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Minutes COW 3-15-2010Committee of the Whole March 15, 2010 7:00 p.m. A meeting of the Village of Lemont Committee of the Whole was held on Monday March 15, 2010 in the Board Room of the Village Hall at 418 Main Street in Lemont, Illinois. CALL TO ORDER Mayor Reaves called the meeting to order at 7:00 p.m. and acknowledged that the following were present: Trustees Ron Stapleton, Debbie Blatzer, Jeanette Virgillio, Paul Chialdikas, Cliff Miklos and Rick Sniegowski were present. Also present were Village staff members Ben Wehmeier, Dan Fielding, Ralph Pukula, James Brown, Ben Wehmeier, Chief Kevin Shaughnessy, George Schafer, Ed Buettner, Mark LaChappell and Village Attorneys Dan Blondin and Jeff Stein. ,DISCUSSION ITEMS Discussion Metra Lease Extension Mr. Wehmeier stated that the Village's 20 year lease for the Metra Station at 101 Main Street is set to expire this year. Metra is asking for an extension of the lease out to 40 years. The majority of the agreement is the same, with the exception of the threshold for repairs. In the current agreement, any minor repair over $1,000 would be Metra's responsibility. In the new agreement the threshold is at $5,000. As always, and structural repair would be the responsibility of Metra. The Board did not have an issue with this change. Mr. Brown also brought up the issue of signage. There is a section in the agreement in which it states Metra could put up private signage. The Board directed staff to try and get this item removed for any private signs above and beyond advertising for Metra trains itself. There was no other discussion on the topic. Street Name Conflict - Joliet/Illinois Street A resident living at 21 Joliet Street has asked the Village to rename the street on which she lives. She is the only resident on the street and is requesting the change because a number of agencies have it differently. The Board did not have an issue with the request, but that the resident should bear any associated costs with the change. The name change would be up for approval at a future Village Board meeting. Planning & Zoning Commission UDO Amendments Mr. Brown brought up some general amendments to the Unified .Development Ordinance that the Planning & Zoning Commission have been kicking around at their meetings. One of the major changes had to do with building materials on commercial buildings. The PZC recommended prohibiting split face block and quick brick within B-1 and B-3 zoning districts. They also would like to see a mock up of building materials at construction sites so code enforcement can compare materials. The Board was not too favorable on the changes if the quality of the product was comparable. There would be further discussion on the topic at future meetings. FY 2010-2011 Budeet Presentation Mr. Wehmeier gave a presentation on the upcoming fiscal year budget, highlighting the major portions of the proposed budget. The budget meeting is for presentation and discussion only, the actual budget will be voted on at the April 12, 2010 Village. Board Meeting. General Fund- Total expected revenue equals $8.35 million including all grants, and proposed expenditures equals 8.335 million including all grant expenses. Both these numbers are down from budget figures last fiscal year of 9.15 million. The general fund budget is balanced with conservative revenue projections, but does not take into account Governor Quinn's income tax reduction proposal. If the state were to take the funds away from the Village, further cuts/revenue increase would be required. The conservative revenue projections include a slight increase in property tax due to slight CPI increase and shifting revenue from working cash. Sales tax and building permit revenues was projected accordingly with the overall dip in the economy, in addition FY 11 is anon-vehicle sticker year. As part of the budget, increases in business licenses, liquor licenses, and administrative fines in the police department have been factored in. On the expenditure side, costs were reduced over the previous fiscal year by nearly 1 million due to reduction in forces through natural attrition in Administration and Public Works. In addition, there was a reduction in special events, authorized overtime, travel, and part-time salaries in the Police Department. Police programs such as DARE will also be reduced, but there will still be drug program in the schools as needed. Downtown TIF District- An increase in revenue is shown due to increment increase shown by the county. For the expenditures, marketing costs will continue to be spent as well as the fasade grant program, Talcott Street improvements, and a portion of the Main Street resurfacing and Canal Street parking lot projects. Water & Sewer- Water usage projected to remain flat, and there is a sewer rate increase factored into the budget to pay for the long term control plan and associated improvements to the system as mandated by MWRD and the IEPA. On the expenditures side, a new street sweeper is needed and will be taken out of the fund as a lease purchase. Funds are also allocated for SCADA system upgrades, and the water replacement program to continue. As part of the W&S Capital fund, water main will continue to be upgraded in the older part of town with assistance from CDBG. In addition, the Warner Water Main will be replaced with assistance from the State Capital bill if it gets passed. Motor Fuel Tax- Expenditures include materials and supplies, street lighting, and road resurfacing program. The roads being resurfaced include 2nd, 3`d, Walter, and Steepleview Street. Road Improvement Fund- Funds were allocated for McCarthy Road Phase I for the McCarthy/Derby/Archer project and engineering for the Walker/McCarthy intersection. There were also further discussions on contingency planning in case the state reduces its income tax allocation with the village. These discussions will be ongoing as we hear more from the state. UNIFINISHED BUSINESS Mayor Reaves brought up recent meetings the Village has had with Marquette regarding the Lofts Development. Since the reduction in prices, the Lofts have received much interest in the units and more closings are on their way. ADJOURNMENT Mayor Reaves adjourned the meeting at 9:30 PM