R-69-23 Authorizing Approval of an Engineering Proposal with Veenstra & Kimm Inc. for Planning, Design, and Construction Documents for Rail Crossing Improvements for Lemont Street, Stephen Street and Holmes Street Intersection Improvements,- 4 — �
418 Main Street I Lemont, IL 60439
TO: Village Board Meeting
FROM: George Schafer, Administration
THROUGH:
SUBJECT: A Resolution Authorizing Approval of an Engineering Proposal with
Veenstra & Kimm Inc. for Planning, Design, and Construction Documents
for Rail Crossing Improvements for Lemont Street, Stephen Street and
Holmes Street Intersection Improvements
DATE: November 13, 2023
SUMMARY/BACKGROUND
For the last several years the Village has been pursuing a comprehensive safety improvement
plan for all of its rail crossings in and near its downtown. In partnership and consultation with
the State of Illinois, over several years we will attempt to address improvements to five public
crossings along with potential conversion of private crossings east of our downtown.
As an initial phase of the overall program, the Village Board recently approved Phase I
engineering for the realignment of Talcott/Pruxne/Main and related rail improvements. That
project is in its infant stage. The Village will also be holding a rail meeting in the near future to
bring stakeholders together to discuss the two private crossings at McGwure and Boyer,
including private stakeholders and Township officials.
For the agenda item at the November 13th Village Board Meeting, staff would like to present a
Resolution approving an engineering proposal to design and create construction documents to
address rail intersection improvements for the Lemont Street, Stephen Street and Holmes
Street intersection improvements. These intersections, while difficult due to downtown
Lemont's tight configurations, are more straightforward and can be accomplished in a quicker
timeframe. While the Village will likely have to pay for this engineering assignment, we have
secured 100% funding for all construction improvements through the state once they are
engineered. These crossings have not been improved since the late 1990s and improvements
will enhance safety significantly especially necessary as the Downtown becomes more active
with residents and visitors alike.
The agreement is for a not to exceed amount of $204,300. However, it is expected only
$90,000 is expected to be expensed in FY 24, which is within the budged figure for the project.
While the state typically does not reimburse for engineering, the state has expressed interest
in reimbursing for a portion of this engineering work, and the Village will submit post
expenditure.
ANALYSIS
Consistency with Village Policy
5-Year Capital Improvement Plan (if applicable)
STAFF RECOMMENDATION
Staff recommends approval
BOARD ACTION REQUESTED
Motion to approve Resolution
ATTACHMENTS
Resolution Veenstra & Kimm Resolution.pdf
Exhibit A. 2023.09.27 Proposal, Lemont-Stephen-Holmes.pdf
VILLAGE OF LEMONT
RESOLUTION
R - (,jj-23
A RESOLUTION AUTHORIZING APPROVAL OF AN ENGINEERING PROPOSAL
WITH VEENSTRA & KIMM, INC. FOR PLANNING, DESIGN, AND
CONSTRUCTION DOCUMENTS FOR RAIL CROSSING IMPROVEMENTS FOR
LEMONT ST, STEPHEN ST, AND HOLMES ST INTERSECTION IMPROVEMENTS
JOHN EGOFSKE, Village President
CHARLENE M. SMOLLEN, Clerk
JANELLE KITTRIDGE
DA VE MAHER
KEN MCCLAFFERTY
KEVINSHA UGHNESSY
RICK SNIEGOWSKI
RON STAPLETON
Trustees
Published in pamphlet form by authority of the Village President and Board of Trustees of the Village of Lemont on Nov 13, 2023
q
RESOLUTION NO. R- -23
A RESOLUTION AUTHORIZING APPROVAL OF AN ENGINEERING PROPOSAL
WITH VEENSTRA & KIMM, INC. FOR PLANNING, DESIGN, AND
CONSTRUCTION DOCUMENTS FOR RAIL CROSSING IMPROVEMENTS FOR
LEMONT ST, STEPHEN ST, AND HOLMES ST INTERSECTION IMPROVEMENTS
WHEREAS the Village of Lemont, Counties of Cook, Will and DuPage, Illinois, ("the Village")
is a municipality in the state of Illinois with full powers to enact ordinances and adopt
resolutions for the benefit of the residents of the Village; and
WHEREAS the Village is desirous to enter a Phase I Engineering proposal with Veenstra
& Kimm, Inc for the Lemont St, Stephen St, and Holmes St Intersection Improvements project;
and
WHEREAS the President and the Board of Trustees of the Village find that it is in the best
interests of the Village to authorize the Engineering proposal as further described in the attached
Exhibit A ("Agreement") with Veenstra & Kimm, Inc for an amount not to exceed
$204,300 for the total engagement;
WHEREAS to meet the current Village budget constraints in FY 23-24, the amount set forth
for the project in the FY 23-24 budget has been set and is to be limited to $100,000 which will
begin May 1, 2023 and end April 30, 2024. Due to the time of the year in which the engagement will
begin, the amount of the contract to be expensed is not expected to exceed $90,000.
WHEREAS the Village will submit for reimbursement from federal and state sources for
this engagement where applicable.
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the
Village of Lemont, Counties of Cook, Will and DuPage, Illinois, as follows:
ECTION 1: RECITALS.
That the above recitals and legislative findings are found to be true and correct and are
hereby incorporated herein and made a part hereof as if fully set forth in their entirety.
SECTION 2:
Subject to attorney review, the Engineering proposal with Veenstra & Kimm, Inc, Inc. is
hereby approved and authorized in substantially the same form as Exhibit A attached hereto.
