R-23-02 04/08/02RESOLUTION E2. 23- o �•
RESOLUTION APPROVING AGREEMENT WITH COOK COUNTY
FOR THE 127TH STREET IMPROVEMENTS
WHEREAS, the Village of Lemont and Cook County entered into a Local Agency
Agreement and Jurisdictional Transfer on April 28, 1997 and June 3, 1997, respectively, and
WHEREAS, said Agreement will lapse on July 1, 2002, and
WHEREAS, the Village requests relief from the terms of said Agreement, and
WHEREAS, both the Village and the County are desirous to continue to pursue the
improvements to 127th Street from Smith Road to Archer Avenue, and
WHEREAS, it is necessary to revise the improvement scope, responsibilities for right -of -way
acquisition, costs and obligations contained in the Original Agreement.
NOW, THEREFORE, BE IT RESOLVED, by the President and Board of Trustees that the
Agreement with Cook County attached as Exhibit A, is hereby approved.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF LEMONT, COUNTIES OF COOK, WILL AND DUPAGE,
ILLINOIS, on this 8th day of April , 2002.
AYES NAYS PASSED ABSENT
John Benik
Debby Blatzer
Peter Coules V
Connie Markiewicz ✓
Steven Rosendahl ✓
Jeanette Virgilio
CHARLENE SMOLLEN, Village Clerk
Approved by me this 8th day of
Attest:
April
, 2002.
CHARLENE SMOLLEN, Village Clerk
Approved as to form:
JOHN ANTONOPOULOS, Village Attorney
THE COUNTY OF COOK
VILLAGE OF LEMONT
AGREEMENT
127th Street
Smith Road to State Street
Section: 97- 85013 -02 -PV
State Street to Archer Avenue
Section: 97- 85014 -01 -PV
This Agreement, made and entered into by and between the COUNTY OF COOK, a body politic and
corporate of the State of Illinois, hereinafter called "COUNTY ", and the VILLAGE OF LEMONT, a body
politic and corporate of the State of Illinois, hereinafter called "VILLAGE"
WITNESSED.
WHEREAS, the VILLAGE and COUNTY entered into a Local Agency Agreement for Jurisdictional
Transfer on April 28, 1997 and June 3, 1997, respectively, and said Agreement was approved by the
Illinois Department of Transportation (IDOT) on June 30, 1997;
WHEREAS, said Agreement also encompassed improvements to 127th Street from Smith Road to
Archer Avenue;
WHEREAS, said Agreement will lapse on July 1, 2002;
WHEREAS, the VILLAGE requested relief from the terms of said Agreement, specifically jurisdictional
transfer of the roadway;
WHEREAS, the COUNTY is supportive and concurs in the termination of the jurisdiction transfer of
127' Street from Smith Road to Archer Avenue required by said Agreement;
WHEREAS, both the COUNTY and the VILLAGE are desirous to continue to pursue the improvements
to 127`h Street from Smith Road to Archer Avenue;
WHEREAS, it is necessary to revise the improvement scope, responsibilities for right -of -way
acquisition, costs and obligations contained in the Original Agreement.
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the above recitals and
other good and valuable considerations, the parties hereto agree as follows:
1. It is mutually agreed by the COUNTY and VILLAGE that the Local Agency Agreement for
Jurisdictional Transfer executed by VILLAGE on April 28, 1997, the COUNTY on June 3, 1997 and
approved by the State of Illinois on June 30, 1997 shall not be renewed. The COUNTY shall retain
jurisdiction of 127"' Street from Smith Road to Archer Avenue, in its entirety.
127th Street
Section: 97- B5013 -02 -PV
Section: 97- 85014 -01 -PV
2. The improvements to be built by the County of Cook are described as follows:
Reconstruct 127th Street between Smith Road and Archer Avenue in two stages; the first stage
from State Street to Archer Avenue (County Section 97- 85014- 01 -PV) and the second stage from
Smith Road to State Street (County Section 97- 85013- 02 -PV). The scope of each project shall be
the reconstruction of the existing bituminous pavement to a bituminous cross section of one
through lane in each direction separated by a continuous painted bituminous median and includes
an enclosed drainage system, curb and gutter, sidewalk, pavement marking, traffic control,
landscaping, utility adjustments, right -of -way and other necessary highway appurtenances.
