R-57-04 08/23/2004t
RESOLUTION -4
RESOLUTION AUTHORIZING APPROVAL OF
CHANGE ORDER NO. 1 & FINAL FOR
STEPHEN STREET RECONSTRUCTION
CONTRACT E: ELECTRICAL AND STREET LIGHTING
WHEREAS, the Village of Lemont required electrical and street lighting work be completed
in conjunction with the Stephen Street Reconstruction project; and
WHEREAS, the Village awarded a Contract for said work to Lyons Electric Company, Inc.
who submitted the low bid in the amount of $167,503.00; and
WHEREAS, Lyons Electric Company, Inc. has completed all work for a revised total
Contract value of $186,356.47, which necessitates a Change Order No. 1 & Final, in the
additional amount of $18,853.47.
NOW, THEREFORE, BE IT RESOLVED, by the President and Board of Trustees that the
Change Order No. 1 & Final, in the amount of an addition of $18,853.47 be hereby
approved.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF LEMONT, COUNTIES OF COOK, WILL AND DuPAGE, ILLINOIS, on this
23'd day of August, 2004.
Debby Blatzer
Peter Coules
Brian Reaves
Steven Rosendahl
Ronald Stapleton
Jeanette Virgilio
AYES NAYS PASSED ABSENT
did./ILENAE SMOLLEN, Village Clerk
Approved by me this 23rd day of August, 2004.
Attest:
CHARLENE SMOLLEN, Village Clerk
JO A, illag esident
Approved as to form:
JOHN ANTONOPOULOS, Village Attorney Date
Date:
Contractor:
Illinois Department
of Transportation
Request for Approval
of Change in Plans
Page 1 of 1
20- Jul -04 Counties Cook, DuPage & Will
Lyons Electric Company, Inc. Road District or Municipality Village of Lemont
650 East Elm Avenue
LaGrange, IL 60525 Section Stephen Street
Request No. 1 & Final
I recommend that an addition be made to the above Contract.
Between Station
Project No. 99243 (E)
N/A and Station N/A a net length of N/A
(Do not rill in unless a change in length is Involved.)
The estimated quantities are shown below and the Contractor agrees to furnish the materials and do the work at the Contract
unit prices. Show station location for major items.
Item
No
Description
Awarded
Deductions
Unit
Quantity
Amount
Over
Under
Quantity
Unit Price
Additions
1
Remove Existing Handhole
EACH
1
$ 205.75
1
2
$205.75
$205.75
2
Handhoies to be Adjusted
EACH
3
$ 2.820.00
1
2
5940.00
5940.00
3
Pole Foundation, Concrete
EACH
23
$ 22.517.00
2
25
$979.00
51,956.00
4
Pole Foundation, Concrele (Special)
EACH
2
$ 2,218.00
2
$1,109.00
$2,218.00
5
Conduit In Trench, 4" Dia., Galvanized Steel
FOOT
276
$ 3.615.60
45
321
513.10
$589.50
6
Conduit In Trench. 2" Dia., Galvanized Steel
FOOT
82
$ 545.30
50
32
56.65
$332.50
7
Conduit, Pushed, 2" Dia., Galvanized Steel
FOOT
45
$ 625.50
45
$13.90
5625.50
8
Junction Box (Special)
EACH
14
$ 7,826.00
1
15
5559.00
$559.00
9
Handhole
EACH
3
$ 3,396.00
3
$1,132.00
10
Duplex Outlet And Enclosure, 20 AMPS GFI
EACH
14
$ 5,516.00
14
5394.00
11
Electric Cable In Conduit, 600V (XLP -Type USE)
FOOT
336
$ 1,562.40
336
54.65
$1,562.40
3 -1 /C No. 0
12
Lighting Controller, Pad Mounted
EACH
3
$ 17,478.00
3
55,826.00
13
Service Installation, Type C. Modified
EACH
3
$ 3,828.00
3
51,276.00
14
Trench and Backfill for Electrical Work (Special)
FOOT
2579
$ 9,413.35
331
2248
$3.65
51,208.15
15
Ornamental Light Standard. Type A
EACH
13
$ 40,508.00
13
$3,116.00
16
Ornamental Light Standard, Type B
EACH
5
5 19,890.00
5
$3,978.00
17
Removal of Existing Lighting Unit, Salvage
EACH
2
5 300.00
1
3
$150.00
$150.00
16
Relocate Existing Lighting Unit
EACH
7
5 3,654,00
7
$522.00
19
Remove Existing Concrete Foundations
EACH
9
5 2,277.00
3
6
$253.00
$759.00
20
Unit Duct, 3 -1 /C No. 4, and 1/C No. 4 Ground, 600 V
FOOT
1824
5 7,113.60
305
2129
53.90
51,189.50
(XLP -Type USE), 1 -1/2" Dia., Polyethylene
21
Unit Duct, 5 -1 /C No. 6, 3 -1 /C No. 4, and 1/C No. 4
FOOT
2217
$ 12,193.50
254
2471
$5.50
51,397.00
Ground, 600V (XLP -Type USE), 2" Dia., Polyethylene
"'Approved Additional Items "'
Performance Bond
L.S.
