WITNESSETH:
WHEREAS, the Cook County Assessor has developed a Geographic Information
System (GIS) consisting of Cadastral Data, Planimetric Data, Assessment Data, Property
Images and Digital Orthophotography (Aerial Photos); and
WHEREAS, the Village of Lemont has requested access to the GIS for use in
performing its official functions; and
WHEREAS, said GIS is provided to the public and to commercial users for a fee, as
permitted by law; and
WHEREAS, the Cook County Assessor in the spirit of interagency cooperation desires
to make the GIS available, efficiently and without charge, to the Village of Lemont for
use in performing its official functions; and
WHEREAS, the Village of Lemont acknowledges and agrees that access to said GIS is
conditioned upon the agreement that access is provided as set forth in this Agreement
solely for use in performing the official functions of the and that any other use, alteration,
sale, dissemination, lease or transfer of the GIS by the, or by any employee or agent of
same, without written consent of the Cook County Assessor, is prohibited, and shall be
deemed to warrant immediate termination of this Agreement.
NOW THEREFORE, in consideration of the joint undertakings, terms and conditions
hereinafter set forth and other good and valuable consideration, the receipt and
sufficiency of which is hereby acknowledged, the parties hereto agree as follows:
SECTION 1. INCORPORATION OF RECITALS;
The foregoing recitals and the exhibits following this Agreement are incorporated into
and made a part of this Agreement as if fully set forth herein.
SECTION 2. INFORMATION PROVIDED.
The Cook County Assessor agrees to provide the Village of Lemont access to the GIS.
In order to obtain specific GIS information, the Village of Lemont must file one of the
attached exhibits with the Department of Automation of the Cook County Assessor's
Office.
Page 1 of 8
SECTION 3. TERM AND EXTENSION.
This Agreement is for one (1) year, effective from the date of execution. It will be
extended annually for terms of one (1) year each, unless, at least thirty (30) days prior to
the expiration of any term, either party notifies the other in writing of intent not to renew
the Agreement.
SECTION 4. RESTRICTIONS.
The Village of Lemont agrees that access to the GIS described herein is conditioned upon
and provided as set forth in this Agreement solely for its use in performing the official
functions of the Village of Lemont. Any other use, alteration, sale, dissemination, lease
or transfer of the GIS by the Village of Lemont, or by any employee or agent of same,
without written consent of the Cook County Assessor, is prohibited, and shall be deemed
to be a breach which warrants immediate termination of this Agreement.
SECTION 5. LIMITATION OF LIABILITY.
The Village of Lemont expressly agrees that no member, official, employee or agent of
the Cook County Assessor's Office shall be individually or personally liable to it, its
successors or assigns, in the event of any default or breach by the Cook County
Assessor's Office under this Agreement, and that neither the Cook County Assessor's
Office, nor any member, official, employee or agent thereof, shall be liable for any loss
resulting from any inaccuracy in the information provided.
The Cook County Assessor expressly agrees that no member, official, employee or agent
of the Village of Lemont shall be individually or personally liable to it, its successors or
assigns, in the event of any default or breach by the Village of Lemont under this
Agreement.
SECTION 6. APPLICABLE LAW.
The Cook County Assessor and the Village of Lemont each acknowledge the existence of
state and other applicable law defining the duties and responsibilities of each party
regarding real estate taxation and other governmental functions. No part of this
Agreement has the effect of or is intended to impact any applicable legal duty of either
party under existing law, especially the Illinois Property Tax Code, 35 ILCS 200/1 et seq.
Both parties remain responsible under applicable law for performing all stated duties and
responsibilities.
SECTION 7. DISCLAIMER
The GIS is provided "as is" without warranty or any representation of accuracy,
timeliness or completeness. The burden for determining accuracy, completeness,
timeliness, merchantability and fitness for or the appropriateness for use rests solely on
the Village of Lemont. The Cook County Assessor makes no warranties, express or
implied, as to the use of the GIS. There are no implied warranties of merchantability or
fitness for a particular purpose. The Village of Lemont acknowledges and accepts the
limitations of the GIS, including the fact that the GIS is dynamic and is in a constant state
of maintenance, correction and update.
