R-29-24 for Maintenance Under the Illinois Highway Code418 Main Street I Lemont, IL 60439
TO: Village Board Meeting
FROM: Ted Friedley, Public Works
THROUGH:
SUBJECT: A Resolution for Maintenance Under the Illinois Highway Code
DATE: April 22, 2024
SUMMARY/BACKGROUND
The Department of Public Works desires to use Motor Fuel Tax (MFT) money for the purchase
of materials needed in its normal annual operations, such as road salt, blacktop for patching
streets and alleys, street and roadway signs, gravel, parkway fill, traffic signal maintenance,
and maintenance parts for street lighting.
A municipal estimate of maintenance cost form needs to be compiled and a resolution for
maintenance of streets and highways must be passed. The estimated maintenance costs to
be funded with MFT funds is $270,000.00. This amount does not include the annual
resurfacing program.
ANALYSIS
Consistency with Village Policy
Budget (if applicable)
STAFF RECOMMENDATION
Pass Resolution for Maintenance Under the Illinois Highway Code
BOARD ACTION REQUESTED
Pass Resolution for Maintenance Under the Illinois Highway Code
ATTACHMENTS
A Resolution for Maintenance Under the Illinois Highway Code.pdf
VILLAGE OF LEMONT
RESOLUTION
NUMBER R- AJ-24
A RESOLUTION FOR MAINTENANCE UNDER THE ILLINOIS HIGHWAY CODE
JOHN EGOFSKE, Village President
CHARLENE M. SMOLLEN, Clerk
JANELLE KITTRIDGE
DAVE MAHER
KEN MCCLAFFERTY
KEVIN SHAUGHNESSY
RICK SNIEGOWSKI
RON STAPLETON
Trustees
Published in pamphlet form by authority of the Village President and Board of "trustees of the Village of Lemont onq -024
ZDZpartrpent
ortation
Resolution for Maintenance
Under the Illinois Highway Code
District Count Resolution Number Resolution Type Section Number
Cook Original 24-00000-00-GM
BE IT RESOLVED, by the President and Board of Trustees of the Village of
Governing Body Type Local Public Agency Type
LEMONT Illinois that there is hereby appropriated the sum of TWO HUNDRED
Name of Local Public Agency
SEVENTY THOUSAND DOLLARS
Dollars( $270,000.00
of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from
01 /01 /24 to 12/31 /24
Beginning Date Ending Date
BE IT FURTHER RESOLVED, that only those operations as listed and described on the approved Estimate of Maintenance Costs,
including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax
funds during the period as specified above.
BE IT FURTHER RESOLVED, that Village of LEMONT
Local Public Agency Type Name of Local Public Agency
shall submit within three months after the end of the maintenance period as stated above, to the Department of Transportation, on forms
available from the Department, a certified statement showing expenditures and the balances remaining in the funds authorized for
expenditure by the Department under this appropriation, and
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office
of the Department of Transportation.
I CHARLENE SMOLLEN Village Clerk in and for said Village
Name of Clerk Local Public Agency Type Local Public Agency Type
of LEMONT in the State of Illinois, and keeper of the records and files thereof, as
Name of Local Public Agency
provided by statute, do hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the
President and Board of Trustees of LEMONY at a meeting held on '2Z°_Z
Governing Body Type Name of Local Public Agency Date
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this ZZ, day of j�d�'j 7_02, q
Day Month, Year
(SEAL, if required by the LPA)
G� OF
� F
Q �o
AL
v 2
i
/t L 1 1 0'S
Clerk Signature & Date
APPROVED
Regional Engineer Signature & Date
Department of Transportation
Completed 04/18/24 BLR 14220 (Rev. 12/13/22)
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF LEMONT, CQUNTIES OF COOK, WILL, AND DUPAGE, ILLINOIS,
ON THIS 2—Z' DAY OF ` ) 1 2024.