1
1
51,254.00
51,254.00
Controller Upgrades
L.S.
1
1
51,417.00
51,417.00
Electric Cable In Conduit, 600V (XLP -Type USE)
L.F.
536
536
57.50
54,020.00
3 -1 /C No. 4/0
Conduit, Pushed, 2 -1/2" Dia., Galvanized Steel
L.F.
190
190
519.90
53,781.00
Streetlight Cable Relocation for Water Main
L.S.
1
1
$1,038.50
$1,038.50
Cable Relocation at I8M Abutments
L.S.
1
1
52,144.07
$2,144.07
Electric Service for Heat Trace Line
L.S.
1
1
51,620.28
$1,620.28
Install Detector Loop - October 17
L.S.
1
1
$1,419.32
$1,419.32
Install Detector Loop - October 22
L.S.
1
1
$2,674.60
$2,674.60
Drill Planter Walls
L.S.
1
1
$1,081.50
$1,081.50
$ 167,503.00 Totals:
$ 26,499.02
$ 7,645.55
Total net addition to date is $ 18,853.47 which is 11.26% of Contract price. Net Change:
$ 18,853.47
$ -
State fully the nature and reason for the change:
Adjustment for as- constructed quantities in comparison to Plan quantities.
When the net increase or decrease in the cost of the contract is $10,000 or more or the time of completion is
increased or decreased by 30 days or more, one of the following statements shall be checked.
XX The undersigned determine that the circumstances which necessitate this change
were not reasonably foreseeable at the time the contract was signed.
The undersigned determine that the circumstances which necessitate this change
were not within the contemplation of the contract as signed.
The undersigned determine that this change is in the best interest of the local
agency and is authorized by law.
Signed: Signed:
Page 2 of 2
Highway Commissioner ( /Municipal Officer
Approved
Recommended
Note:
Mr. Gary Holmes, Village Administrator
Title of MunicipaI Officer
Dale /G1 Ate 67 f-
LID
County Engineer
Approved
District Engineer
Date Date
Make out separate form for change in length quantities.
Give net quantities only.
Submit 3 copies of this form to District Engineer (4 copies for road district)
If plans are required attach 3 sets.
Ins/
Civil Engineers/
Municipal Consultants
Fran k Novotny & Associates, Inc.
825 Midway Drive @ Willowbrook, IL * 60527 4. Telephone.' (630) 887 -8640 • Fax: (630)887-0132
July 20, 2004
Mr. Gary C. Holmes
Administrator
Village of Lemont
418 Main Street
Lemont, IL 60439
Re: Stephen Street Reconstruction
Contract E: Electrical and Street Lighting
Engineer's Payment Estimate No. 8 & Final
Dear Gary:
This letter is to certify that Lyons Electric Company, Inc. has satisfactorily furnished labor and
materials in accordance with the terms of their Contract, and as outlined on the attached "Engineer's
Payment Estimate No. 8 & Final ".
The Contractor has completed the all of the street lighting and traffic signal modification work on the
project. The final project cost of $186,356.47 is $18,853.47 (11.26 %) above the awarded Contract
value of $167,503.00. The primary reason for the increase in contract value is the cost for the
performance bond; the cost of the replacement of traffic loop detectors in the pavement; work
related to the relocation of existing facilities for the water main work near the I &M Canal bridge; and
the extension of the electrical service feed on River Street. This work was not anticipated at the
time of the original bid.
We therefore recommend the payment of $6,363.99 to Lyons Electric Company, Inc., 650 East
Elm Avenue, LaGrange, Illinois 60525, to be paid upon receipt of the necessary "Final Waiver of
Lien" with "Contractor's Affidavit ", and matching final invoice in the aforementioned amount.
Also enclosed are four (4) copies of the "Request for Approval of Change in Plans ", in the amount
of a net addition of $18,853.47. Please sign the forms where noted; retaining two (2) copies for
your files, and returning two (2) copies to our office.
Should you have any questions concerning this matter, please do not hesitate to contact me.
Very truly yours,
FRANK NOVOTNY & ASSOCIATES, INC.
James L. Cainkar, P.E., P.L.S.
JLC /debi
Enclosure
cc: Mrs. Jean Nona, Treasurer, w /Enc.
Mr. Dan Fielding, Dir. of PW, w /Enc.
Lyons Electric Company, Inc., w /Enc.
