R-19-24 Approving Professional Services Agreement Between HR Green, Inc. and the Village of Lemont, Illinois for 2024 Sidewalk Replacement Design & Construction Engineering Services4'1 8 I�dain Sire e1, i i-t=;r !on11, 11- t` 0439
TO: Village Board Meeting
FROM: Ted Friedley, Public Works
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SUBJECT: A Resolution Approving Professional Services Agreement Between HR
Green, Inc. and the Village of Lemont, Illinois for 2024 Sidewalk
Replacement Design & Construction Engineering Services
DATE: April 8, 2024
SUMMARY/BACKGROUND
HR Green is assisting the Village with Design & Construction Engineering Services for the
2024 Sidewalk Replacement Project.
As outlined in the Agreement, the following tasks Are included in this Agreement
Notice to Proceed
Final Documents
Client bid opening
Client Council award contract
Contractor Start
Project Completion
The proposed agreement authorizes HR Green, Inc. and the Village of Lemont to move
forward with this project. The total not to exceed fees for the project are $24,000.00.
Consistency with Village Policy
5-Year Capital Improvement Plan (if applicable)
STAFF RECOMMENDATION
Pass A Resolution Approving Professional Services Agreement Between HR Green, Inc. and
the Village of Lemont, Illinois for 2024 Sidewalk Replacement Design & Construction
Engineering Services
BOARD ACTION REQUESTED
Pass A Resolution Approving Professional Services Agreement Between HR Green, Inc. and
the Village of Lemont, Illinois for 2024 Sidewalk Replacement Design & Construction
Engineering Services
VILLAGE OF LEMONT
A RESOLUTION APPROVING PROFESSIONAL SERIVCES AGREEMENT
BETWEEN HR GREEN, INC. AND THE VILLAGE OF LEMONT, ILLINOIS FOR 2024
SIDEWALK REPLACEMENT DESIGN AND CONSTRUCTION ENGINEERING
SERVICES
JOHN EGOFSKE, Village President
CHARLENE M. SMOLLEN, Clerk
JANELLE KITTRIDGE
DA VE 1111AHER
KEN MCCLAFFERTY
KEVIN SHA UGHNESSY
RICK SNIEGOWSKI
RON STAPLETON
Trustees
Published in pamphlet form by authority of the Village President and Board of Trustees of the Village of Lemont on -1 -2024
RESOLUTION NO. R- -24
A RESOLUTION APPROVING PROFESSIONAL SERIVCES AGREEMENT
BETWEEN HR GREEN, INC. AND THE VILLAGE OF LEMONT, ILLINOIS FOR 2024
SIDEWALK REPLACEMENT DESIGN AND CONSTRUCTION ENGINEERING
SERVICES
WHEREAS the Village of Lemont, Counties of Cook, Will, and DuPage, Illinois, ("the
Village") is a municipality in the State of Illinois with full powers to enact Ordinances and adopt
Resolutions for the benefits of the residents of the Village; and
WHEREAS, the Village and HR Green, Inc. wish to enter a professional services
agreement for 2024 Sidewalk Replacement Design & Construction Engineering as further
outlined in the professional services agreement attached hereto as Exhibit A ("Agreement"); and
WHEREAS, the Mayor and Board of Trustees find that it is in the best interests of the
Village to authorize the Agreement attached hereto as Exhibit A.
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of
the Village of Lemont, Counties of Cook, Will and DuPage, Illinois, as follows:
SECTION 1:
That the above recitals and legislative findings are found to be true and correct and are
hereby incorporated herein and made a part hereof as if fully set forth in their entirety.
SECTION 2:
The Mayor and Board of Trustees of the Village of Lemont hereby approve the
Agreement with HR Green, Inc. in substantially the same form as attached hereto as Exhibit A,
subject to attorney review.
SECTION 3:
The Mayor and Clerk are hereby authorized, respectively, to execute the Agreement with
HR Green, Inc.
SECTION 4:
This Resolution, and its parts, are declared to be severable and any section, subsection,
sentence, clause, provision, or portion of this Resolution that is declared invalid such decision
shall not affect the validity of any other portion of this Resolution, which shall remain in full
force and effect.
SECTION 5:
All Resolutions and Ordinances in conflict herewith are hereby repealed to the extent of
such conflict.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF LEMO T, COUNTIES OF COOK, WILL, AND DUPAGE, ILLINOIS,
ON THIS DAY OF i �� 2024.
Janelle Kittridge
Dave Maher
Ken McClafferty
Kevin Shaughnessy
Rick Sniegowski
Ron Stapleton
ATTEST:
PRESIDENT AND VILLAGE BOARD MEMBERS:
AYES: NAYES
I
V
ABSENT: ABSTAIN:
M
JOHN EGO
President
Exhibit A
2024 Sidewalk Replacement Design & Construction Engineering Services Agreement
.-1
10
Lemont, IL - 2024 Sidewalk Replacement
Design & Construction Engineering
Village of Lemont
Mr. George Schafer
Village Administrator
418 Main Street
Lemont, IL 60439
Ph: 815.385.6023
Bruce A. Hill, PE
Municipal Executive — Governmental Services Engineering
HR Green, Inc. 323 Alana Drive
New Lenox, IL 60451
Ph: 815.462.9324
Project No. 2402353
March 11, 2024
Version 2.3 02052021
1.0 PROJECT UNDERSTANDING
2.0 SCOPE OF SERVICES
3.0 DELIVERABLES AND SCHEDULES INCLUDED IN THIS AGREEMENT
4.0 ITEMS NOT INCLUDED IN AGREEMENT/SUPPLEMENTAL SERVICES
5.0 SERVICES BY OTHERS
6.0 CLIENT RESPONSIBILITIES
7.0 PROFESSIONAL SERVICES FEE
8.0 TERMS AND CONDITIONS
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Professional Services Agreement
Lemont, IL - 2024 Sidewalk Replacement
HR Green Project No.: 2402353
March 11, 2024
Page 1 of 3
THIS AGREEMENT is between the Village of Lemont (hereafter "CLIENT') and HR GREEN, INC.