PRESIDENT AND VILLAGE BOARD MEMBERS:
AYES: NAYES: ABSENT: ABSTAIN:
Janelle Kittridge
Dave Maher
Ken McClafferty
Kevin Shaughnessy
Rick Sniegowski
Ron Stapleton
JOHN EGOFSKE
President
ATTEST:
CHARLENE MOLLEN
Village Clerk
G� 0 F l F
v O
v �
1z L 114 0'
EXHIBIT A
Request for Expenditure/Authorization of Motor Fuel Tax Funds BLR Form 09150
Illinois Department
of Transportation
Request for Expenditure/Authorization
of Motor Fuel Tax Funds
Local Public Agency Type County Section Number
VILLAGE OF LEMONT Village Cook 24-00000-00-GM
I hereby request authorization to expend Motor Fuel Tax Funds as indicated below:
Purpose
Motor Fuel Tax Amount Rebuild Illinois Amount
County Engineer/Superintendent Salary & Expenses
n/a
Contract Construction
Day Labor Construction
Engineering
Engineering Investigations
IMRF/Social Security
n/a
Maintenance
$270,000.00
Maintenance Engineering
Obligation Retirement
n/a
Other
Right -of -Way (Itemized on 2nd page)
TOTAL
$270,000.00
Comments
Local
cial Sianature &
Village Administrator
Approved
Regional Engineer Signature & Date
Department of Transportation
Department of Transportation Use
Entered By Date
Completed 04/18/24 Page 1 of 2 BLR 09150 (Rev. 07/07/22)
Itemization of Right -of -Way Request
Location of Property
Property Owner
Acres
Right -of-
Way
Relocation
Costs
Cost of Land
Acquired
Cost of
Damage to
Land not
Acquired
Total
Street/Road
Parcel
Number
Address of
Property Involved
TOTAL
Add Item
Completed04/18/24 Page 2 of 2 BLR 09150 (Rev. 07/07/22)
EXHIBIT B
Local Public Agency General Maintenance Estimate of Maintenance Costs BLR Form
14222
Illinois Department
of Transportation
Submittal Type Original
District Estimate of Cost For
Municipality
Local Public Agency General Maintenance
Estimate of Maintenance Costs
Maintenance Period
Local Public Agency County Section Number Beginning Ending
VILLAGE OF LEMONY I Cook 24-00000-00-GM 01/01/24 12/31/24
Mnintonnnra Items
Material Categories/
Total
Point of Delivery or
Maintenance
Maintenance
Maint Eng
Insp.
Work Performed by
Operation
Operation
Category
Req.
an Outside Contractor
Unit
Quantity
Unit Cost
Cost
Cost
Traffic Signal
IIA
Maintenance
1
4
$4,000.00
$16,000.00
$16,000.00
Maintenance -State
Traffic Signal
Maintenance-
IIA
Maintenance
1
4
$1,250.00
$5,000.00
$5,000.00
County
Traffic Signal
IIA
Maintenance
1
12
$1,000.00
$12,000.00
$12,000.00
Maintenance -Local
Street Light
IIA
Maintenance
1
12
$1,000.00
$12,000.00
$12,000.00
Maintenance
Street Light Parts
IIA
Lum.,bulbs,poles
1
1
$20,000.00
$20,000.00
$20,000.00
Sign Materials
IIA
Materials
1
1
$12,000.00
$12,000.00
$12,000.00
Blacktop
IIA
HMA patching mix
1
1
$18,000.00
$18,000.00
$18,000.00
Gravel
IIA
Gravel
1
1
$5,000.00
$5,000.00
$5,000.00
Snow & Ice
Control -State
I
Rock Salt (State Contract)
1
1
$170,000.00
$170,000.00
$170,000.00
Conntract
Total Operation Cost
$270,000.00
Maintenance
Local Public Agency Labor
Local Public Agency Equipment
Materials/Contracts(Non Bid Items)
Materials/Deliver & Install/Materials Quotations (Bid Items)
Formal Contract (Bid Items)
Maintenance Total
Maintenance Engineering
Preliminary Engineering
Engineering Inspection
Material Testing
Advertising
Bridge Inspection Engineering
Maintenance Engineering Total
Estimate of Maintenance Costs Summary
KAPT Fi inris RBI Funds Other Funds Estimated Costs
$100,000.00
$100,000.00
$170,000.00
$170,000.00
$270,000.00
$270,000.00
Estimated Maintenance Eng costs Summary
MFT Funds RBI Funds Other Funds Total Est Costs
Total Estimated Maintenancel $270,000.001 $270,000.00
Completed 04/18/24 Page 1 of 2 BLR 14222 (Rev. 05/26/23)
Estimate of Maintenance Costs Submittal Type Original
Maintenance Period
Local Public Agency County Section Beginning Ending
VILLAGE OF LEMONY Cook 24-00000-00-GM 01/01/24 12/31/24
SUBMITTED
Local Public AgenVV Officjia�ignature & Date
Title
Administrator
County Engineer/Superintendent of Highways Signature & Date
IDOT Department Use Only
Received Location Received Date Additional Location?
WMFT Entry By EntryDate
APPROVED
Regional Engineer Signature & Date
Department of Transportation
Completed 04/18/24 Page 2 of 2 BLR 14222 (Rev. 05/26/23)