SECTION 3:
The Village President or his designee is hereby authorized to execute the Agreement in
substantially the form attached hereto as Exhibit "A."
This Resolution shall be in full force and effect from and after its passage, approval and
publication in pamphlet form as provided by law.
ADOPTED this 131" day of November, 2023.
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF LEMONT, COUNTIES_OF COOK, WILL, AND DUPAGE, LLINOIS,
ON THIS 13`h DAY OF NOVEMBER, 2023.
PRESIDENT AND VILLAGE BOARD MEMBERS:
AYES: NAYS
Janelle Kittridge
Dave Maher
Ken McClafferty
Kevin Shaughnessy
Rick Sniegowski
Ronald Stapleton
ABSENT: ABSTAIN:
1.0 JOHN EGOFSKE, Village President
Attest:
CHARLENE SMOLLEN, ViTige Clerk
V 0
/ZLINoS
VEENSTRA & KIMM INC.
552 W. Boughton Road
BoliNbrcok.Illinois 60440
630.755.0290 // 888.630.2034
www.v-knet
September 27, 2023
George J. Schafer
Village Administrator
Village of Lemont
418 Main Street
Lemont, IL 60439
Re: Proposal for Professional Services
Planning, Design, and Construction Documents
Rail Crossing Improvements
Lemont Street, Stephen Street, and Holmes Street
Village of Lemont
Dear George,
Veenstra & Kimm, Inc. is pleased to submit this proposal for professional services related to planning, design,
and construction documents for rail crossing improvements at Lemont Street, Stephen Street, and Holmes
Street. If you find this proposal to be acceptable, the Terms and Conditions attached hereto as Attachment A,
which set forth the contractual elements of this agreement, will constitute an agreement between Village of
Lemont ("Client"), and Veenstra & Kimm, Inc. ("VK") for services on this project.
Proiect Understanding
VK understands that the Client would like to continue coordination with ICC and CN for planning, design,
and construction documents for rail crossing improvements at Lemont Street, Stephen Street, and Holmes
Street. Following a rail corridor field review in August 2022, ICC and CN were concerned about rail crossing
safety. The Village prepared a proposed comprehensive Rail Crossing Improvement Program in October 2022.
ICC replied to the proposed program in November 2022 by including the improvement in the Fiscal Year 2024
to 2028, Crossing Safety Improvement Program (CSIP).
The Client met with ICC and CN in June of 2023 to discuss moving forward with improvements at Lemont
Street, Stephen Street, and Holmes Street. Improvements will address outdated passive/active controls at the
rail crossings, correct deficient unsafe geometric conditions, and address ongoing development and the
growing need to accommodate growing bicycle and pedestrian traffic across Main Street and the Heritage
Highspeed Rail Corridor.
Scope of Services
Professional services will include all work associated with data collection, planning, design, and construction
documents. Professional services will include all that is necessary to complete the work in conformance with
ICC stipulated agreement, petition, or both, as well as CN and ICC design guidelines, policy, and procedures.
Proposed improvements at the rail crossings with Lemont Street, Stephen Street, and Holmes Street may be
accomplished through ICC stipulated agreement(s). If a new traffic signal installation is warranted at the Main
Street intersection with Lemont Street, or other improvements dictate, any one or all of the crossings may
require a separate (or combined) ICC petition.
BUILDING RELATIONSHIPS iNGINEERING SOLUTIONS
Village of Lemont
Proposal for Professional Services
September 27, 2023
Page 2 of 6
ICC Grade Crossing Protection and local funds will support engineering and construction. No federal funds
are identified for the proposed improvements. Scope of services and associated fees for planning, design, and
construction documents for rail crossing improvements at Lemont Street, Stephen Street, and Holmes Street
are provided below.
A) Lemont Street Crossing
1) Existing Conditions — Two quadrant gates with post -mounted signals exist at the rail crossing with 4-
way stop control at the adjacent Main Street intersection. See Figure 1. Existing vehicle and pedestrian
traffic at this crossing have grown with car shows and other activities. Traffic will increase as Marbella
Place (https://marbellaoflemont.comn nears completion, which is under construction just north of the
rail crossing on Lemont Street.
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Salo, 3`elsosor`as Pizza
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41
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w
Figure 1 — Lemont Street Crossing
2) Proposed Improvements — It will be important to plan for the future as development will greatly
increase vehicle and pedestrian traffic through this crossing. It will also be important to assess the
potential for design of four quadrant gates, which will include the study of pedestrian gates. Given the
age of rail traffic control installations — and understanding future needs at this location to address
safety concerns — all new railroad control installations are expected.
BUILDING RELATIONSHIPS NGINEERING SOLUTIONS
Village of Lemont
Proposal for Professional Services
September 27, 2023
Page 3 of 6
Traffic signals at the adjacent Main Street roadway intersection will be reviewed and traffic signal
warrant analysis will be conducted. If traffic signals are warranted, and programmed for design and
installation, an ICC petition would most likely be required.
3) Workhour Estimate — workhours for data collection, planning, design, construction documents, and
coordination are provided as Attachment B. Detail workhour calculation and notes provided in
Attachment B can be used to understand the scope of service estimates and any special conditions.
Roadway traffic signals do not currently exist at Main Street. If traffic signals are warranted and
stakeholders agree on installation, the addition of design detail will be a "planned supplement" to this
agreement. Attached B provides notes and a placeholder for this work if warranted and approved.