(hereafter "COMPANY").
1.0 Project Understanding
1.1 General Understanding
The CLIENT has identified a need for public sidewalk improvements Village wide. Removal
and replacement of public sidewalk is what will be proposed.
1.2 Design Criteria/Assumptions
• IDOT Standard Specifications for Road & Bridge Construction
• Village of Lemont UDO
2.0 Scope of Services
The CLIENT agrees to employ COMPANY to perform the following services
2.1 Prepare construction specifications and contract documents using CLIENT and
Illinois DOT Standard Specifications (for 100% design stage).
2.2 Provide a final Opinion of Probable Cost for the project to file with the completed
documents.
2.3 Develop a final project schedule for advertisement, bidding, and construction
completion.
2.4 Attend bid opening, review bids, and recommend bidder to the CLIENT for approval.
2.5 Provide Construction Layout services.
2.6 Provide Construction Observation services.
2.7 Provide Monthly Pay Estimates according to ]DOT/CLIENT specifications.
2.8 Provide a Final Inspection and prepare a Final Punchlist before closing out the
project.
3.0 Deliverables and Schedules Included in this Agreement
1. Notice to Proceed — NTP...................................................................................... April 2024
2. Final Documents............................................................................................. April 19, 2024
3. CLIENT Bid opening......................................................................................... May 3, 2024
4. CLIENT Council award contract..................................................................... May 13, 2024
5. Contractor Start (Anticipated — T.B.D.)............................................................. June 3, 2024
6. Project Completion Date.........................................................................November 15, 2024
This schedule was prepared to include reasonable allowances for review and approval
times required by the CLIENT and public authorities having jurisdiction over the project.
This schedule shall be equitably adjusted as the project progresses, allowing for changes
in the scope of the project requested by the CLIENT or for delays or other causes beyond
the control of COMPANY.
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4.0 Items not included in Agreement/Supplemental Services
The following items are not included as part of this AGREEMENT:
IIV0
Supplemental services not included in the AGREEMENT can be provided by COMPANY
under separate agreement, if desired.
5.0 Services by Others
Seeco Consultants, Inc. will perform the following services:
• Provide LPC 662/663 Dump Forms & One (1) QA Material Testing
6.0 Client Responsibilities
Provide COMPANY with list of addresses to be addressed with this project.
7.0 Professional Services Fee
7.1 Fees
The fee for services will be based on COMPANY standard hourly rates current at the time
the AGREEMENT is signed. These standard hourly rates are subject to change upon 30
days' written notice. Non -salary expenses directly attributable to the project such as: (1)
living and traveling expenses of employees when away from the home office on business
connected with the project; (2) identifiable communication expenses; (3) identifiable
reproduction costs applicable to the work; and (4) outside services will be charged in
accordance with the rates current at the time the service is done.
7.2 Invoices
Invoices for COMPANY's services will be submitted, on a monthly basis. Invoices will be
due and payable upon receipt in accordance with the Illinois Prompt Payment Act 50ILCS
505. If any invoice is not paid within these timelines, COMPANY may, without waiving any
claim or right against the CLIENT, and without liability whatsoever to the CLIENT, suspend
or terminate the performance of services.
7.3 Extra Services
Any service required but not included as part of this AGREEMENT shall be considered extra
services. Extra services will be billed on a Time and Material basis with prior approval of
the CLIENT.
7.4 Exclusion
This fee does not include attendance at any meetings or public hearings other than those
specifically listed in the Scope of Services. These service items are considered extra and
are billed separately on an hourly basis.
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'R �.. ; ;��•`.� r ie,
7.5 Payment
Professional Services Agreement
Lemont, IL - 2024 Sidewalk Replacement
HR Green Project No.: 2402353
March 11, 2024
Page 3 of 3
The CLIENT AGREES to pay COMPANY on the following basis:
Time and material basis with a Not to Exceed fee of $24,000.00.
8.0 Terms and Conditions
This Agreement is an addendum to and is considered part of the Master Agreement
between CLIENT and COMPANY. All terms and conditions contained in that agreement
apply to this Agreement.
This AGREEMENT is approved and accepted by the CLIENT and COMPANY upon both parties
signing and dating the AGREEMENT. COMPANY's services shall be limited to those expressly
set forth in this AGREEMENT and COMPANY shall have no other obligations or responsibilities
for the Project except as agreed to in writing. The effective date of the AGREEMENT shall be the
last date entered below.
Sincerely,
HR GREEN, INC.
Bruce A. Hill
Municipal Executive — Governmental
Title: Services — Engineerinq Date: March 11, 2024
Approved by:�
Printed/Typed Name: Timothy J. Hartnett
President — Governmental
Title: Services/Principal Date: March 11, 2024
VILLAGE OF LEMONT
Accepted by:
Printed/Typed Name: Gz
Title: Villaae Administrator
e Schafer
Date: H -q
J:\2024\2402353\Admin\Contract\Client\2402353—PSA Lemont, IL-2024 Sidewalk Replacement.docx
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