3. The VILLAGE shall:
a. Secure approval and funding for Phase II Design Engineering for the improvement sections
from the Southwest Conference of Mayors, obtain all Conference, IDOT, and Federal
approvals for this phase of the improvement, act as lead Agency in the Federal Agreement
therefrom and be bound by the terms of said agreement including the selection of the Phase
II engineer; and,
b. supervise the Phase II engineering to prepare construction plans, specifications and
estimates in a format acceptable to the COUNTY for the improvement sections from State
Street to Archer and from Smith Road to State Street and submit same to the COUNTY for
approval according to the following schedule:
30% complete, preliminary plans
90% complete, pre -final plans
100% complete, final plans subject to final review;
c. Prepare, at VILLAGE expense, all plats and legal descriptions of rights -of -way and easements
required for the improvements, obtain IDOT approval and submit same to COUNTY for use
in acquiring said rights -of -way; and,
d. Upon notice of approval from the COUNTY, transfer to the COUNTY original construction
plans, specifications, construction documents and construction cost estimate as well as
six (6) copies of said plans and ten (10) sets of contract documents for use in bidding the
improvements; and,
e. Secure funding for the construction of the improvement sections from Smith Road to Archer
Avenue ($1,000,000.0 each) from the Southwest Conference of Mayors and obtain IDOT
and Federal approvals for this phase of the improvement; and,
f. Be responsible for all public notification and coordination of the project scope, timing and
duration, for each project through all Phases of the project; and,
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127th Street
Section: 97- B5013 -02 -PV
Section: 97- B5014 -01 -PV
9.
Pay one hundred (100 %) percent for any VILLAGE initiated infrastructure improvements
(sidewalk (see 3.h.1, street lighting, watermain, sanitary sewers, etc.) included in each
project. The VILLAGE is responsible for all engineering and construction costs included in the
improvement plans as well as the maintenance and operations of such infrastructure. [Terms
for payment are: upon award, fifty (50 %) percent of the award price for VILLAGE related
items; and, upon notification from the COUNTY after completion, the remaining balance based
upon actual costs]; and,
h. With regards to sidewalks, the VILLAGE can use a portion of the federal funding referenced
in 3.e. hereinbefore toward sidewalk construction costs. The VILLAGE shall be responsible for
the local match portion (30 %) of the costs of such sidewalk; and,
i. Have the opportunity to observe each project under construction, bring to the attention of
the COUNTY's Resident Engineer any matters of concern with respect to the construction
of VILLAGE infrastructure, and to participate in the final inspection of VILLAGE
infrastructure of each improvement section as completed.
4. The COUNTY shall:
a. Pay the Local Match (30 %) of the costs for each Phase II section of the project as the Local
Agency sharing in the cost of the project (COUNTY share estimated as $67,000 for the State
Street to Archer Avenue section and $47,000 for the Smith Road to State Street section),
said payments to be on a progressive basis (costs beyond the original contract amount shall
not be reimbursed without prior notification and approval by the COUNTY); and,
b. Review and approve the Phase II Engineering plans, specifications and estimates
submitted by the VILLAGE; and,
c. Act as lead Agency in the Phase III construction and appropriate sufficient monies to fund its
obligations; and,
d. Acquire all right -of -way necessary for each improvement including required easements
according to Federal and IDOT standards and procedures, all at no cost or obligation to the
VILLAGE except as noted in 3.c. hereinbefore; and,
e. Upon receipt of original plans, specifications and estimates, receive bids, award, finance,
supervise construction and cause the improvement to be built in accordance with the
approved plans, specifications and contract; and,
f. Pay one hundred (100 %) percent of roadway construction costs not reimbursed by Federal
funding, less any VILLAGE obligation stemming from 3.g. or 3.h. hereinbefore, and including
construction engineering costs for the improvement section from State Street to Archer
Avenue ($2,800,000.of a currently estimated $3,800,000.) and Smith Road to State Street
($2,700,000. of a currently estimated $3,700,000.).
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