B) Stephen Street Crossing
1) Existing Conditions — Two quadrant gates with cantilevered signals exist at the rail crossing with
traffic signals at the adjacent Main Street intersection. See Figure 2. The existing traffic signals at
Main Street and the railroad crossing are outdated. Budnick Plaza presents an existing uncontrolled
pedestrian rail crossing on the northwest quadrant. Pedestrians line up across the tracks in the red box
shown in Figure 3 while waiting to cross Main Street. Geometry at this intersection is a concern.
Village police have reported vehicles mistaking the tracks for a road in a left turn movement and
driving onto the tracks.
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kilo
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Figure 2 — Stephen Street Crossing
BUILDING RELATIONSHIPS NGINEERING SOLUTIONS
Village of Lemont
Proposal for Professional Services
September 27, 2023
Page 4 of 6
2) Proposed Improvements — Better defining the geometric travel way and turning movements, as well
as modifying geometry to restrict and channel pedestrians will be a part of planning an effective design
at this crossing. It will also be important to assess the potential for design of four quadrant gates, which
will likely require shifting the Main Street edge of pavement further south by eliminating or relocating
some existing on -street parking spaces on the south side of Main Street. The need for pedestrian gates
will also be studied.
Similar to Lemont Street crossing, the age of rail traffic control installations — and understanding future
needs at this location to address safety concerns — all new railroad control and roadway traffic signal
installations are expected.
Figure 3 — Budnick Ped Crossing (red box) at Stephen Street
3) Workhour Estimate — workhours for data collection, planning, design, construction documents, and
coordination are provided as Attachment C. Detail workhour calculation and notes provided in
Attachment C can be used to understand the scope of service estimates and any special conditions.
C) Holmes Street Crossing
1) Existing Conditions — Two quadrant gates with post -mounted signals exist at the rail crossing with 4-
way stop control at the adjacent Main Street intersection. See Figure 4. The roadway profile across
the tracks is steep and a challenge to navigate.
2) Proposed Improvements — Several improvement options at this location have been discussed including
converting the crossing to pedestrian/bike access only or completely closing the crossing. ICC noted
that closing the crossing may create a trespassing issue. Also. limitations exist for crossing closures
and further review would be required for vehicular roadway reduction to a pedestrian/bike only
crossing. Review and coordination will be undertaken to determine the best improvement option at
this location including consideration for adjacent improvements, especially the preferred improvement
alternative just east at Main-Illinois-Pruxne/Talcott as well as the new bridge across the I&M Canal
just east of Holmes Street.
BUILDING RELATIONSHIPS i4GINEERING SOLUTIONS
Village of Lemont
Proposal for Professional Services
September 27, 2023
Page 5 of 6
3) Workhour Estimate — workhours for data collection, planning, design, construction documents, and
coordination are provided as Attachment D. Detail workhour calculation and notes provided in
Attachment D can be used to understand the scope of service estimates and any special conditions.
Figure 4 — Holmes Street Crossing
Compensation
VK proposes to perform the above scope of services for a fee not to exceed $204,300.00 as detailed in the Cost
Estimate of Consultant Services attached hereto as Attachment E. The following is a tabulation of fees at each
crossing.
Fee Schedule - Planning, Design, and Construction Documents
Crossing
Fee
Lemont Street
$63,100.00
Stephen Street
$96,000.00
Holmes Street
$45,200.00
Total
$204,300.00
BUILDING RELATIONSHIPS NGINEERING SOLUTIONS
Village of Lemont
Proposal for Professional Services
September 27, 2023
Page 6 of 6
Schedule
VK will provide and maintain a working schedule under separate cover.
We appreciate the opportunity to present this proposal and look forward to working with you on this project.
Sincerely,
C
laytor rI. Shipley, P.E.
Project Manager
Attachments: A — Terms and Conditions
B — Workhour Estimate, Lemont Street Crossing
C — Workhour Estimate, Stephen Street Crossing
D — Workhour Estimate, Holmes Street Crossing
E — Cost Estimate of Consultant Services
BUILDING RELATIONSHIPS
Village of Lemont
Proposal for Professional Services
September 27, 2023
Attachment A — Terms and Conditions
To assure and understanding of matters related to our mutual responsibilities these terms and conditions for professional engineering services are made
a part of this agreement for our services.
AMENDMENTS
This agreement may be amended in writing providing both the Client and Engineer agree to such modifications.
COMPENSATION FOR ENGINEERING SERVICES
The basis for compensation will be as identified in the agreement.
When'Fixed Fee' payment is utilized, it shall include all labor and expenses (for the scope of work as defined in the agreement) incurred by the Engineer
and shall not exceed the fixed payment amount without prior authorization of the client.
When a'Payroll Cost' (T&M) payment is utilized, it shall be computed by a multiplier factor times payroll cost plus reimbursable expenses.
The 'Payroll Cost' means the salaries and wages paid to all Engineering personnel engaged directly on the work plus the cost of customary and statutory
benefits including social security contributions, unemployment, health, sick leave, vacation, workman's compensation, incentive, and holiday pay
applicable thereto.
'Reimbursable Expenses' means the actual expenses incurred directly or indirectly in connection with the work including but not limited to the following:
Transportation and subsistence, toll telephone calls, telegrams, reproduction or printing, computer time, and outside consultants.
The 'Multiplier' is a factor for general direct overhead, indirect costs, profit, and other costs. The Multiplier factor rate shall be identified in the
agreement.
TIME OF PAYMENT
The Engineer may submit monthly statements for services and expenses based upon the proportion of the actual work completed at the time of billing.
Unless provided for otherwise, payments for engineering services will be due and payable thirty (30) calendar days from the issuance of the Engineer's
statement.