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IN WITNESS THEREOF, the undersigned parties have entered into this Agreement as of the day
and year first above written.
COOK COUNTY ASSESSOR
JAMES M. HOULIHAN
VILLAGE OF LEMONT, ILLINOIS
HARLENE SMOLLEN, Village Clerk
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Exhibit A; Assessment Data
The Cook County Assessor has developed a file of assessment data, which is
maintained on the Cook County Mainframe. The Cook County Assessor will make the
file of assessment data available to the Village of Lemont. This information is subject to
the restrictions and limitations as set forth in the Agency Agreement dated June 23, 2003.
A data dictionary is available upon request. The Cook County Assessor requests
that the Village of Lemont select a geographic area based upon one of the following
methods:
❑ Tax Codes:
❑ Municipality:
❑ Permanent Index Number range: Attach additional sheet if necessary
❑ Township:
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Exhibit B; Property Images
The Cook County Assessor has developed a computerized database of property
images. The Cook County Assessor will make this computerized database of property
images available to the Village of Lemont. This information is subject to the restrictions
and limitations as set forth in the Agency Agreement dated June 23, 2003.
The Cook County Assessor will provide the property images in a JPEG format. In
addition to the property images, the Cook County Assessor will provide a file containing
Permanent Index Number(s), property image capture date, and a list of Permanent Index
Number(s) that have no property image assigned. A data dictionary is available upon
request.
The Cook County Assessor requests that the Village of Lemont select a
geographic area based upon one of the following methods:
❑ Permanent Index Number range: Attach additional sheet if necessary
❑ Municipality:
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Exhibit C; Digital Orthophotography (Aerial Photos)
The Cook County Assessor has developed a computerized database of digital
orthophotography (aerial photos). The computerized database of digital orthopho-
tography for Cook County contains 4,486 tiles. The Cook County Assessor will make the
computerized database of digital orthophotography available to the Village of Lemont.
This information is subject to the restrictions and limitations as set forth in the Agency
Agreement dated June 23, 2003. The digital orthophotography will be provided in .tif or
.sid format. In addition to the digital orthophotography, the Cook County Assessor will
provide a shapefile containing an index of all the tiles for Cook County. Metadata is
available upon request.
The Cook County Assessor requests that the Village of Lemont select a
geographic area based upon one of the following methods:
❑ Municipality:
❑ Township:
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Exhibit D; Planimetric Data
The Cook County Assessor has developed a computerized database of geographic
information system (GIS). This computerized database consists of Planimetric data and
Cadastral data. The Cook County Assessor will make the computerized database of
Planimetric data available to the Village of Lemont. This information is subject to the
restrictions and limitations as set forth in the Agency Agreement dated June 23, 2003.
The Planimetric data is maintained using ESRI's ArcGIS software and is in a
Geodatabase format specific to ESRI's 8.x product line. Metadata is available upon
request.
The Cook County Assessor requests that the Village of Lemont select a
geographic area based upon one of the following methods:
❑ Permanent Index Number range: Attach additional sheet if necessary
❑ Municipality:
❑ Township:
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Exhibit E; Cadastral Data
The Cook County Assessor has developed a computerized database of geographic
information system (GIS). This computerized database consists of Planimetric data and
Cadastral data. The Cook County Assessor will make the computerized database of
Cadastral data available to the Village of Lemont. This information is subject to the
restrictions and limitations as set forth in the Agency Agreement dated June 23, 2003.
The Cadastral data is maintained using ESRI's ArcGIS software and is in a Geodatabase
format specific to ESRI's 8.x product line. Metadata is available upon request.
The Cook County Assessor requests that the Village of Lemont select a
geographic area based upon one of the following methods:
❑ Permanent Index Number range: Attach additional sheet if necessary
❑ Municipality:
❑ Township:
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