Engineering Dept. File
Project File No. 99243(E)
OWNER:
PROJECT DESCRIPTION:
PAYMENT TO:
ESTIMATE NO.:
PAYMENT ESTIMATE
Village of Lemont
Stephen Street Reconstruction
Contract E: Electrical and Street Lighting
Lyons Electric Company, Inc., 650 East Elm Avenue, LaGrange, IL 60525
8 & Final
FROM: March 4, 2004
Page 1 Of 1
PROJECT NO : 99243(E)
TO: July 10, 2004
Item
No
Description
Awarded
Unit Quantity
Amount
Over
Under
Approved
Quantity
For
Unit Price
Payment
Amount
1
Remove Existing Handhole
EACH 1
$ 205.75
1
2
$ 205.75
$ 411.50
2
Handholes to be Adjusted
EACH 3
2,820.00
1
2
940.00
1,880.00
3
Pole Foundation, Concrete
EACH 23
22,517.00
2
25
979.00
24,475.00
4
Pole Foundation, Concrete (Special)
EACH 2
2,218.00
2
1,109.00
5
Conduit In Trench, 4" Dia., Galvanized Steel
FOOT 276
3,615.60
45
321
13.10
4,205.10
6
Conduit In Trench, 2" Dia., Galvanized Steel
FOOT 82
545.30
50
32
6.65
212.80
7
Conduit, Pushed, 2" Dia., Galvanized Steel
FOOT 45
625.50
45
13.90
8
Junction Box (Special)
EACH 14
7,826.00
1
15
559.00
8,385.00
9
Handhole
EACH 3
3,396.00
3
1,132.00
3,396.00
10
Duplex Outlet And Enclosure, 20 AMPS GFI
EACH 14
5,516.00
14
394.00
5,516.00
11
Electric Cable In Conduit, 600V (XLP -Type USE)
FOOT 336
1,562.40
336
4.65
3 -1 /C No. 0
12
Lighting Controller, Pad Mounted
EACH 3
17,478.00
3
5,826.00
17,478.00
13
Service Installation, Type C, Modified
EACH 3
3,828.00
3
1,276.00
3,828.00
14
Trench and Backfill for Electrical Work (Special)
FOOT 2579
9,413.35
331
2248
3.65
8,205.20
15
Ornamental Light Standard, Type A
EACH 13
40,508.00
13
3,116.00
40,508.00
16
Ornamental Light Standard, Type B
EACH 5
19,890.00
5
3,978.00
19,890.00
17
Removal of Existing Lighting Unit, Salvage
EACH 2
300.00
1
3
150.00
450.00
18
Relocate Existing Lighting Unit
EACH 7
3,654.00
7
522.00
3,654.00
19
Remove Existing Concrete Foundations
EACH 9
2,277.00
3
6
253.00
1,518.00
20
Unit Duct, 3 -1 /C No. 4, and 1/C No. 4 Ground, 600 V
FOOT 1824
7,113.60
305
2129
3.90
8,303.10
(XLP -Type USE), 1 -1/2" Dia., Polyethylene
21
Unit Duct, 5 -1IC No. 6, 3 -1 /C No. 4, and 1/C No. 4
FOOT 2217
12,193.50
254
2471
5.50
13,590.50
Ground, 600V (XLP -Type USE), 2" Dia., Polyethylene
***Approved Additional Items***
Performance Bond
L.S.
1
1
1,254.00
1,254.00
Controller Upgrades
L.S.
1
1
1,417.00
1,417.00
Electric Cable In Conduit, 600V (XLP -Type USE)
L.F.
536
536
7.50
4,020.00
3 -1/C No. 4/0
Conduit, Pushed, 2 -1/2" Dia., Galvanized Steel
L.F.
190
190
19.90
3,781.00
Streetlight Cable Relocation for Water Main
L.S.
1
1
1,038.50
1,038.50
Cable Relocation at I &M Abutments
L.S.
1
1
2,144.07
2,144.07
Electric Service for Heat Trace Line
L.S.
1
1
1,620.28
1,620.28
Install Detector Loop - October 17
L.S.
1
1
1,419.32
1,419.32
Install Detector Loop - October 22
L.S.
1
1
2,674.60
2,674.60
Drill Planter Walls
L.S.
1
1
1,081.50
1,081.50
T 0 T A L: $ 167,503.00 $ 186,356.47
RECOMMENDED FOR PAYMENT BY:
FRANK NOVOTNY & ASSOCIATES, INC.
BY: James L. Cainkar, P.E., P.L.S.
DATE: July 10, 2004
Total Value of Completed Work $ 186,356.47
Less 0% Retained
Sub -Total $ 186,356.47
Less Payment Estimate Nos. 1 thru 7 $ 179,992.48
TOTAL THIS PAYMENT ESTIMATE NO. 8 $ 6,363.99
& FINAL