LATE PAYMENT
If the Client fails to make any payment due the Engineer for services and expenses within the time period specified, a service charge of 1'/�% per month
will be added to the Clients account. This is an annual rate of 18%.
LIMITATION OF LIABILITY
The Client agrees to limit the Engineers liability to the Client and to all construction contractors and subcontractors where applicable, on this work, for
damages to them, due to the Engineer's negligent acts, errors, or omissions, such that the total aggregate liability of the Engineer to all those named
shall not exceed $50,000 or the Engineers total fee for services rendered on this work, whichever is greater.
AUTHORITY AND RESPONSIBILITY
The Engineer shall not guarantee the work of any Contractor or Subcontractor, shall have no authority to stop work, shall have no supervision or control
as to the work or persons doing the work, shall not have charge of the work, shall not be responsible for safety in, on, or about the job site or have any
control of the safety or adequacy of any equipment, building component, scaffolding, supports, forms or other work aids, and shall have no duties or
responsibilities imposed by the Structural Work Act.
TERMINATION
This agreement may be terminated by either party upon written notice. Any termination shall only be for good cause such as for legal, unavailability of
adequate financing or major changes in the work. In the event of any termination, the Engineer will be paid for all services and expenses rendered to
the date of termination on a basis of payroll cost times a multiplier of 2.5 (if not previously provided for) plus reimbursable expenses, plus reasonable
termination costs.
REUSE OF DOCUMENTS
All documents including drawings and specifications furnished by Engineer pursuant to this Agreement are instruments of his services in respect of the
work. They are not intended or represented to be suitable for reuse by Client or others on extensions of this work, or on any other work. Any reuse
without specific written verification or adaptation by Engineer will be at Client's sole risk, and without liability of Engineer, and Client shall indemnify
and hold harmless engineer from all claims, damages, losses, and expenses including attorney's fees arising out of or resulting therefrom. Any such
verification or adaptation will entitle engineer to further compensation at rates to be agreed upon by Client and Engineer.
ESTIMATE OF COST
Since the Engineer has no control over the cost of labor, materials or equipment or over a Contractor(s) method of determining prices, or over
competitive bidding or market conditions, his opinions of probable Project Cost or Construction Cost that may be provided for herein over competitive
bidding or market conditions, his opinions of probable Project Cost or Construction Cost that may be provided for herein are to be made on the basis
of his experience and qualifications and represent his best judgement as a design professional familiar with the construction industry, but Engineer
cannot and does not guarantee that proposals, bids or the construction cost will not vary from opinions of probable cost prepared by him. If the Client
wishes greater assurance as to the Construction Cost, he shall employ an independent cost estimator.
BUILDING RELATIONSHIPS NGINEERING SOLUTIONS
Attachment B
Workhour Estimate - Lemont Street Crossing
Planning, Design, and Construction Documents - Village of Lemont Rail Crossing Improvements
Workhour Estimate - Lemont Street Crossing
Type of Work: Planning, Design, and CD's Location: Lemont Street, just north of Main Street
Route: Heritage Highspeed Rail Corridor Section: NIA
General Scope of Work: Lemont Street Crossing
It will be important to plan for the future as development will greatly increase vehicle and pedestrian traffic through this crossing. It will also be
important to assess the potential for design of four quadrant gates, which will include the study of pedestrian gates. Given the age of rail traffic
control installations and understanding future needs at this location to address safety concerns, all new installations are expected. Traffic signals at
the adjacent Main Street roadway intersection will be reviewed and traffic signal warrant analysis will be conducted. If traffic signals are warranted,
and programmed for design and installation, they would most likely require interconnection as well as an ICC petition.
Item
Stile
WHs
Workhour Calculations and Scope Notes
Direct
Costs
A) Data Collection
1) General Data Collection
—
10
record data, lidar, boundary GIS,crash, utility
2) Traffic Data Collection
—
16
traffic counts (MioVision)-(1 pers x 2 setup/lkdwn x 4hrs)+8hrs coord MioVision
$ 720.00
3) Train Operations Data Collection
—
0
train counts (manual) - collected as part of an adjacent project
4) Field Site Visits to the Study Area
—
0
numerous trips already completed
Sub -total A)
—
26
$ 720.00
B) Geotechnical Studies
1) Soil Borings, Analysis and Report
--
--
assume not needed
$
Sub -total B)
C) Surveys
1) Route, Rail, Topo, and Boundary
—
48
(1 person crew x 10hre x 4days) +8hrs data reduction, survey TIN ROE permit, Flaggers
$ 1.200,00
2) Photo Log
—
6
estimate 6hrs vehicle @ $651day
$ 260.00
Sub -total C)
—
54
$ 1.460.00
D) Traffic/Geometric Studies and Intersection Design
1) Existing Conditions Review
--
12
Ex geometry, installations, utilities, traffic/ped/bike movements
2) Alternative Geometric Studies
—
36
ALT review for quad gates, ped gates, signals at Main ifwarranted
3) Traffic Signal Warrant Analysis (at Main Street)
—
12
warrants and review need with ICC, CN
4) Capacity Analysis Road/Rail
—
42
Ex and Pr; include trip generation at Marbella
5) Traffic/ Capacity Tech Memo
—
12
informal; summarize findings
6) ICC, CN Meetings and Coordination
—
0
included in Item F(4) below
7) Preliminary Plan, Preferred Alternative Design
—
36
provide prelim plan and detail for ICC, CN review and comment
8) Construction Cost Estimate
—
4
for final programming
9) Prefinal Plan (for Construction Doc Prep)
—
24
following ICC, CN review and comment
Sub -total D)
--
178
S
E) Construction Documents
tote: traffic signal plans will be a "planned supplement" if warranted at Main Street
1) Cover Sheet, Index, Standards
1
4
estimate 4hrs printing allowance
$ 500.00
2) General Notes, Legend, Mix Req's, Commitments
1
4
estimate 4hrs postage/shipping allowance
$ 150,00
3) Summary of Quantities
6
12
estimate 80 pay items @ 14 items/shl= 6shts x 2hrs/sht
4) Typical Sections
2
12
estimate 2shtwl total 3 sections @ 6hrs/sht
5) Schedule of Quantities
5
20
estimate 25 sched @ ave 5 sched/sht = 5shts x 4hrs/sht
6) Survey Layout Information
1
6
figure isht to provide alignment and survey control data
7) Removal Plans
2
10
2shts @ 20-scale x 5hrs/sht- ifsignals are warranted at Main Street removal detail will increase
8) Plan and Profile Sheets
2
32
2shts @ 20-scale x 16hrs/sht
9) Curb Ramp Details (ADA)
1
8
at ped rail crossings ate minimum - if signals are warranted at Main Streeldetail will increase
10) Maintenance of Traffic Plans
1
8
rail transfer will be done under closure - if signals are warranted at Main Street detail will increase
11) Erosion Control Plans
—
0
use drainage and utility plans for best management; disturbance under 1 acre
12) Drainage and Utilities Plans
2
16
2shts @ 20-scale x 8hrs/sht
13) Right -of -Way Plans
---
—
N/A
14) Pavement Marking and Signing Plans
2
12
Phis @ 20-scale x 6hrs/sht
Attachment B
Workhour Estimate - Lemont Street Crossing
Type of Work: Planning, Design, and CD's Location: Lemont Street, just north of Main Street
Route: Heritage Highspeed Rail Corridor Section: NIA
General Scope of Work: Lemont Street Crossing
It will be important to plan for the future as development will greatly increase vehicle and pedestrian traffic through this crossing. It will also be
important to assess the potential for design of four quadrant gates, which will include the study of pedestrian gates. Given the age of rail traffic
control installations and understanding future needs at this location to address safety concerns, all new installations are expected. Traffic signals at
the adjacent Main Street roadway intersection will be reviewed and traffic signal warrant analysis will be conducted. If traffic signals are warranted,
and programmed for design and installation, they would most likely require interconnection as well as an ICC petition.
Item
Shts
WHs
Workhour Calculations and Scope Notes
Direct
Costs
15) Landscaping Details
—
0
use roadway plan/profile sheets
16) Roadway Traffic Signal Plans
--
—
Note: traffic signal Plans will be a "planned supplement" if warranted at Main Street
a) Standard Traffic Signal Design Details
—
TBD
]DOT D1, other
b) Temporary Traffic Signal and Existing Removal Plan
—
—
N/A- no existing roadway traffic signal installation
c) Temporary Cable Plan
---
—
N/A- no existing roadway traffic signal installation
d) Temporary Sequence of Operation, Temporary Emergency
--
—
NIA- no existing roadway traffic signal installation
Preemption, and Temporary Railroad Preemption
-
-
x
e) Traffic Signal Plan
—
TBD
TBD
Q Detector Loop Layout Plan
—
TBD
TBD
g) Cable Plan and Schedule of Quantities
—
TBD
TBD
h) Sequence of Operation, Emergency Preemption, and
—
TBD
TBD
Railroad Preemption
—
—
X
1) Traffic Signal Interconnect Plan
—
TBD
TBD - if traffic signals are warranted here, provide plan in the Stephen Street CD's
j) Mast Arm Mounted Street Name Signs
TBD
TBD
17) Railroad Signal Modernization Details
-
-
x
a) Installation Layout Details
--
0
provided in constr documents on roadway plan/profile sheets (or rdwy traffic signal plan)
b) Installation Signal Design
—
—
Note: design and detail for cabinet, equipment, gates, signaling, and signing provided by others
18) Misc Details
2
6
assume 2shls
19) Cross Sections
—
--
use typical sections
20) Highway Standards
5
4
include IDOT D1, DOT statewide, ICC, CN, and Village standard details; assume 20 @ 4/sht
Sub -total E)
33
154
$ 650.00
F) Other Design and Coordination Tasks
1) Quantity Calculations
--
20
estimate 80 pay items @ ave 15minfitem
2) Special Provisions
—
16
job specific, MOT, supplemental, recurring, BDE, LR, D1, ICC, CN
3) Estimate of Cost and Estimate of Time
--
4
final only
4) ICC, CN Meetings and Coordination
—
24
coord, collaboration, meetings, hearing, etc. with ICC, CN mileage
$ 50.00
5) Village and Other Meetings
—
8
assume two (2) meetings, prep, and documentation mileage
$ 50.00
Sub -total F)
—
72
$ 100.00
Totals
1) Sub -total (A) thru (F)
33
484
x
2) Admin/ Management
--
15
Figure 3/ of Sub -total (A) thru (F)
3) QCIQA
Figure 2% of Sub -total (A) thru (F)
Grand Total
!Lid
Total Direct Costs
$ 2,930.00
Name of Consultant: Veenstra & Kimm, Inc. APPROVED:
Date of Estimate: September 27, 2023 DATE:
Attachment B
Attachment C
Workhour Estimate - Stephen Street Crossing
Planning, Design, and Construction Documents - Village of Lemont Rail Crossing Improvements
Workhour Estimate - Stephen Street Crossing
Type of Work: Planning, Design, and CD's Location: Stephen Street, just north of Main Street
Route: Heritage Highspeed Rail Corridor Section: NIA
General Scope of Work: Stephen Street Crossing
Better defining the geometric travel way and turning movements, as well as modifying geometry to restrict and channel pedestrians will be a part of
planning an effective design at this crossing. It will also be important to assess the potential for design of four quadrant gates, which will likely
require shifting the Main Street edge of pavement further south by eliminating or relocating some existing on -street parking spaces on the south
side of Main Street. The need for pedestrian gates will also be studied. Similar to Lemont Street crossing, the age of rail traffic control installations —
and understanding future needs at this location to address safety concerns — all new railroad control and roadway traffic signal installations are
expected.
Item
Shts
WHs
Workhour Calculations and Scope Notes
Direct
Casts
A) Data Collection
1) General Data Collection
—
10
record data, lidar, boundary GIS,crash, utility
2) Traffic Data Collection
---
16
traffic counts (MioVision)-(1 pers x 2 setup/tkdwn x 4hrs)+8hrs coord MioVision
$ 720.00
3) Train Operations Data Collection
—
0
train counts (manual) - collected as part of an adjacent project
4) Field Site Visits to the Study Area
—
0
numerous trips already completed
Sub -total A)
—
26
$ 720.00
B) Geotechnical Studies
1) Soil Borings, Analysis and Report
--
--
assume not needed
$ -
Sub -total B)
—
0
$
C) Surveys
1) Route, Rail, Topo, and Boundary
—
48
(1 person crew x 10hrs x 4days) +8hrs data reduction, survey TIN ROE permit, Flaggers
$ 1.200.00
2) Photo Log
—
6
estimate 6hrs vehicle @ $65/day
$ 260.00
Sub -total C)
--
54
$ 1,460.00
D) Traffic/Geometric Studies and Intersection Design
1). Existing Conditions Review
—
12
Ex geometry, installations, utilities, traffic/ped/bike movements
2) Alternative Geometric Studies
--
36
ALT review for quad gates, ped gates, Budnick Plaza issue, signal modernization at Main
-
3) Traffic Signal Warrant Analysis (at Main Street)
—
—
N/A- signals already exist
4) Capacity Analysis Road/Rail
—
42
Ex and Pr
5) Traffic/ Capacity Tech Memo
—
12
informal; summarize findings
6) ICC, CN Meetings and Coordination
—
0
included in Item F(4) below
7) Preliminary Plan, Preferred Alternative Design
—
36
provide prelim plan and detail for ICC, CN review and comment
8) Construction Cost Estimate
—
4
for final programming
9) Prefinal Plan (for Construction Doc Prep)
—
24
following ICC, CN review and comment
Subtotal D)
—
166
$
E) Construction Documents
1) Cover Sheet, Index, Standards
1
4
estimate 4hrs printing allowance
$ 500.00
2) Genera( Notes, Legend, Mix Req's, Commitments
1
4
estimate 4hrs postage/shipping allowance
$ 150.00
3) Summary of Quantities
6
12
estimate 80 pay items @ 14 items/sht= 6shts x 2hrs1sht
4) Typical Sections
2
12
estimate 2sht w/ total 3 sections @ 6hrs/sht
5) Schedule of Quantities
5
20
estimate 25 sched @ eve 5 sched/sht = 5shts x 4hrs/sht
6) Survey Layout Information
1
6
figure tsht to provide alignment and survey control data
7) Removal Plans
2
10
2shts @ 20-scale x 5hrs/sht
8) Plan and Profile Sheets
2
32
2shts @ 20-scale x 16hrs/sht
9) Curb Ramp Details (ADA)
1
8
at ped rail crossings at a minimum and likely on Main Street quadrants as part of signal work
10) Maintenance of Traffic Plans
1
8
rail transfer will be done under closure
11) Erosion Control Plans
—
0
use drainage and utility plans for best management; disturbance under 1 acre
12) Drainage and Utilities Plans
2
16
2shts @ 20-scale x 8hrs/sht
13) Right -of -Way Plans
—
—
NIA
Attachment C
Workhour Estimate - Stephen Street Crossing
Type of Work: Planning, Design, and CD's Location: Stephen Street, just north of Main Street
Route: Heritage Highspeed Rail Corridor Section: NIA
General Scope of Work: Stephen Street Crossing
Better defining the geometric travel way and turning movements, as well as modifying geometry to restrict and channel pedestrians will be a part of
planning an effective design at this crossing. It will also be important to assess the potential for design of four quadrant gates, which will likely
require shifting the Main Street edge of pavement further south by eliminating or relocating some existing on -street parking spaces on the south
side of Main Street. The need for pedestrian gates will also be studied. Similar to Lemont Street crossing, the age of rail traffic control installations —
and understanding future needs at this location to address safety concerns — all new railroad control and roadway traffic signal installations are
expected.
Item
Shts
WHs
Workhour Calculations and Scope Notes
Direct
Costs
14) Pavement Marking and Signing Plans
2
12
2shts @ 20-scale x 6hrs/sht
15) Landscaping Details
—
0
use roadway plan/profile sheets
16) Roadway Traffic Signal Plans
-
-
x
a) Standard Traffic Signal Design Details
8
2
IDOT 01, other
b) Temporary Traffic Signal and Existing Removal Plan
1
48
temp at Main Street and between Canal Street and tracks; estimate 48hrs
c) Temporary Cable Plan
2
24
temp at Main Street and between Canal Street and tracks; estimate 24hrs
d) Temporary Sequence of Operation, Temporary Emergency
3
20
temp at Main Street and between Canal Street and tracks... with Ex railroad signaling
Preemption, and Temporary Railroad Preemption
—
--
x
a) Traffic Signal Modernization Plan
1
64
see Item E(17) above also; all work referenced from this sheet; estimate 64hrs
A Detector Loop Layout Plan
1
20
estimate 20hrs
g) Cable Plan and Schedule of Quantities
1
32
estimate 32hrs
h) Sequence of Operation, Emergency Preemption, and
3
40
estimate 40hrs
Railroad Preemption
—
--
x
i) Traffic Signal Interconnect Plan
1
24
assuming traffic signals are warranted at Lemont Street
j) Mast Arm Mounted Street Name Signs
1
4
estimate 4hrs
17) Railroad Signal Modernization Details
-
-
x
a) Installation Layout Details
—
0
provided in constr documents on traffic signal modernization plan
b) Installation Signal Design
—
--
Notg: design and detail for cabinet, equipment, gates, signaling, and signing provided by others
18) Misc Details
2
6
assume 2shis
19) Cross Sections
—
--
use typical sections
20) Highway Standards
5
4
include IDOT D1, IDOT statewide, ICC. CN, and Village standard details; assume 20 @ 4/sht
Sub -total E)
55
432
S 650.00
F) Other Design and Coordination Tasks
1) Quantity Calculations
--
20
estimate 80 pay items @ ave 15minfilem
2) Special Provisions
--
16
job specific, MOT, supplemental, recurring, BDE, LR, 01, ICC, CN
3) Estimate of Cost and Estimate of Time
--
4
final only
4) ICC, CN Meetings and Coordination
—
24
coord, collaboration, meetings, hearing, etc. with ICC, CN mileage
$ 50.00
5) Village and Other Meetings
—
8
assume two (2) meetings, prep, and documentation mileage
$ 50.00
Sub -total F)
—
72
$ 100.00
Totals
1) Sub -total (A) thru (F)
55
750
x
2) Admin/ Management
—
23
Figure 3% of Sub -total (A) thru (F)
3) QC/QA
—
15
Figure 2% of Sub -total (A) thru (F)
Grand Total
55
788
Total Direct Costs
$ 2,930.00
Name of Consultant: Veenstra & Kimm, Inc. APPROVED:
Date of Estimate: September 27, 2023 DATE:
Attachment C
Attachment D
Workhour Estimate - Holmes Street Crossing
Planning, Design, and Construction Documents - Village of Lemont Rail Crossing Improvements
Workhour Estimate - Holmes Street Crossing
Type of Work: Planning, Design, and CD's Location: Holmes Street, just north of Main Street
Route: Heritage Highspeed Rail Corridor Section: NIA
General Scope of Work: Holmes Street Crossing
Several improvement options at this location have been discussed including converting the crossing to pedestrian/bike access only or completely
closing the crossing. ICC noted that closing the crossing may create a trespassing issue. Also. limitations exist for crossing closures and further
review would be required for vehicular roadway reduction to a pedestrian/bike only crossing. Review and coordination will be undertaken to
determine the best improvement option at this location including consideration for adjacent improvements, especially the preferred improvement
alternative just east at Main-Illinois-Pruxnerralcott as well as the new bridge across the I&M Canal just east of Holmes Street.
Item
Shts
WHs
Workhour Calculations and Scope Notes
Direct
Costs
A) Data Collection
1) General Data Collection
—
6
record data, lidar, boundary GIS,crash, utility
2) Traffic Data Collection
—
14
traffic counts (MioVision)-(1 pers x 2 setup/tkdwn x 4hrs)+Bhrs coord MioVision
$ 720.00
3) Train Operations Data Collection
—
0
train counts (manual) - collected as part of an adjacent project
4) Field Site Visits to the Study Area
—
0
numerous trips already completed
Sub -total A)
—
20
$ 720.00
B) Geotechnical Studies
1) Soil Borings, Analysis and Report
—
--
assume not needed
$
Sub -total B)
--
0
$
C) Surveys
1) Route, Rail, Topo, and Boundary
—
32
(1 person crew x 8hrs x 3days) +8hrs data reduction, survey TIN ROE permit, Flaggers
$ 1,200.00
2) Photo Log
--
4
estimate 4hrs vehicle @ $65/day
$ 195.00
Sub -total C)
--
36
$ 1,396.00
D) Traffic/Geometric Studies and Intersection Design
1) Existing Conditions Review
—
6
Ex geometry, installations, utilities, traffic/ped/bike movements
2) Alternative Geometric Studies
--
36
ALT review for keeping full access, ped/bike only, close
3) Traffic Signal Warrant Analysis (at Main Street)
—
—
N/A- roadway traffic signals likely not a consideration at Main Street
4) Capacity Analysis Road/Rail
—
24
Ex and Pr
5) Traffic/ Capacity Tech Memo
—
8
informal; summarize findings
6) ICC, CN Meetings and Coordination
—
0
included in Item F(4) below
7) Preliminary Plan, Preferred Alternative Design
—
24
provide prelim plan and detail for ICC, CN review and comment
8) Construction Cost Estimate
—
4
for final programming
9) Prefinal Plan (for Construction Doc Prep)
—
16
following ICC, CN review and comment
Sub -total D)
—
118
$
E) Construction Documents
1) Cover Sheet, Index, Standards
1
4
estimate 4hrs printing allowance
$ 500.00
2) General Notes, Legend, Mix Req's, Commitments
1
4
estimate 4hrs postage/shipping allowance
$ 150.00
3) Summary of Quantities
4
8
estimate 45 pay items @ 14 items/sht = 4shls x 21hrs/sht
4) Typical Sections
1
6
estimate 1shtwl total 2 sections @ 6hrs/sheet
5) Schedule of Quantities
3
12
estimate 15 sched @ ave 5 sched/sht = 3shts x 4hrs/sht
6) Survey Layout Information
1
5
figure lsht to provide alignment and survey control data
7) Removal Plans
1
6
tshts @ 20-scale x 6hrs/sht
8) Plan and Profile Sheets
1
16
1shts @ 20-scale x 16hrs/sht
9) Curb Ramp Details (ADA)
1
8
at pod rail crossings at a minimum and likely on Main Street quadrants as part of improvement
10) Maintenance of Traffic Plans
1
8
rail transfer will be done under closure
11) Erosion Control Plans
—
0
use drainage and utility plans for best management; disturbance under 1 acre
12) Drainage and Ufilities Plans
1
8
1shts @ 20-scale x 8hrs/sht
13) Right -of -Way Plans
—
—
N/A
Attachment D
Workhour Estimate - Holmes Street Crossing
Type of Work: Planning, Design, and CD's Location: Holmes Street, just north of Main Street
Route: Heritage Highspeed Rail Corridor Section: NIA
General Scope of Work: Holmes Street Crossing
Several improvement options at this location have been discussed including converting the crossing to pedestrian/bike access only or completely
closing the crossing. ICC noted that closing the crossing may create a trespassing issue. Also. limitations exist for crossing closures and further
review would be required for vehicular roadway reduction to a pedestrianlbike only crossing. Review and coordination will be undertaken to
determine the best improvement option at this location including consideration for adjacent improvements, especially the preferred improvement
alternative just east at Main-Illinois-PruxnefTalcott as well as the new bridge across the I&M Canal just east of Holmes Street.
Item
Shts
WHs
Workhour Calculations and Scope Notes
Direct
Costs
14) Pavement Marking and Signing Plans
1
6
1shts @ 20-scale x 6hrslsht
15) Landscaping Details
—
0
use roadway plan/profile sheets
16) Roadway Traffic Signal Plans
—
—
NIA- roadway traffic signals likely not a consideration at Main Street
17) Railroad Signal Modernization Details
—
—
X
a) Installation Layout Details
1
24
provided in isht- "Railroad Traffic Signal Modernization Plan"
b) Installation Signal Design
—
—
Note: design and detail for cabinet, equipment, gales, signaling, and signing provided by others
18) Misc Details
2
6
assume 2shts
19) Cross Sections
—
—
use typical sections
20) Highway Standards
3
2
include [DOT 01, ]DOT statewide, ICC, CN, and Village standard details; assume 20 @ 41sht
Sub -total E)
23
123
$ 650.00
F) Other Design and Coordination Tasks
1) Quantity Calculations
—
12
estimate 45 pay items @ ave 15minfitem
2) Special Provisions
—
10
lob specific, MOT, supplemental, recumng, BDE, LR, D1, ICC, CN
3) Estimate of Cost and Estimate of Time
--
4
final only
4) ICC, CN Meetings and Coordination
—
12
coord, collaboration, meetings, hearing, etc. with ICC, CN mileage
$ 50.00
5) Village and Other Meetings
—
6
assume two (2) meetings, prep, and documentation mileage
$ 50.00
Sub -total F)
—
44
$ 100.00
Totals
1) Sub -total (A) thru (F)
23
341
X
2) Adminl Management
--
11
Figure 3% of Sub -total (A) thru (F)
3) QCIQA
--
7
Figure 2% of Sub -total (A) thru (F)
Grand Total
23
359
Total Direct Costs
$ 2,866.00
Name of Consultant: Veenstra & Kimm, Inc. APPROVED:
Date of Estimate: September 27, 2023 DATE: r
Attachment D
Attachment E
Cost Estimate of Consultant Services
Planning, Design, and Construction Documents - Village of Lemont Rail Crossing Improvements
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Attachment E
FIRM NAME:
PRIME/SUPPLEMENT:
PAYROLL RATES
V&K DATE 09/27/23
Prime
PTB NO: N/A
ROUTE: Lemont, Stephen, Holmes
SECTION: N/A
ESCALATION FACTOR = 0.00%
CLASSIFICATION CURRENT RATE CALCULATED RATE DIFF
Engineer I -A
$81.09
$81.09
$0.00
Engineer I-C
$70.67
$70.67
$0.00
Engineer II -A
$65.95
$65.95
$0.00
Engineer III-B
$57.00
$57.00
$0.00
Engineer V
$50.88
$50.88
$0.00
Engineer IX
$38.48
$38.48
$0.00
Engineer X
$35.00
$35.00
$0.00
Design Tech II
$43.50
$43.50
$0.00
Drafter IB
$43.50
$43.50
$0.00
Drafter V
$30.00
$30.00
$0.00
Surveyor II
$49.50
$49.50
$0.00
Technician 1
$37.58
$37.58
$0.00
Technician III
$32.61
$32.61
$0.00
Technician V
$30.00
$30.00
$0.00
Technician VIII
$22.00
$22.00
$0.00
Clerical 111
$26.80
$26.80
$0.00
Attachment E
FIRM NAME:
PRIME/SUPPLEMENT:
PTB NO:
ROUTE:
SECTION:
SUBCONSULTANTS
V&K
Prime
N/A
Lemont, Stephen, Holmes
N/A
DATE: 09/27/23
Contribution to Prime
NAME
Direct Labor Total
Consultant
N/A U.UU U.UU
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total 0.00 0.00
Attachment E
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